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Minutes 117th Executive Board Meeting


Title:	Minutes 117th Executive Board Meeting, 8 June 2018
Author:	Sabine Mader
Date:	2018/06/22

Attendees:

Falk von Bornstaedt (FB), Member
Maria Häll (MH), Member
Christian Kaufmann (CK), Secretary
Piotr Strzyżewski (PS), Member
Nigel Titley (NT), Chairman
Remco van Mook (RM), Treasurer
Salam Yamout (SY), ICANN Liaison
Dmitry Burkov, Leaving Member
János Zsakó, Leaving Member
Gwen van Berne (GB), Chief Financial Officer, RIPE NCC
Hans Petter Holen (HH), RIPE Chair
Sabine Mader (SM), Assistant to the Managing Director, RIPE NCC
Axel Pawlik (AP), Managing Director, RIPE NCC

1. Agenda / Comments

1.1 Apologies, New Agenda Points

1.2 Approval of Previous Minutes, EB#116

Resolution EB#117-R-01:

The RIPE NCC Executive Board approves the minutes of EB#116.

The RIPE NCC Executive Board unanimously approved the resolution.

1.3 Dates of Next Meetings

6 September 2018, Amsterdam, 09:00 -17:00 Strategy Workshop
7 September 2018, Amsterdam 09:00-12:00 Board Briefings, 13:00-17:00 Board Meeting
13 December 2018, Amsterdam, 13:00-17:00
15 March 2019, Amsterdam 09:00-12:00 Board Briefings, 13:00-17:00 Board Meeting

2. RIPE NCC Executive Board Functions

The RIPE NCC Executive Board agreed on the functions of board members as required by the RIPE NCC Articles of Association (AoA), as follows:

Chairman: Nigel Titley
Treasurer: Remco van Mook
Secretary: Christian Kaufmann

It was agreed that Salam Yamout will take over the liaison activities with ICANN.

The RIPE NCC Executive Board tasked the RIPE NCC to examine, as part of the periodic review of their corporate documents, whether the RIPE NCC Articles of Association would need any amendments or clarifications.

Action EB393 / 08/06/2018/ AP:

To liaise with RIPE NCC Treasurer and RIPE NCC Legal Counsel and identify any necessary amendments in the RIPE NCC Articles of Association.

3. Action Item Review, not covered by agenda

3.1 DONE

Action EB392 / 23/03/2018 / SY & CK
Training Plan for the RIPE NCC Executive Board: Salam and Christian will work with RIPE NCC’s HR Director Ingrid Veling, and incorporate the feedback from the discussion during the RIPE NCC Executive Board Meeting EB#116 into a new training proposal for review on the board mailing list.

Status 08/06/2018: DONE. A tailored training course for the RIPE NCC Executive Board will take place on 5 September 2018.

3.2 IN PROGRESS

Action EB390 / 23/03/2018 / AP
Amendments to the RIPE NCC Procedural Document “Transfer Internet Number Resources and Change of a Member’s Official Legal Name”: RIPE NCC to review recent changes to the transfer procedure and to present finding at the next RIPE NCC Executive Board meeting in June 2018.

Status 08/06/2018: IN PROG: a document will be provided at next RIPE NCC Executive Board Meeting in September 2018.

Action EB391 / 23/03/2018 / AP
Facilitating Multiple Requests by Consultants: The RIPE NCC Executive Board asked the RIPE NCC to come up with a revised solution for the next Board meeting in June 2018.

Status 08/06/2018: IN PROG: a document will be provided at next RIPE NCC Executive Board Meeting in September 2018.

4. Report from the RIPE NCC

4.1 Report from the Managing Director

Axel Pawlik referred to the RIPE NCC Report he had provided to the RIPE NCC Executive Board before the RIPE NCC Executive Board Meeting, and the report by the CFO, Gwen van Berne, in a separate briefing session on 8 June 2018.

4.2 Report from the HR Director

The RIPE NCC HR Director, Ingrid Veling, provided an update on progress of scheduled activities and plans for 2018 and 2019.

5. RIPE NCC Corporate Governance

5.1 Legal & Corporate Documents

5.1.1 RIPE Networking Application Terms and Conditions

Resolution EB#117-R-02:

The RIPE NCC Executive Board approves the amendments to the RIPE Networking Application Terms and Conditions.

The RIPE NCC Executive Board unanimously approved the resolution.

6. Strategic Issues

Axel Pawlik referred to his report in a separate briefing session on 7 June 2018

where he provided the RIPE NCC Executive Board with a summary of RIPE NCC’s Management current work on vision, mission and definition of strategic key results.

The RIPE NCC Executive Board noted that it felt well aligned with the work of the RIPE NCC Management.

7. Direction 2019

7.1 Planned Activities and Budget 2019

Verbal update by Axel Pawlik and discussion

Axel Pawlik shared his expectations regarding foreseen budget developments in preparation of the Draft RIPE NCC Activity Plan & Budget for 2019.

The RIPE NCC Executive Board agreed with the proposed direction and expects detailed documentation for informed discussion at the next RIPE NCC Executive Board Meeting in September 2018.

8. RIPE

The Chairman of RIPE, Hans Petter Holen, reported that the next RIPE Meeting will be held in Amsterdam, The Netherlands, in October 2018. The meeting after that will take place in Reykjavík, Iceland, in May 2019.

Further, Hans Petter provided an update on activities and work in progress within RIPE. A summary of the discussion about the RIPE Chair election process will be available on RIPE Labs soon.

The RIPE NCC Executive Board exchanged ideas how RIPE could stimulate and encourage community members to engage as a RIPE Working Group Chair.

9. AOB

9.1 DNS Root Key

The RIPE NCC Executive Board agreed to continue supporting Dmitry Burkov’s service as Trusted Community Representative performing operations using the Root Key Signing Key.

The Chairman adjourned the meeting at 1630 (UTC+1)

Resolutions: