177th Executive Board Meeting Minutes

18-20 September 2024, Amsterdam

Author: Fergal Cunningham
Publication date: 16 October 2024
Status: Draft

Attendees:

Ondřej Filip (OF), Chair
Maria Häll (MH), Member (topics 1-4, 6-7.2, attending remotely on day 2)
Raymond Jetten (RJ), Treasurer
Remco van Mook (RvM), Member
Sander Steffann (SS), Member
Piotr Strzyżewski (PS), Secretary
Harald A. Summa (SU), Member (topics 1-10, attending remotely on day 2)

Mirjam Kühne (MK), RIPE Chair (topics 1-4, 6-13)

Daniella Coutinho (DC), Executive Assistant, RIPE NCC
Fergal Cunningham (FC), Head of Membership Engagement, RIPE NCC
Athina Fragkouli (AF), Chief Legal Officer, RIPE NCC
Simon-Jan Haytink (SJH), Chief Financial Officer, RIPE NCC, attending remotely
Hans Petter Holen (HPH), Managing Director, RIPE NCC
Hisham Ibrahim (HI), Chief Community Officer, RIPE NCC, attending remotely (topics 1-4, 7-10.1)
Eleonora Petridou (EP) , Chief Information Security Officer, RIPE NCC (topics 1-4)
Felipe Victolla Silveira (FVS), Chief Technology Officer, RIPE NCC (topics 1-4)
Carolien Vos (CV), Chief Human Resources Officer, RIPE NCC (topics 1-5, 12)

Guests:

Fallon Albrecht, OR member, RIPE NCC (topic 5)
Carlo Berto, OR member, RIPE NCC (topic 5)
Spencer Payton, OR member, RIPE NCC (topic 5)
Marita Phelan, OR member, RIPE NCC (topic 5)
Lina Tarasonyte, OR member, RIPE NCC (topic 5)

Day 1: 18 September 2024

1. Welcome and Agenda

The Executive Board Chair, Ondřej Filip, welcomed everyone and opened the meeting at 12:40 UTC+2. He noted that there were some late changes to the agenda because some Board members would be leaving early on Friday.

1.1 Apologies, new agenda points

There were no apologies. It was requested to have an AOB added to the end of the first day’s agenda.

1.2 Approval of minutes

Resolution EB#177-R-01

The RIPE NCC Executive Board approves the minutes of EB#176.

The RIPE NCC Executive Board unanimously adopted the resolution.

1.3 Conflict of interest

None of the Board members noted a conflict of interest regarding the topics on the agenda.

Remco van Mook noted that he had taken over a company from a RIPE NCC member and this will need to be noted in the relevant list of Board member interests.

2. Draft Activity Plan and Budget 2025

Hans Petter Holen gave a high-level overview of the Draft Activity Plan and Budget 2025. He said the draft budget presented had costs of EUR 39.6 million with a forecast surplus of EUR 1.5 million, although, in this meeting, a request for additional budget in the areas of Information Security and Technology would be shared as investments for the future stability of the organisation.

He said the main strategic areas for attention would be the Registry, and particularly registry accuracy. He noted that being a centre of excellence for data, measurements and tools would be retained as a focus area. The other main strategic focus areas would be organisational resilience and financial strength.

He noted that each main section would be presented by the relevant owner, sharing the current status, risks and plans for 2025, and he would give the overall story at the end of those presentations.

2.1 Information Security, Risk & Compliance

Eleonora Petridou presented on the Information Security, Risk & Compliance section of the Draft Activity Plan and Budget 2025.

Eleonora mentioned that the RPKI service received a SOC 2 (ISAE 3000) Type I assurance report issued by EY. Eleonora talked about further embedding compliance in the organisation and showcasing that compliance to the community. She said that the Registry and all underlying infrastructure are in scope for this work.

A Board member asked how extensively users rely on the security of Internet Measurement services. Eleonora said security policies are applied organisation-wide, and all services need to comply with our security posture. She said the goal was to publish a lot more information on that posture, and that we can be more transparent about how we are secure. She said a trust portal would make this possible. The Board member approved of this approach and said we need to be clear that even services falling outside certified compliance need to have robust security.

There was a question on internal compliance and restricting access to systems, and Hans Petter said work was ongoing to reassess who needed access to various systems in the RIPE NCC.

Eleonora gave an overview on the ongoing work to secure the end-to-end deployment process/platform, and she explained the work to enhance the incident detection and response capability. She also talked about increasing employee engagement and security skill sets.

Eleonora elaborated on the Information Security recruitment and training plan. There was a general discussion on how the RIPE NCC is currently securing assets in the organisation, and Eleonora emphasised the importance of employee security awareness as well.

Finally, Eleonora went into detail on what was planned for 2025 and the target areas for core investment.

2.2 Community and Engagement

Hisham Ibrahim presented on the Community and Engagement section of the Draft Activity Plan and Budget 2025.

He gave a status update for Q3 2024, including the summer school 2024, which was a very successful campaign on our training certifications. He also covered in-person and online engagements in Q3, developments with RIPE Labs, translation of training materials into Russian and Ukrainian on Youtube, and a joint RIPE-RIPE NCC presentation on encouraging participation from the community.

Hisham talked about the residual risks in his area, including lack of engagement being possible in some countries in our service region due to conflicts and/or sanctions.

There was a general discussion about these risks, especially of staff travelling to countries that might present security issues, and the Board said that staff safety would always be a primary concern and that, therefore, the Board had a very low-risk appetite for staff carrying out engagements in countries that might be considered a risk.

Hisham noted that engagement across the entire service region was very important to maintain our links with the whole community, and the Board agreed and suggested that all means be taken to ensure that engagement takes place while ensuring staff safety. The upcoming CAPIF 3 event in Kyrgyzstan was cited as a good example of hosting an event in a location that could be attended by people from various countries that were not possible to host events in.

On the main points from the Draft Activity Plan and Budget 2025, Hisham said there would be no increase to FTEs or budget beyond market correction, there would be no new services or activities, and the focus would be on ongoing projects and fine-tuning them. He added that the main costs for the division would be increased costs for events and travel to support them.

He finalised by saying that EUR 200K was added to the budget for national engagements in 2024. He stated the case to maintain this budget for 2025, and the Board agreed with this.

A Board member said he expected to see more references to IPv6 in the draft document. Hisham said the plans always include IPv6, although there is more interest in RPKI deployment efforts at the moment, which is likely reflected in the document text. Hans Petter said the text will note the efforts we are putting into IPv6 deployment.

2.3 Registry

Hans Petter presented the Registry section of the Draft Activity Plan and Budget 2025. He started by giving an overview of the structure of the Registry part of the organisation and the data flow between systems supporting the Registry.

He talked about the third party systems we use, the very-high Registry NPS and CES scores which should be maintained, the workload in Member and Registry Services, the status of investigations into attempts to commit fraud, sanctions reporting, Registry accuracy and risk management.

A Board member asked about the members that were confirmed as being sanctioned and Hans Petter referred to the public sanctions report for details.

Another Board member said, in relation to registry accuracy, that a more modern way than email to send notifications and relate updates to data would be good to have.

Hans Petter then gave an overview of plans for the Registry in 2025.

There was discussion about the third-party systems used by the Registry. It was noted that some third party systems and licences used by the Registry are labelled as IT costs, and there was a question about the reasoning for labelling the costs in this way. Simon-Jan Haytink explained that there could be differentiation between business licences and IT costs but that our P&L statement does not have a relevant bucket for licence costs, and this would mean some restatements. A Board member said this would be worth considering so that members don’t see our IT costs as higher than they actually are.

Simon-Jan said he would discuss with Hans Petter to see how to present it at the GM.

2.4 Information Services

Felipe Victolla Silveira presented on the Information Services section of the Draft Activity Plan and Budget 2025. He gave a status update on current projects and the main risks in technology areas, and he then covered the main priorities in each area in Information Services.

In his status update, he covered the modernisation of RIPE Atlas infrastructure and the reduction of data centre costs and issues that have been experienced related to that.

Hans Petter noted that in the case of geographic diversity of data centres, there needs to be a review of criteria for this. There was a general discussion on this topic with various board members noting considerations that should be taken into account.

Felipe then gave the plans for the Information Services area for 2025, covering the following points:

RIPE Atlas - featuring this in the LIR Portal to highlight the value provided to members, adding use cases such as Quicklook and an anchor dashboard, and also enhancing the probe distribution strategy.
RIPEstat - Having one UI, improving the user experience, getting better data about users, and incorporating Scrum into the development process.
RIS - Migrating the back-end to the cloud to reduce costs and address data quality and volume issues.
RPKI - Preparing for SOC2 (ISAE3000) Type II assurance audit, working with the NRO RPKI programme, and enhancing RPKI tooling, for example by implementing the latest IETF standards.
RIPE Database - Enhancing security, ensuring GDPR compliance, and increasing operational resilience, for example by adding DDoS protections.
DNS - No big changes here - the main goals are resilience and stability, and there is ongoing work to phase out secondary DNS services to third parties.
SSO - Decommissioning custom protocol, increasing resilience and enhancing security.
LIR Portal - Implementing data warehousing, automating registry processes and improving the user experience.

There was a question on whether stopping providing secondary DNS services would save much, and Felipe said that it would save quite a lot in terms of developer time on maintenance of the service.

Felipe then said that the LIR Portal teams are lacking resources for the amount of commitments being made for next year, and he proposed adding 1.5 FTEs to this area at a cost of EUR 200K. He noted that this was not factored in the draft budget at the moment.

Hans Petter said that the budget has already been greatly reduced in this area, but when looking at the backlog and what is needed to ensure we are in a strong position, he said we would still be put under pressure with three new FTEs. He said that the Board should consider strengthening in this area.

There was a discussion on getting extra revenue for the measurement services, with suggestions that other organisations should contribute if they are using these services. Hisham said that there is little appetite at the moment from other organisations to fund these services. Mirjam Kühne suggested that the value of these services needs to be highlighted to members as they would pay a lot more for these measurements if they were not provided by the RIPE NCC. Hans Petter noted that efforts would continue to find sponsorship for the measurement services.

On the question of additional budget for FTEs in the LIR Portal area, the Board agreed that this is worth investment to ensure a stable and valuable service for members while reducing technical debt. Hans Petter noted that the request for additional budget to allow for this would be formally made at topic 3.2.

2.5 Summary and Conclusions

Hans Petter first covered the rest of the plan, mainly around Organisational Sustainability (Facilities, HR, Finance, Legal, etc). He talked about issues around remote work and the cost of the office to make sure we get value for money there if the lease is renewed for another five years. There was a general discussion on the outlook for the office, with Hans Petter and Carolien saying that face-to-face engagement is very important for the culture at the RIPE NCC and needs to be accommodated. Hans Petter also said that there would be high costs involved in moving to a new location, and the current agreement is a very good deal financially.

A Board member said that there are new regulations coming into place regarding reporting on CO2 emissions and that the work involved in producing adequate reports should not be underestimated.

Hans Petter proposed that one FTE be added to the Finance area mainly to handle the extensive work that would be required to support the AFAS system integrations that will be needed in the coming years. Hans Petter noted that the request for additional budget to allow for this would be formally made at topic 3.2.

Hans Petter then covered the rest of the plans for the division, covering the following points:

Legal - The focus will be on ICP-2 revision and implementing new EU/Dutch legislation.
Office of MD - Reduction on Contributions and starting work on the next five-year strategy.
RIPE Chair - Slight increase for salary and travel - Chair selection, community and RIPE-RIPE NCC relationship.

Hans Petter gave final reflections on risks, noting that the focus has been on high risks, but we have risks with low likelihood that need to be monitored. Better tooling is needed to make Risk Management a continuous process throughout the organisation.

Hans Petter asked the Board for its feedback and input on the plans for 2025. The Board decided to give its feedback after the budget presentation and the meeting with the Works Council at the appropriate agenda point where the resolution on the Draft Activity Plan and Budget 2025 would be discussed.

3. Finance

3.1 Financial Status August 2024

Simon-Jan Haytink gave the financial status as of August 2024. He covered the financial performance so far this year, including income and costs, membership development, payment behaviour, payment extensions, membership fees at risk, expenditure overview, budget variance, profit and loss, capital liquidity, a treasury update, and a forecast for the rest of the year including the scenarios for the GM redistribution vote.

There was a general discussion on the inability to collect fees from members in ultra-high-risk countries, and Simon-Jan noted that EUR 3.6 million in income was outstanding from these countries. He said work continued to investigate ways to collect this income safely and he would inform the Board as soon as any developments arose in that area.

Hans Petter noted that we were finally in a position where we were making money on the investments from the reserves, and this is a very positive development.

3.2 Budget 2025/2026

Simon-Jan gave a presentation on the budget proposals for 2025. He presented three scenarios for the 2025 budget, which can be summarised as:

Scenario 1: Cost Budget 38.6M - with operational surplus for redistribution 2.5M

Scenario 2: Cost Budget 39.6M - with operational surplus for redistribution 1.5M

Scenario 3: Cost Budget 40.6M - with operational surplus for redistribution 0.5M

Scenario 2 is the draft document that was published in advance for the Board and includes 1.5 FTE increase for Information Services, 1 FTE increase for the Registry, 1 FTE increase for Finance, and 1 FTE plus EUR 500k increase for Information Security. In Scenario 3, we would further strengthen the security functions across the organisation.

Hans Petter asked the Board the scenario it wished to pursue for the draft budget to be published for members. He said the guidance from the Board at the previous meeting was to have 1 to 1.5 million euros to redistribute, so this is scenario 2. He added that the Information Security and Information Services addition would not affect that too much if it was added.

Board members said that they were happy to go for scenario 3 as the reasons for the additions were important for securing the RIPE NCC and ensuring a resilient Registry and organisation.

A Board member asked what the implications for 2026 would be, and Simon-Jan said that with scenario 3 and small increases for inflation, we would still be in a position to have a redistribution for members. He said this was based on an estimation of 20,000 LIR accounts in 2025. Hans Petter noted that although we looked at LIR accounts in the past when making projections, we now looked at member numbers.

A Board member asked for the summary of differences in the three scenarios and the reasons for those differences, which Simon-Jan provided as above. Hans Petter added that being able to handle technical debt and security was the main reason to propose scenario 3.

A board member said that investing in things that can improve trust in the RIPE NCC, as is the case for scenario 3, is the best approach. He added that the agreed budget for 2023, two years ago, was EUR 40 million, so this is a very modest increase from then and shows the level of savings that have already taken place in the organisation.

The Board asked that the text of the Draft Activity Plan and Budget be updated to accurately reflect the changes discussed, and the approval would be decided on at the relevant point in the agenda.

4. AOB Day 1

4.1 Board Remuneration

A Board member asked to revisit the topic of Board remuneration. There was a general discussion about this, with agreement it should be brought to the membership as a discussion point at a General Meeting (GM), although the upcoming GM was too soon to prepare adequately. Carolien said she would work with the Board to look at remuneration as part of a wider review on accountabilities, responsibilities and performance metrics.

Day 2: 20 September 2024

5. Meeting with the Works Council

The Board had a consultation meeting (bijzondere overlegvergadering, BOV) with Hans Petter and the Works Council (Ondernemingsraad, OR) as laid out in the Works Councils Act, article 24. The RIPE NCC Works Council provided an overview of the work it had been doing over the past year. They also discussed the organisation’s finances and the Draft Activity Plan and Budget 2025 with the Board.

6. Draft Activity Plan and Budget 2025 Approval

There was acknowledgement that the Board gave its guidance on the first day of the meeting to accept scenario 3 with the additions being investments for the future of the organisation. It was asked whether approval for the resolution could be given before all updates had been made to the draft.

Simon-Jan said that work was going into the text already and he was sure he could present a budget with a surplus of EUR 1 million, which was very positive.

It was noted by a Board member that the budget should not lead to a fee increase for members in 2026, and any unplanned deficit should be covered by the reserves rather than by members.

The Board said it was happy to approve a budget of EUR 40 million with a EUR 1 million surplus. Hans Petter said the resolution could be approved with a note on the amendments and the draft could be checked by the Board online before it is published for members on 2 October.

A Board member noted that there was a question to the Board about the purpose of and possible use of the reserves, and it was agreed that the answer to this should be included in the presentation of the CFO at the GM so the information is available to all members.

Resolution EB#177-R-02

The RIPE NCC Executive Board approves the publication of the Draft RIPE NCC Activity Plan and Budget 2025 as amended.

The RIPE NCC Executive Board unanimously adopted the resolution.

7. Resilience of Joint Internet Number Registry

7.1 Updates to “Criteria for Establishment of New Regional Internet Registries” (ICP-2)

Athina Fragkouli gave a presentation on the work to update “Criteria for Establishment of New Regional Internet Registries” (ICP-2).

She outlined the plan in this area in the short and long term. She noted that the ASO AC (NRO NC) is carrying out work to review the ICP-2 document.

Mirjam said they are currently not looking at criteria yet, but first at the underlying principles. Athina confirmed this, and she added that the principles were based on original criteria and that they are looking to see what’s missing from the original document.

Athina noted there is a plan to have a global questionnaire launched in October with one global channel for input on the principles and to raise awareness of this at RIR meetings. She said the questionnaire would be open until November and then the ASO AC (NRO NC) would draft a new policy and have a public consultation on that.

7.2 AFRINIC

Hisham gave an update on the AFPIF meeting in the Democratic Republic of Congo, which was organised by ISOC. He said there were some AFRINIC staff there, although there were issues generally with AFRINIC staff being able to travel. He added that there was also some service degradation noted by AFRINIC members.

There was a question about when AFRINIC’s legal issues might be resolved but there was no certainty on that.

7.3 Harnessing Community Power

Hans Petter said a document describing the relationship between RIPE and the RIPE NCC is being worked on and it will document current processes. He added that once this document is published, it can evolve based on community input.

Mirjam said she is part of the team working on this document, and it will address recommendations from the Accountability Task Force.

7.4 Aligning RIPE NCC's Strategic Objectives with Funding

Hans Petter noted that no actions have been carried out on this since the last Board meeting.

Remco van Mook noted that there were good minutes from the BoF and Community Plenary at the RIPE 88 Meeting in place, and he received a suggestion in the plenary on how best to proceed and this would be his approach. He said he still planned to publish an article on this on RIPE Labs ahead of the RIPE 89 Meeting. The article would outline a phased approach to the work, starting with documenting the current situation and seeking consensus on a problem statement before moving to the solution space.

7.5 Charging Scheme Task Force

The Executive Board Chair, Ondřej Filip, gave an overview of the work of the task force, which is publicly minuted for members. He said it has been very productive and he is positive that good outcomes will come from the task force’s work. He noted that the group planned to finish its work by publishing a recommendations document by February 2025. He also noted that a place on the agenda for the General Meeting in October 2024 would be given to the task force to update the membership on progress to that point.

A Board member said that this was important work and we needed to keep the membership aware of developments as they happened.

8. Admin Continued from Day One

8.1 Dates of next meetings

Daniella Coutinho went through the dates for next meetings the board will attend.

8.2 Conference calendar

Daniella went through the conference calendar, and the board discussed which events they would attend for the coming period.

8.3 Action list review

Hans Petter went through the ongoing and finalised actions.

There was discussion on the arbitration process in light of Sander Steffann leaving the panel. It was agreed that there was a more-than-adequate number of arbiters remaining on the panel. There was a discussion on whether an appointment should remain indefinitely or whether the General Meeting should approve their continued presence on the panel after a certain amount of time.

9. RIPE

9.1 RIPE Community Update

RIPE Chair Mirjam Kühne gave an update on development in the RIPE community, including:

RIPE Meeting Planning

Mirjam said RIPE 89 work was going well. There are great submissions and the working group calls for agenda items are posted. She noted the good coordination with RIPE NCC staff to streamline registration and the call for presentations for RIPE 90 and beyond. She said the new RIPE PC charter was published, including the option to provide payment to attend as discussed at earlier Board meetings. She noted that there was an open call for nominations to the NRO NC and there would be an election at RIPE 89. She said that the RIPE 90 Meeting would be held in Lisbon, and that the community had been notified about this.

2. RIPE Working Groups Update

Mirjam noted work was ongoing to update the Anti-Abuse WG charter to convert it to a Security WG. She also said that the discussion phase for the policy proposal to revise IPv6 PI policy was now extended to 22 November.

3. Strengthening Relationships with LEAs and Europol

Mirjam said the following series of activities had taken place in order to strengthen the relationship with LEAs and Europol:

A meeting took place with various WG chairs on relations with LEAs (Address Policy, RIPE Database, Cooperation and Anti-Abuse)
A webinar and workshop took place that was co-presented with RIPE NCC staff
Mirjam was invited to present at the Europol conference
A tutorial for Europol staff would be given at RIPE 89

4. RIPE (and RIPE NCC) Outreach and PR

Mirjam was pleased to note that there was an increased number of speaking invitations issued to her for events such as APNIC, AIS, Europol and a Dutch IT event

She noted the good presentation on driving greater participation in both community and membership activities jointly given by Anti-Abuse Working Group co-Chair Brian Nisbet and Fergal Cunningham from the RIPE NCC at the INEX meeting, which was also attended by RIPE Vice-Chair Niall O’Reilly

Finally, she advised everyone to read the recent RIPE Chair Team Reports article on RIPE Labs for more detailed information.

9.2 RIPE NOMCOM Chair Appointment

The Executive Board Chair said that he had discussed this appointment with many people and he concluded that Jan Žorž would be the perfect appointment to lead the RIPE Nominations Committee as it worked to appoint the next RIPE Chair.

The rest of the Board fully supported this appointment and expressed its good wishes to Jan as he embarks on this important work for the community.

10. Corporate Governance

10.1 GM Agenda

Fergal presented the draft General Meeting agenda to the Board. Given the discussions around the Draft Activity Plan and Budget, the Board said that it wanted the redistribution resolution to be amended so that in the case of a positive result it would be redistributed to the membership in 2025, but in the case of a deficit for 2024 this would be taken from the RIPE NCC reserves.

Fergal said he would work with Athina and Simon-Jan to update the draft agenda and publish it as soon as possible.

Resolution EB#177-R-03
The RIPE NCC Executive Board approves the publication of the draft agenda for the RIPE NCC General Meeting in October 2024 as amended.

The RIPE NCC Executive Board unanimously adopted the resolution.

10.2 Amendments to Closure Procedure

Athina explained the amendments made to the closure procedure and the legacy services legal framework.

She said that, currently, the procedure suggests that allocations and assignments in contravention of the RIPE policies can lead to the termination of the SSA, even if this takes place once. The amendments propose that the SSA may be terminated if allocations and assignments are repeatedly not made and used in accordance with the RIPE policies. The amendments also allow the RIPE NCC to deregister the relevant records if allocations/assignments are not made and used in accordance with any RIPE policies rather than a limited set of policy provisions.

Additionally, she said that, according to the current procedure, the RIPE NCC terminates the progress of any open requests for services and suspends the membership after 90 days from the date of the invoice. The amendments propose to terminate the progress of any open requests for RIPE NCC services for non-payment after 60 days of the date of invoice. The same proposal is made to amend the relevant section of the Legacy Agreement.

Finally, it was proposed to update the list of actions we take upon termination of the Legacy Services in the closure procedure and the legacy service legal framework.

Resolution EB#177-R-04

The RIPE NCC Executive Board approves the amendments to the RIPE NCC procedural document “Closure of Members, Deregistration of Internet Resources and Legacy Internet Resources” as well as to the RIPE NCC legal documents “RIPE NCC Services for Legacy Internet Resources of RIPE NCC Members Terms and Conditions” and “RIPE NCC Services for Legacy Internet Resources Agreement (Legacy Agreement)”.

The RIPE NCC Executive Board unanimously adopted the resolution.

10.3 Amendments to Transfer Procedure

Athina said that temporary transfers are allowed according to the RIPE policy (Section 2.1 of RIPE Resource Transfer Policies). As it is expected that temporary transfers will increase, she proposed updating the RIPE NCC procedural document “Transfer of Internet Number Resources and Change of a Member’s Official Legal Name” with a section that defines the consequences in case one of the following occurs during the term of the temporary transfer:

Termination of the Standard Service Agreement of the End User assignment agreement of either of the parties
Reason for deregistration of the temporarily-transferred resources
Either party is sanctioned

Resolution EB#177-R-05

The RIPE NCC Executive Board approves the amendments to the RIPE NCC procedural document “Transfer of Internet Number Resources and Change of a Member’s Official Legal Name”.

The RIPE NCC Executive Board unanimously adopted the resolution.

10.4 Revised Transfer Requirements for Ukraine

In 2022, the notarisation requirement for documents accompanying transfers from Ukraine was introduced to protect the Internet number resources of Ukrainian networks. Hans Petter noted that the official company registration website in Ukraine is now accessible and the RIPE NCC is able to verify Ukrainian company registration documents online. The notarisation of such documents is no longer needed to confirm their authenticity. Members have questioned the need for notarising the company registration documents when they can be verified online.

He noted that while removing the notarisation requirement would be a positive development for both members in Ukraine and RIPE NCC staff, there would continue to remain the ability for staff to request notarised documents in cases where this was necessary to carry out proper due diligence and verification.

Resolution EB#177-R-06

“The RIPE NCC Executive Board resolves to lift the restriction imposed by the resolution EB#163-R-02, according to which all transfer requests from Ukraine would be only permitted if accompanied by notarised supporting documents. As a result, notarisation of documents will only be required in accordance with the RIPE NCC procedural document “Due Diligence for the Quality of the RIPE NCC Registration Data”.

The RIPE NCC Executive Board unanimously adopted the resolution.

10.5 Executive Board Travel Policy Update

Hans Petter explained the amendments that he proposed to the internal Executive Board Travel Policy. The Board reviewed the amendments and was satisfied that the document be amended as agreed during the meeting.

11. HR: Staff Pulse Check

At the previous meeting, a Board member asked for the results of the recent staff survey. Carolien gave a presentation on the staff sentiment survey and an update from HR including an overview of the organisational structure and governance model. The Board was pleased to see the results of the survey and approved of the way HR was working to ensure the development of staff in the organisation.

12. AOB Day 2

There were no other items to discuss at the meeting.

13. Close

The Chair closed the meeting at 15:35 UTC+2.

Resolutions

Resolution EB#177-R-01

The RIPE NCC Executive Board approves the minutes of EB#176.

The RIPE NCC Executive Board unanimously adopted the resolution.

Resolution EB#177-R-02

The RIPE NCC Executive Board approves the publication of the Draft RIPE NCC Activity Plan and Budget 2025 as amended.

The RIPE NCC Executive Board unanimously adopted the resolution.

Resolution EB#177-R-03
The RIPE NCC Executive Board approves the publication of the draft agenda for the RIPE NCC General Meeting in October 2024 as amended.

The RIPE NCC Executive Board unanimously adopted the resolution.

Resolution EB#177-R-04

The RIPE NCC Executive Board unanimously adopted the resolution.

Resolution EB#177-R-05

The RIPE NCC Executive Board approves the amendments to the RIPE NCC procedural document “Transfer of Internet Number Resources and Change of a Member’s Official Legal Name”.

The RIPE NCC Executive Board unanimously adopted the resolution.

Resolution EB#177-R-06

The RIPE NCC Executive Board unanimously adopted the resolution.

Actions

Ongoing action items

Action EB453 / 25/03/2024 / HI

The RIPE NCC to work with the Board to arrive at a future-proof structure and funding model

Status 25/06/2024: Ongoing. At RIPE 88 a BOF ‘Building a stable future for the RIPE NCC’ was organised and actions from the summary include writing RIPE Labs articles with a summary of the BOF and an article with updated proposed objective for the RIPE Compact and establishment of a task force or working group to that investigates what to keep and what to amend.

Status 20/09/2024: Ongoing. The intention is to publish a RIPE Labs article ahead of RIPE 89 that presents a way forward.

Action EB454 / 24/06/2024 / SJH

To list the main risks and the related substantive reasoning for the goals of RIPE NCC reserves.

Status 20/09/2024: Ongoing. In the meeting it was noted the reserves were created to get the organisation through difficult times. An update will be included in the Executive Board report at the autumn GM.