Minutes 79th Executive Board Meeting

(Teleconference), 18 November 2011, 10:00 UTC
Author: Paul Rendek
Date: 2011/11/22
Revision No.: 1.0
Status: Final
Maintainer: Sabine Mader


Attendees:
Dmitry Burkov, ICANN Liaison
Christian Kaufmann, Secretaryha
Nigel Titley, Chairman
Remco Van Mook, Treasurer
János Zsakó, Adviser


Sabine Mader, Assistant to the Managing Director, RIPE NCC
Axel Pawlik, Managing Director, RIPE NCC
Paul Rendek, Head of External Relations and Comms., RIPE NCC
Jochem de Ruig, Chief Financial Officer, RIPE NCC

Agenda

1. Welcome, Apologies
2. Agenda
3. Review RIPE 63
4. Resulting actions from RIPE 63
   

   4.1. Charging Scheme 2012: Resolve to waive fees for legacy resources
   4.2. Further action towards Charging Scheme 2013
   4.3. Activity Plan 2012 re-draft
   4.4. Review Budget 2012
   4.5. Follow-up Statement for members' list
   4.6. Review address assignment proposals to RIPE NCC

5. IPv4 Runout procedures & SLA
6. AOB

Nigel Titley, RIPE NCC Chairman, opened the meeting at 10:15 UTC

1. Welcome, Apologies

Fahad and Rob were not successful in connecting to the teleconference.

2. Agenda

Axel suggested change the order of agenda items 4.4 and 4.3. The Board
agreed.

3. Review RIPE 63

After some discussion the Board stated that they were very pleased with
the organisation of the RIPE meeting, with the notable exception of
wireless connectivity. The general feeling was that the Board and RIPE
NCC management were more accessible to the members and community.

The Board asked Axel to pass on their thanks to the RIPE NCC staff for
such a well-organised meeting.

4. Resulting actions from RIPE 63

The Board discussed the General Meeting(GM) and the feedback that they
received during the RIPE Meeting and GM. They discussed the outcome of
the e-voting as this was the first meeting where all resolutions could
be voted on using e-voting. The Board believed that some extra votes
were cast by e-voting from remote participants but not as much as
anticipated.

Nigel commented that the actions resulting from the GM meeting were
covered in the sub sections of agenda point 4.

4.1. Charging Scheme 2012: Resolve to waive fees for legacy resources

The Board revisited comments made by the membership both on the member
mailing list and in the GM.

After discussion on the general charging scheme, Nigel asked the Board
for their approval to waive the RIPE NCC fees for legacy space holders.
The Board unanimously agreed to waive the fees for 2012 in line with
2011. They agreed that this should encourage legacy space holders to
register their address space.

The Board also discussed the possibility of extending the fee waiver for
a longer period. After discussion it was felt that a proposal such as
this was better suited to be examined by a small RIPE NCC Task Force.

As a result, the Board decided to commission a small RIPE NCC Task Force
to propose alternatives to the current charging scheme and to examine a
suitable long-term fee waiver for legacy space holders.

The Board agreed to form the RIPE NCC Charging Scheme Task Force
consisting of 6 individuals, two members from the RIPE NCC Board, two

members of the RIPE community and two RIPE NCC staff.

Remco and Dmitry were brought forward as the two Board members to

join the Task Force. Both graciously agreed.

ACTION: The Board asked Jochem to draft a charter for the RIPE NCC
Charging Scheme Task Force and to contact the RIPE community for
potential members from the RIPE community to join the Task Force.

4.2. Further action towards Charging Scheme 2013

All actions related to the Charging scheme 2013 were discussed in agenda
point 4.1.

4.3. Activity Plan 2012 re-draft

Jochem presented a proposal for revising the Activity Plan to show more
transparency and grouping of activities. The Activity Plan would also
contain a cost associated with the activity.

After each section in the Activity Plan there would be a short overview
of the FTEs, Expenses (OPEX) and CAPEX for that activity.

The 2013 Activity Plan will be aligned with the structure of the budget.

4.4. Review Budget 2012

Jochem presented a review of the Budget 2012.

Jochem stated that upon calculation of the revenues based upon the
Charging Scheme 2011 it shows that revenue will not decrease but will
roughly remain the same. The main consequence of disapproval of the
charging scheme 2012 is a shift in revenue from existing LIRs to new
LIRs and Independent Resource holders. After a review roughly 380 kEUR
was removed from the initial cost budget for 2012. Jochem commented that
this is expected to result in a surplus in 2012.

4.5. Follow-up Statement for members' list

Axel suggested that he publish a follow-up statement to the members list
to communicate the decisions made at this Board meeting. He believes
that the membership would be pleased to hear about decisions made
relating directly to requests the members brought up in the General
Meeting at RIPE 63. The Board agreed and asked Axel to draft a
membership message for their approval.

ACTION: The Board asked Axel to draft a review of decisions made at the
79th Executive Board meeting to be published on the RIPE NCC members'
mailing list. The Board requested the draft document to be approved by
them prior to publication.

4.6. Review address assignment proposals to RIPE NCC

Axel stated that the assignment request for "Business Operations" was
withdrawn and that the request for the Routing Information Service was
discussed in the Closing Plenary and apparently was accepted, however
procedural questions remain.

ACTION: The Board asked Axel to ensure that the withdrawal of an address
assignment request for the purposes of ”Business Operations” development
is communicated on the address policy mailing list. Axel is asked to
work with the RIPE Chair and the RIPE NCC Arbiters to ensure due process
is followed.

5. IPv4 Runout procedures & SLA

Axel reported that he was preparing the statements outlining the
procedures and SLA for the runout of the IPv4 address space.

ACTION: The Board asked Axel to prepare the IPv4 runout procedures and
SLA documents in time for the December Board Meeting.

6. AOB

Remco brought forward a question about the RIPE NCC ASused tool. He

investigate the reason it was discontinued and to report back to the
Board. Remco commented that the discontinuation of this tool might need
to be communicated more widely to the community.

ACTION: The Board asked Axel to investigate the reason for the
discontinuation of the ASused tool and report back to the Board.

The Chairman brought the meeting to a close at 11:45 UTC.


Outstanding action items from the Executive Board Meeting #78 were not
covered in this meeting. They will be reviewed and reported in the
upcoming Executive Board Meeting.

New Action Items:

EB229 18/11/2011 AP
The Board asked Jochem to draft a charter for the RIPE NCC Charging
Scheme Task Force and to contact the RIPE community for potential
members from the RIPE community to join the Task Force.

EB230 18/11/2011 AP
The Board asked Axel to draft a review of decisions made at the 79th
Exec. Board meeting to be published on the RIPE NCC members' mailing
list. The Board requested the draft document to be approved by them
prior to publication.

EB231 18/11/2011 AP
The Board asked Axel to ensure that the withdrawal of an address
assignment request for the purposes of "Business Operations" development
is communicated on the address policy mailing list. Axel is asked to
work with the RIPE Chair and the RIPE NCC Arbiters to ensure due process
is followed.

EB232 18/11/2011 AP
The Board asked Axel to prepare the IPv4 runout procedures and SLA
documents in time for the December Board Meeting.

EB233 18/11/2011 AP
The Board asked Axel to investigate the reason for the discontinuation
of the ASused tool and report back to the Board.