Author: |
Daniella Coutinho |
Date: |
2021/03/16 |
Status: |
Final |
The Chairman opened the meeting at 09:00 and welcomed everyone. It was noted that all members of the RIPE NCC Executive Board (the Board) were present. No additional agenda topics were brought forward.
Carolien Vos shared the HR report with project updates, staff data for 2020 and focus points for 2021. The Board asked for insight on when global mobility for staff will be further explored.
Hans Petter Holen shared his report, which included priorities and accomplishments and an overview of the development of the company structure.
The cloud strategy was also outlined. The key drivers for cloud migration are increasing business agility, resource flexibility, service resilience, and engineering focus and productivity. Kaveh Ranjbar shared the plans for 2021 for cloud services.
Hans Petter provided the quarterly Integrated Risk Management Report on KPIs and key actions for Q1 2021. The Board asked to meet twice per year with their respective Risk Type Owners shortly before general meetings (GMs) to get a good understanding of the relevant risks.
The Risk Framework states that the risk appetite needs to be defined yearly. The Board agreed on a low-level risk appetite.
Resolution EB#142-R-01
The RIPE NCC Executive Board decides on a low-level risk appetite for 2021, accepting the existing high-risk items and the relevant mitigation plans as described in the presented Integrated Risk Management report.
The RIPE NCC Executive Board unanimously adopted the resolution.
Both Remco van Mook and Ondřej Filip offered to refrain from this discussion, but the Chairman ask them to stay and the Board agreed. The Chairman said that the Board needs to look at the governance aspect of the contract to see if RIPE NCC’s purchasing processes have been followed.
Kaveh Ranjbar presented the contract for the fifth generation of RIPE Atlas hardware probes that will be developed by CZ.NIC. The probes are custom build and will be fully prepared by CZ.NIC. The price of the probes is similar to the fourth generation. There are no direct comparisons to other vendors because of the necessary customisation. Off-the-shelf probes are not suitable for RIPE Atlas. The Board asked for further details before concluding.
Action EBD421 / 11/03/2021 / KR
To provide further details about potential devices and vendors for RIPE Atlas probes and share the Finance procurement method with the Board.
Felipe Victolla Silveira presented the RPKI Resilience Report. The audit on RFC compliance and security is completed. The Certification Practise Statement (CPS) is reviewed and published as a RIPE Document (RIPE-751). The new monitoring stack is fully implemented and the pilot for the RPKI repositories in multiple regions and availability zones in AWS is completed. Furthermore, the plans for 2021 were shared.
The Board wanted to know if other RIRs will use the same framework, as this was an action that followed from the NRO meetings. Felipe confirmed that the other RIRs will be encouraged to follow the audit framework.
At EB#141, the Board requested a position paper to support the discussion with the NRO regarding regulatory developments.
Athina Fragkouli presented a problem statement and recommended the discussion to take place in the relevant NRO coordination groups in order to develop a joint RIR position paper on the matter. The Board stated the problem statement is firm and supports the collaboration within the NRO.
Action EBD422 / 11/03/2021 / HPH
To share the position paper on regulatory developments with the NRO.
Chris Buckridge shared an EB Briefing about the Russian Sovereign Internet Registry
The Board agreed with the recommended response in the briefing.
Chris Buckridge presented the External Relations report for Q1 2021. Highlights were the concerns of the Russian Internet community about the recent developments around the Russian ‘Sovereign Internet’ law, the proposed revision to the NIS Directive of the European Commission that includes root server operators in its scope, and the NewIP/FVCN that was halted in the December meeting of the ITU’s Study Group 13.
Hans Petter shared the Board Remuneration document that records what the Board is entitled to claim. The Board treats itself similarly to staff. Some details were clarified and the Board agreed to publish it to the membership.
Resolution EB#142-R-02
The RIPE NCC Executive Board adopts the proposed document “Board Remuneration” and directs its publishing.
The RIPE NCC Executive Board unanimously adopted the resolution.
Action EBD423 / 11/03/2021 / FC
To publish the document “Board Remuneration” as a RIPE Document.
The Board Travel policy was created in 2006. Hans Petter presented an update to the policy to reflect the current reality and align the policy with the travel policy of staff. The Board asked to improve some of the wording.
Action EBD424 / 11/03/2021 / HPH
To amend the wording of the Board Travel Policy and have it approved by the Board by email afterwards.
The Board discussed if the current remuneration is still viable, now that the workload and responsibilities for the members of the Board have increased during the past years.
Piotr Strzyżewski noted that in his email to the RIPE NCC of 8 March 2021, he reported he is stepping down as moderator of the members-discuss mailing list. Piotr wants to prevent a possible conflict of interest now his seat on the Board is up for election. Remco van Mook will take over the moderation and the RIPE NCC thanked Piotr for the pleasant cooperation during the moderation.
The Chairman opened the second day of EB#142 on Friday 12 March 2021 at 09:00. There were no comments to the agenda for the day.
The Chairman noted that all members of the Board were present. Some items for topic 19, AOB were brought forward.
Resolution EB#142-R-03
The RIPE NCC Executive Board approves the minutes of EB#140 and EB#141.
The RIPE NCC Executive Board unanimously adopted the resolution.
Action EBD415 / 08/09/2020 / GvB
To improve transparency in the purchases by separating consultancy in the Finance Report.
Deadline: Briefing Session before RIPE 81
Status 11-12-2020: In progress.
GvB provided an improved report for topic 3.3, but further improvements can be made.
Status 12-03-2021: In progress
Action EB414 / 16/06/2020 / HPH
The RIPE NCC Managing Director will provide a document with strategic objectives as discussed with the RIPE NCC Executive Board.
Deadline: until next EB meeting in September 2020.
Status 08-09-2020: In progress.
HPH to review and complete the document for the Board to comment on. Final version in December 2020 Board meeting
Status 11-12-2020: In progress.
The strategic objectives will be discussed on 5 February 2020. The Board asked for the details of the objectives ahead of the meeting.
Status 12-03-2021: Closed. The objectives were discussed and agreed during the goal setting of HPH in February 2021.
Gwen van Berne introduced Simon-Jan Haytink, Finance Manager, and Jeroen van Velden, Finance Controller who prepared the RIPE NCC Financial Report 2020.
Simon Jan gave a presentation on the audited Financial Report and noted that the auditor will provide an unqualified opinion. The RIPE NCC’s financial statements of 2020 provided a true and fair view in accordance with the guidelines for annual reporting for not-for-profit organisations in the Netherlands.
Ondřej Filip, the Treasurer of the Board, stated that he worked closely with Finance for the Financial Report 2020. The work was very professional, and the report is consistent. Ondřej also participated in the meeting with the auditors and they only had minor comments.
Resolution EB#142-R-04
The RIPE NCC Executive Board approves the submission of the RIPE NCC Financial Report 2020 to the upcoming RIPE NCC General Meeting for its adoption.
The RIPE NCC Executive Board unanimously adopted the resolution.
Simon-Jan informed the Board that visual insight in the financials is now done via Tableau (business intelligence system). He shared the Finance report for January and February 2021.
The current cover of the board liability insurance was discussed.
Hans Petter presented possible options for a revision of the Charging Scheme 2022.
In the financial presentation at the GM in 2020, the forecast was that the income from members could be lower in the coming years.
Possible options were discussed, such as changing the sign-up fee and introducing a fee for transfers. Currently new LIRs get less space than before.
The Board decided to propose lowering the sign-up fee to € 1,000 for 2022 and to further discuss the Charging Scheme in general at the June Board meeting to agree on the principles for the Charging Scheme.
Resolution EB#142-R-05
The RIPE NCC Executive Board approves the submission of the RIPE NCC Charging Scheme 2022 to the upcoming RIPE NCC General Meeting for its adoption.
The RIPE NCC Executive Board unanimously adopted the resolution.
Fergal Cunningham shared the draft agenda for the General Meeting (GM) in May 2021 and reported on the preparations, including the recommendations of the Executive Board Elections Task Force. The main changes for the GM will be published in an article on RIPE Labs, including the new Code of Conduct, new engagement methods, the RIPE NCC Open House for EB candidates, and the move of the registration software to the AWS cloud.
The Board asked that in case the Code of Conduct Team for the elections disqualifies an EB candidate, this will be published on the website and mentioned during the presentation in the GM.
Resolution EB#142-R-06
The RIPE NCC Executive Board approves the publication of the draft agenda for the upcoming RIPE NCC General Meeting.
The RIPE NCC Executive Board unanimously adopted the resolution.
Fergal presented the (highly visual) Annual Report 2020. The structure is aligned with the Activity Plan and Budget 2020. The Board shared some small adjustments.
Resolution EB#142-R-07
The RIPE NCC Executive Board approves the RIPE NCC Annual Report 2020.
The RIPE NCC Executive Board unanimously adopted the resolution.
Athina reported on the follow-up from the court order regarding the seizure of IP addresses.
The members have been informed, an article was published on RIPE Labs and a presentation at RIPE 81 was given.
The next step is to update the procedural documents that refer to transfers.
Resolution EB#142-R-08
The RIPE NCC Executive Board approves the proposed amendments to the procedural documents “Transfer of Internet Number Resources and Change of a Member’s Official Legal Name” and "Independent Internet Number Resources - Contractual Relationship Changes Between Sponsoring LIR and End Users”.
The RIPE NCC Executive Board unanimously adopted the resolution.
The RIPE Chair, Mirjam Kühne, gave a summary of the developments in RIPE over the last couple of months.
The RIPE CoC Task Force (CoC TF) has published an updated draft CoC on the RIPE list. So far there have been very few comments. However, last time concerns were raised about the reporting and implementation details, which this time will be described in a separate document. The CoC TF is planning to organise a BoF during RIPE 82 and then possibly declare consensus during the plenary.
Hans Petter noted a CoC is needed for all events organised by the RIPE NCC, and if possible it would be good to have a uniform CoC for all RIPE NCC-organised events.
The following two RIPE Documents will be published soon:
After that, the RIPE Chair Team will discuss the recommendations with the community and update the PDP accordingly.
This is a large and long-term topic but an important one. By strengthening the RIPE community (its identity and visibility), we also strengthen the multistakeholder system. The RIPE Chair Team wants to show RIPE is a good and functioning example of collaboration and cooperation.
One operational aspect of that is RIPE's presence on the ripe.net website. The RIPE Chair Team is working with the RIPE NCC to give RIPE more visibility on the website, social media, etc.
They are also giving attention to RIPE Governance to show RIPE is a well-functioning community. There will be a new "RIPE Governance" tag for RIPE Documents and the team wants to make it easier to find them on the website.
The RIPE Chair has been thinking about this topic a lot and shared some thoughts in her most recent update on RIPE Labs (https://labs.ripe.net/Members/mirjam_kuhne/the-ripe-chair-team-reports-february-2021):
How does this crisis affect us as a community? How are we as individuals within this community coping? And what can we all do to address this? The team is working with a small team of community members on some initiatives and events.
The Meeting Plan is online. The Programme Committee issued a call for presentations (deadline 19 March). Some working groups also issued calls for content already.
Filiz Yilmaz has stepped down from her role on the ASO AC. There will be elections at RIPE 82 (and at RIPE 83 when Nurani Nimpuno's term ends).
Some WG chairs chose to administer their WG mailing list directly (in mailman).
The RIPE Chair Team is working with the RIPE NCC on a set of guidelines for list moderation for all WG chairs.
The TF issued another survey that is now closed. The TF is analysing the results and is planning a BoF for April after which the final set of recommendations will be published.
The RIPE Chair appointed Niall O'Reilly to the Board and it had its first meeting. The next award is planned for 2022.
Athina pointed out that last year in December, the Board made moderation of the members-discuss mailing list permanent with Resolution EB#140-R-05, without specifying how long the moderation would last.
After some discussion, it was agreed to lift the moderation. If the CoC is violated, moderation will be put in place for one year from the date the last non-complying email was sent.
Resolution EB#142-R-09
The RIPE NCC Executive Board resolves to stop moderating individual subscribers that were put in moderation for emails they sent in the past.
Further, the RIPE NCC Executive Board reaffirms Resolution EB#140-R-05, according to which, “the RIPE NCC Executive Board will keep moderating emails sent from individual subscribers who send emails evaluated as not in accordance with the purpose of the mailing list and the principles of the RIPE Code of Conduct. This evaluation and moderation will be conducted by a designated member of the RIPE NCC Executive Board and a RIPE NCC staff member. All emails, accepted or rejected, will be archived on the RIPE NCC website. “
Further, the RIPE NCC Executive Board resolves that if individual subscribers are put under moderation based on Resolution EB#140-R-05, this moderation will last one year from the date the last non-complying email was sent, even if this email was sent while the individual subscriber was under moderation.
The RIPE NCC Executive Board unanimously adopted the resolution.
Hans Petter stated the budget for RACI will not be used this year because RIPE Meetings take place online and asked about the freedom to allocate the budget differently.
After some discussion, the Board concluded that budgets can be shifted with care in their respective areas and this should happen in a way that is open and transparent to the Board.
Felipe reported on tickets that are open for a long period.
The Chairman adjourned the meeting at 14:20 (UTC +1).
Resolution EB#142-R-01:
The RIPE NCC Executive Board decides on a low-level risk appetite for 2021, accepting the existing high-risk items and the relevant mitigation plans as described in the presented Integrated Risk Management report.
The RIPE NCC Executive Board unanimously adopted the resolution.
Resolution EB#142-R-02:
The RIPE NCC Executive Board adopts the proposed document “Board Remuneration” and directs its publishing.
The RIPE NCC Executive Board unanimously adopted the resolution.
Resolution EB#142-R-03:
The RIPE NCC Executive Board approves the minutes of EB#140 and EB#141.
The RIPE NCC Executive Board unanimously adopted the resolution.
Resolution EB#142-R-04:
The RIPE NCC Executive Board approves the submission of the RIPE NCC Financial Report 2020 to the upcoming RIPE NCC General Meeting for its adoption.
The RIPE NCC Executive Board unanimously adopted the resolution.
Resolution EB#142-R-05:
The RIPE NCC Executive Board approves the Draft RIPE NCC Charging Scheme 2022 and tasks the RIPE NCC to prepare the document for the RIPE NCC General Meeting in May 2021.
The RIPE NCC Executive Board unanimously adopted the resolution.
Resolution EB#142-R-06:
The RIPE NCC Executive Board approves the publication of the draft agenda for the upcoming RIPE NCC General Meeting.
The RIPE NCC Executive Board unanimously adopted the resolution.
Resolution EB#142-R-07:
The RIPE NCC Executive Board approves the RIPE NCC Annual Report 2020.
The RIPE NCC Executive Board unanimously adopted the resolution.
Resolution EB#142-R-08:
The RIPE NCC Executive Board approves the proposed amendments to the procedural documents “Transfer of Internet Number Resources and Change of a Member’s Official Legal Name” and "Independent Internet Number Resources - Contractual Relationship Changes Between Sponsoring LIR and End Users”.
The RIPE NCC Executive Board unanimously adopted the resolution.
Resolution EB#142-R-09:
The RIPE NCC Executive Board resolves to stop moderating individual subscribers that were put in moderation for emails they sent in the past.
Further, the RIPE NCC Executive Board reaffirms Resolution EB#140-R-05, according to which, “the RIPE NCC Executive Board will keep moderating emails sent from individual subscribers who send emails evaluated as not in accordance with the purpose of the mailing list and the principles of the RIPE Code of Conduct. This evaluation and moderation will be conducted by a designated member of the RIPE NCC Executive Board and a RIPE NCC staff member. All emails, accepted or rejected, will be archived on the RIPE NCC website. “
Further, the RIPE NCC Executive Board resolves that if individual subscribers are put under moderation based on Resolution EB#140-R-05, this moderation will last one year from the date the last non-complying email was sent, even if this email was sent while the individual subscriber was under moderation.
The RIPE NCC Executive Board unanimously adopted the resolution.
Action EBD415 / 08/09/2020 / GvB
To improve transparency in the purchases by separating consultancy in the Finance Report.
Deadline: Briefing Session before RIPE 81
Status 11-12-2020: In progress.
GvB provided an improved report for topic 3.3, but further improvements can be made.
Status 12-03-2021: In progress
Action EBD421 / 11/03/2021 / KR
To provide further details about potential devices and vendors for RIPE Atlas probes and share the Finance procurement method with the Board
Action EBD422 / 11/03/2021 / HPH
To share the position paper on regulatory developments with the NRO
Action EBD423 / 11/03/2021 / FC
To publish the document “Board Remuneration” as RIPE Document
Action EBD424 / 11/03/2021 / HPH
To amend the wording of the Board Travel Policy and have it approved by the Board by email afterwards
Action EB414 / 16/06/2020 / HPH
The RIPE NCC Managing Director will provide a document with strategic objectives as discussed with the RIPE NCC Executive Board.
Deadline: until next EB meeting in September 2020.
Status 08-09-2020: In progress.
HPH to review and complete the document for the Board to comment on. Final version in December 2020 Board meeting
Status 11-12-2020: In progress.
The strategic objectives will be discussed on 5 February 2020. The Board asked for the details of the objectives ahead of the meeting.
Status 12-03-2021: Closed. The objectives were discussed and agreed during the goal setting of HPH in February 2021.