Minutes 116th Executive Board Meeting

Note: links to the updated procedural documents and terms and conditions referenced in these minutes will be added once they have been published.

Attendees:

• Dmitry Burkov, ICANN Liaison
• Maria Häll, Member
• Christian Kaufmann, Secretary
• Nigel Titley, Chairman
• Remco van Mook, Treasurer
• Salam Yamout, Member
• János Zsakó, Member
• Gwen van Berne, Chief Financial Officer, RIPE NCC
• Hans Petter Holen, RIPE Chair
• Sabine Mader, Assistant to the Managing Director, RIPE NCC
• Axel Pawlik, Managing Director, RIPE NCC

The RIPE NCC Executive Board Chairman, Nigel Titley, opened the meeting at 13:00 (UTC).

1. Agenda / Comments

1.1 Apologies, New Agenda Points1.2 Approval of Previous Minutes, EB#115

Resolution EB#116-R-01:
The RIPE NCC Executive Board approves the minutes of EB#115.

The RIPE NCC Executive Board unanimously approved the resolution.

1.3 Dates of Next Meetings

The dates of the next meetings were agreed as follows:

• 07 June 2018, Amsterdam, 09:00-17:00 Strategy Workshop
• 08 June 2018, Amsterdam, 13:00-17:00 Board Meeting
• 07 September 2018, Amsterdam, 09:00-12:00 Board Briefings, 13:00-17:00 Board Meeting
• 13 December 2018, Amsterdam, 13:00-17:00 Board Meeting

2. Action Item Review, not covered by agenda

2.1 DONE

EB388 / 14/12/2017 / AP
The RIPE NCC Executive Board asked the RIPE NCC to thank Pierre Baume for his work on the Arbiters Panel.

EB389 / 14/12/2017 / NT
Nigel Titley to send an email to the RIPE Community, inviting discussion on the topic of a remuneration for the RIPE Chair.

2.2. IN PROGRESS

None.

3. Report from the RIPE NCC

3.1 Report from the Managing Director

Axel Pawlik referred to the RIPE NCC report he had provided to the RIPE NCC Executive Board in preparation of the RIPE NCC Executive Board meeting. In particular, he mentioned the RIPE NCC’s work on General Data Protection Regulation (GDPR). Further, he provided a report from the recent ICANN meeting.

3.2 Report from the HR Director

The verbal report was given in a separate meeting in the morning prior to the formal RIPE NCC Executive Board Meeting.

Ingrid Veling referred to her report that was sent to the RIPE NCC Executive Board before the RIPE NCC Executive Board meeting. Ingrid reported on progress of scheduled activities and plans for the rest of the year 2018.

4. RIPE NCC Corporate Governance

4.1 Draft RIPE NCC Annual Report 2017

Resolution EB#116-R-02:
The RIPE NCC Executive Board approves the text of the RIPE NCC Annual Report 2017.

The RIPE NCC Executive Board unanimously approved the resolution.

4.2 Draft RIPE NCC Financial Report 2017

The RIPE NCC Chief Financial Officer, Gwen van Berne, presented the Draft Auditors’ Management Letter. The RIPE NCC Executive Board congratulated the RIPE NCC for receiving such a positive Audit Report.

Further, Gwen provided a presentation of RIPE NCC’s financial figures 2017.

Resolution EB#116-R-03:
The RIPE NCC Executive Board approves the submission of the RIPE NCC
Financial Report 2017 to the RIPE NCC General Meeting for its consideration.

The RIPE NCC Executive Board unanimously approved the resolution.

4.3 Legal & Corporate Documents

4.3.1   Terms & Conditions for RIPE Meeting Registrations

Resolution EB#116-R-04:
The RIPE NCC Executive Board approves the Terms & Conditions for RIPE Meeting Registrations.

The RIPE NCC Executive Board unanimously approved the resolution.

4.3.2   Due Diligence for the Quality of the RIPE NCC Registration Data

Resolution EB#116-R-05:
The RIPE NCC Executive Board approves the amendments to the RIPE NCC procedural document “Due Diligence for the Quality of the RIPE NCC Registration Data”.

The RIPE NCC Executive Board unanimously approved the resolution.

4.3.3 Independent Internet Number Resources – Contractual Relationship Changes Between Sponsoring LIR and End User

Resolution EB#116-R-06:
The RIPE NCC Executive Board approves the amendments to the RIPE NCC Procedural Document “Independent Internet Number Resources – Contractual Relationship Changes Between Sponsoring LIR and End User”.

The RIPE NCC Executive Board unanimously approved the resolution. 

4.3.4   Amendments to the Meeting Networking Tool Application Terms & Conditions

Resolution EB#116-R-07:
The RIPE NCC Executive Board approves the amendments to the Meeting Networking Tool Application Terms and Conditions.

The RIPE NCC Executive Board unanimously approved the resolution.

4.3.5   Amendments to the RIPE NCC Procedural Document “Transfer Internet Number Resources and Change of a Member’s Official Legal Name”

Action EB390 / 23/03/2018 / AP
Amendments to the RIPE NCC Procedural Document “Transfer Internet Number Resources and Change of a Member’s Official Legal Name”: RIPE NCC to review recent changes to the transfer procedure and to present finding at the next RIPE NCC Executive Board meeting in June 2018.

4.3.6   Amendments to the Terms and Conditions of the Listing Service

Resolution EB#116-R-08:
The RIPE NCC Executive Board approves the amendments to the IPv4 Transfer Listing Service Terms and Conditions.

The RIPE NCC Executive Board unanimously approved the resolution.

4.3.7   Facilitating Multiple Requests by Consultants

On 15 December 2016, the RIPE NCC Executive Board declared that new membership applications from related legal entities (with the same contact person, directors, owners, applicant, etc.) should be processed according to the additional LIR account procedure; one application should be processed at a time
(https://www.ripe.net/about-us/executive-board/minutes/2016/minutes-109th-executive-board-meeting).

The RIPE NCC proposed a solution whereby an exception would be made on the above declaration in order to accommodate multiple requests for membership coming from consultants. As part of the plan, a review of this exception after some time to be agreed on would be performed in order to evaluate the effectiveness of this exception.

The RIPE NCC Executive Board discussed the solution presented by the RIPE NCC, but did not approve it. Other ways of solving the problem have been also investigated. The RIPE NCC Executive Board asked the RIPE NCC to come up with a revised solution for the next Board meeting in June 2018.

Action EB391 / 23/03/2018 / AP
Facilitating Multiple Requests by Consultants: The RIPE NCC Executive Board asked the RIPE NCC to come up with a revised solution for the next Board meeting in June 2018.

5. Preparation RIPE NCC General Meeting May 2018

5.1 Draft Agenda RIPE NCC General Meeting

Resolution EB#116-R-09:
The RIPE NCC Executive Board approves the agenda for the RIPE NCC General Meeting in May 2018.

The RIPE NCC Executive Board unanimously approved the resolution.

5.2 Draft RIPE NCC Charging Scheme

EB386 / 14/12/2017 / AP
The RIPE NCC Executive Board asked the RIPE NCC to provide different scenarios for a charging scheme as input for an informed discussion at the next RIPE NCC Board Meeting in March 2018.

Resolution EB#116-R-10:
The RIPE NCC Executive Board approves the Draft RIPE NCC Charging Scheme 2019 and tasks the RIPE NCC Management to prepare the document for the RIPE NCC General Meeting in May 2018.

The RIPE NCC Executive Board unanimously approved the resolution.

6. K-root Resiliency

EB387 / 14/12/2017 / AP
The RIPE NCC to prepare a revised proposal for the fortification of K-Root for discussion and decision on the RIPE NCC Executive Board mailing list.

The RIPE NCC Executive Board discussed the revised K-root Resiliency Proposal that was provided to the RIPE NCC Executive Board in preparation of the RIPE NCC Executive Board meeting. 

Resolution EB#116-R-11:
The RIPE NCC Executive Board resolved additional allocation of a maximum of 250k EUR, as presented in the revised K-root Resiliency Proposal of March 2018, for addition of a single high capacity K-root instance.

7. Strategic Issues

7.1 Report from the RIPE NCC Managing Director on Progress Strategic Goals

Axel Pawlik provided an update on the status of activities to achieve the strategic goals as set by the RIPE NCC Executive Board. Axel will continue to report on this regularly.

7.2 Presentation on Registry Accuracy

EB385 / 14/12/2017 / AP
The RIPE NCC Executive Board asked Axel to prepare a presentation on RIPE NCC's registry accuracy activities, including results so far and future options, for discussion at the next RIPE NCC Executive Board Meeting in March 2018.

The presentation was given in a separate meeting in the morning, prior to the formal RIPE NCC Executive Board Meeting.

Andrew de la Haye, Chief Operations Officer, provided a presentation on RIPE NCC’s registry accuracy and its relation to the accuracy of the RIPE database.

In addition, Andrew presented the results achieved so far and outlined current activities and future options. 

8. RIPE

Hans Petter Holen reported that preparations for RIPE 76 in Marseille are progressing well.

9. AOB

9.1 Training plan for the RIPE NCC Executive Board.

Christian Kaufmann provided an update on options for training courses.

Action EB392 / 23/03/2018 / SY & CK
Training Plan for the RIPE NCC Executive Board: Salam and Christian will work with RIPE NCC’s HR Director Ingrid Veling, and incorporate the feedback from the discussion in the RIPE NCC Executive Board Meeting EB#116 into a new training proposal for review on the board mailing list.

The Chairman adjourned the meeting at 15:30.

Resolutions:

Resolution EB#116-R-01:
The RIPE NCC Executive Board approves the minutes of EB#115.

Resolution EB#116-R-02:
The RIPE NCC Executive Board approves the text of the RIPE NCC Annual Report 2017. 

Resolution EB#116-R-03:
The RIPE NCC Executive Board approves the submission of the RIPE NCC Financial Report 2017 to the RIPE NCC General Meeting for its consideration.

Resolution EB#116-R-04:
The RIPE NCC Executive Board approves the Terms & Conditions for RIPE Meeting Registrations.

Resolution EB#116-R-05:
The RIPE NCC Executive Board approves the amendments to the RIPE NCC procedural document “Due Diligence for the Quality of the RIPE NCC Registration Data".

Resolution EB#116-R-06:
The RIPE NCC Executive Board approves the amendments to the RIPE NCC Procedural Document “Independent Internet Number Resources – Contractual Relationship Changes Between Sponsoring LIR and End User".

Resolution EB#116-R-07:
The RIPE NCC Executive Board approves the amendments to the Meeting Networking Tool Application Terms and Conditions.

Resolution EB#116-R-08:
The RIPE NCC Executive Board approves the amendments to the IPv4 Transfer Listing Service Terms and Conditions.

Resolution EB#116-R-09:
The RIPE NCC Executive Board approves the agenda for the RIPE NCC General Meeting in May 2018.

Resolution EB#116-R-10:
The RIPE NCC Executive Board approves the Draft RIPE NCC Charging Scheme 2019 and tasks the RIPE NCC Management to prepare the document for the RIPE NCC General Meeting in May 2018.

Resolution EB#116-R-11:
The RIPE NCC Executive Board resolved additional allocation of a maximum of 250k EUR, as presented in the revised K-root Resiliency Proposal of March 2018, for addition of a single high capacity K-root instance.

New Action Items:

Action EB390 / 23/03/2018 / AP
Amendments to the RIPE NCC Procedural Document “Transfer Internet Number Resources and Change of a Member’s Official Legal Name”: RIPE NCC to review recent changes to the transfer procedure and to present finding at the next RIPE NCC Executive Board meeting in June 2018.

Action EB391 / 23/03/2018 / AP
Facilitating Multiple Requests by Consultants: The RIPE NCC Executive Board asked the RIPE NCC to come up with a revised solution for the next Board meeting in June 2018.

Action EB392 / 23/03/2018 / SY & CK
Training Plan for the RIPE NCC Executive Board: Salam and Christian will work with RIPE NCC’s HR Director Ingrid Veling, and incorporate the feedback from the discussion in the RIPE NCC Executive Board Meeting EB#116 into a new training proposal for review on the board mailing list.