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Minutes 113th Executive Board Meeting


Title:	Draft Minutes 113th Executive Board Meeting, 8 September 2017
Author:	Paul Rendek
Date:	2017/09/08

Attendees:

Dmitry Burkov, ICANN Liaison
Maria Häll, Member
Christian Kaufmann, Secretary
Nigel Titley, Chairman
Remco Van Mook, Treasurer
Salam Yamout, Member
János Zsakó, Member
Athina Fragkouli, Head of Legal, RIPE NCC (for agenda item 4)
Hans Petter Holen, RIPE Chair
Sabine Mader, Assistant to the Managing Director, RIPE NCC
Axel Pawlik, Managing Director, RIPE NCC
Paul Rendek, Head of External Relations, RIPE NCC
Jochem de Ruig, Chief Financial Officer, RIPE NCC

1. Agenda / Comments
1.1 Apologies, New Agenda Points
1.2 Approval of Previous Minutes, EB#112
1.3 Dates of Next Meetings

2. Action Item Review, not covered by agenda
2.1 DONE
2.2. IN PROGRESS

3. Report from the RIPE NCC
3.1 Presentation on RIPE NCC's Internet of Things (IoT) Activities

4. RIPE NCC Corporate Governance
4.1 Amendments to the RIPE NCC Conflict Arbitration Procedure
4.2 Meeting Networking Tool Application Terms and Conditions
4.3 Suspension of RIPE NCC Members and Termination of Membership
4.4 RIPE NCC Audit Activity

5. Preparation RIPE NCC General Meeting October 2017
5.1 Draft RIPE NCC Activity Plan and Budget 2018
5.2 Draft Agenda RIPE NCC General Meeting October 2017
5.3 RIPE NCC General Meeting Presentations

6. Good of the Internet
6.1 Community Projects Funds – Award Committee

7. Strategic Issues
7.1 Progress Report on Strategic Goals
7.2 Approval of RIPE NCC Strategy Document, July 2017

8. RIPE

9. AOB

The Chairman opened the meeting at 13:00

1. Agenda / Comments

1.1 Apologies, New Agenda Points

No apologies, all RIPE NCC Executive Board members were present for the meeting. The Chairman asked if there were any new agenda points.

The following points were raised:

The appointment of an individual to serve on the NRO NC. It was agreed to cover this point under agenda item 9. AOB
As this would be Jochem de Ruig's last RIPE NCC Executive Board meeting attendance the Chairman suggested to bid farewell to Jochem prior to the close of the meeting.

1.2 Approval of Previous Minutes, EB#112

Resolution EB#113-R-01:
The RIPE NCC Executive Board approves the minutes of EB#112.

1.3 Dates of Next Meetings

2017:

21 October 2017, Dubai, 15:00-18:00, informal meeting prior to RIPE 75 14 December 2017, Amsterdam, 13:00-17:30 Board Meeting

2018:

23 March 2018, London, 09:00 Board Briefings, 13:00-17:00 Board Meeting
8 June 2018, Amsterdam, 13:00-17:00 Board Meeting
7 September 2018, Amsterdam, 09:00 Board Briefings, 13:00-17:00 Board Meeting

2. Action Item Review, not covered by agenda

2.1 DONE

EB 351/ 07/07/2016 / AP
Axel to share the RIPE NCC's plans in the area of IoT with the Board and keep them informed of relevant developments on this topic.
Status 15/12/2016: ONGOING, the Executive Board requested a revised version of the document.
Status 17/03/2017: ONGOING
Status 09/06/2017: The Board asked Axel to provide a short presentation on IoT at the upcoming Board meeting in September 2017 and asked for the revised document on the RIPE NCC's plans to be delivered to the Board.
Status 08/09/2017: presentation delivered during agenda topic 3.1

EB374 / 09/06/2017 / AP
The RIPE NCC Executive Board asked the RIPE NCC to check if discharging the RIPE NCC Executive Board was a legal requirement under Dutch jurisdiction and to inform the Board.
Status 08/09/2017: DONE

EB375 / 09/06/2017 / AP
The RIPE NCC Executive Board asked for the strategic objectives to be included as agenda items in the upcoming Board meetings.
Status 08/09/2017: strategic objectives update covered in agenda 7.1

EB376 / 09/06/2017 / AP
The RIPE NCC to prepare a draft strategy document to be approved by the RIPE NCC Executive Board. Implementation of strategic objectives should be reported at each Board meeting.
Status 08/09/2017: Draft RIPE NCC Strategy Document was approved by the Board.

EB377 / 09/06/2017 / AP
The Strategic Workshop outcome document should be delivered to the RIPE NCC Executive Board by email no later than 26 June 2017.
Status 08/09/2017: Draft RIPE NCC Strategy Document was sent on 4 July 2017.

EB378 / 09/06/2017 / AP
The RIPE NCC Executive Board asked Axel to integrate the strategic objectives into the structure of the RIPE NCC Activity Plan and Budget 2018.
Status 08/09/2017: DONE

EB379 / 09/06/2017 / AP
The RIPE NCC Executive Board asked Axel to prepare the Call for Nominations for the Board appointed ASO AC representative according to the set procedures.
Status 08/09/2017: DONE

2.2. IN PROGRESS

Action EB368 / 15/12/2016 / CK & SY
Christian Kaufmann and Salam Yamout to review options for training courses for board members and to report back to the RIPE NCC Executive Board.
Status 17/03/2017: IN PROGRESS, Christian provided an update to the Board with options for general discussion. Christian and Salam will propose a potential supplier for a course on leadership conducted in Amsterdam, if possible.
Status 09/06/2017: It was reported that proposals were received that Christian and Salam would review and recommend to the Board.
Status 08/09/2017: Ongoing, Christian provided a short update outlining a number of options that have been identified. He hoped to have more information for the Board before the next Board meeting.

EB380 / 09/06/2017 / NT
Nigel Titley agreed to formally accept the invitation of the AFRINIC Board to hold a joint Board meeting in the autumn of 2017.
Status 08/09/2017: The Board discussed the proposed joint Board meeting with AFRINIC. Nigel asked Axel to contact AFRINIC and arrange for a suitable date for the proposed joint Board meeting.

3. Report from the RIPE NCC

Axel Pawlik referred to the RIPE NCC report that was distributed to the RIPE NCC Executive Board prior to the Board meeting. In addition, Axel reported that he has had successful meetings with candidates that have applied for the RIPE NCC CFO position and he plans to make a decision that will have a new CFO in place by December 2017.

3.1 Presentation on RIPE NCC's Internet of Things (IoT) Activities

Paul Rendek, Head of External Relations RIPE NCC, delivered a presentation on the RIPE NCC's activities in the IoT space. The presentation also reported on activities that facilitate the RIPE community's discussion on the IoT.

The RIPE NCC Executive Board agreed with the plans and strategic objectives for RIPE NCC's engagement in IoT activities. Paul reported that developments in the area of IoT would be reported in upcoming RIPE NCC External Relations reports for the Board.

4. RIPE NCC Corporate Governance

4.1 Amendments to the RIPE NCC Conflict Arbitration Procedure

Athina Fragkouli, Head of Legal RIPE NCC, presented the “Amendments to the RIPE NCC Conflict Arbitration Procedure” document to the Board.

The main amendments were as follows:

Section B.2.3
Upon request of the RIPE NCC Executive Board, this amendment specifies when an arbiter is considered to be unresponsive.
Section C.1
Based on a comment by a member at the RIPE NCC General Meeting, this amendment specifies RIPE NCC's SLA to a request for arbitration. Smaller amendments for editorial purposes were also introduced.
Section C.2.2 and C.4
Based on the discussion at the Arbiters Meeting amendments to these sections were proposed in order to:
- provide a clear example of conflict of interest
- provide more clarity of the process in case of conflict of interest
- give the Arbiter the ability to ask an opinion from the Arbitration Panel about their draft ruling. Any Arbiter with conflict of interest should be excluded from the Arbitration Panel for that particular case.

Nigel Titley asked the RIPE NCC Executive Board if they would approve the “Amendments to the RIPE NCC Conflict Arbitration Procedure” document with the amendments that were brought forward by the Arbitration panel.
The RIPE NCC Executive Board unanimously agreed to approve the amendments.

Resolution EB#113-R-02
The RIPE NCC Executive Board approves the wording of the draft document “Amendments to the RIPE NCC Conflict Arbitration Procedure” to be presented to the RIPE NCC General Meeting October 2017 for approval.

4.2 Meeting Networking Tool Application Terms and Conditions

The RIPE NCC Executive Board asked Athina to explain why this service required a new set of Terms and Conditions.

Athina explained that the Terms of Service that we currently have published do not cover this new service in terms of liability.

Furthermore, the name of this new service has been updated in the meantime, and this must be reflected in the title of the Terms and Conditions that will now be titled "RIPE Networking Application Terms and Conditions".

Resolution EB#113-R-03
The RIPE NCC Executive Board approves the document under the new title "RIPE Networking Application Terms and Conditions".

4.3 Suspension of RIPE NCC Members and Termination of Membership

The RIPE NCC Executive Board discussed the modification of RIPE NCC Articles of Association (AoA), Article 12.2, to state that the Management Team may suspend a member if they do not fulfil their obligations according to the Standard Service Agreement (SSA). It was agreed that a membership suspension must take place at the same time as the suspension of the RIPE NCC services as defined in the RIPE NCC procedural document "Closure of Members, Deregistration of Internet Resources and Legacy Internet Resources". For clarity purposes this procedural document should be updated accordingly.

Nigel asked the RIPE NCC Executive Board to approve resolution EB#113-R-04. The Board unanimously agreed to approve the resolution.

Resolution EB#113-R-04
The RIPE NCC Executive Board agrees with the proposed amendments to the Articles of Association with regards to the suspension of a member and the amended document "Closure of Members, Deregistration of Internet Resources and Legacy Internet Resources" and instructs the RIPE NCC to include the approval of the proposed Articles of Association in the RIPE NCC General Meeting October 2017. Provided that the proposed Articles of Association are approved by the RIPE NCC General Meeting, the RIPE NCC Executive Board approves the amended "Closure of Members, Deregistration of Internet Resources and Legacy Internet Resources" document.

4.4 RIPE NCC Audit Activity

Athina reported that it is important to have current documentation that outlines the audit activities carried out by the RIPE NCC and the possible outcomes of an audit. The document "RIPE NCC Audit Activity" was drafted for this purpose. This document has been revised to include the current audit activities carried out by the RIPE NCC.

After some discussion, the RIPE NCC Executive Board asked Axel to make changes that were proposed. The changes would be approved on the RIPE NCC Executive Board mailing list.

ACTION EB381 / 08/09/2017 / AP: The RIPE NCC Executive Board asked Axel to make changes in the document “RIPE NCC Audit Activity” to reflect the proposal made by the RIPE NCC Executive Board. It was agreed that the changes would be approved on the Executive Board mailing list.

5. Preparation RIPE NCC General Meeting October 2017

5.1 Draft RIPE NCC Activity Plan and Budget 2018

Nigel asked the RIPE NCC Executive Board if they had any further comment to the Draft RIPE NCC Activity Plan and Budget 2018. The Board was pleased with the content of the plan and thought the structure provided a good flow of the activities and services. The RIPE NCC Executive Board unanimously agreed to approve the Draft RIPE NCC Activity Plan and Budget 2018.

Resolution EB#113-R-05
The RIPE NCC Executive Board approves the publication of the Draft RIPE NCC Activity Plan and Budget 2018.

5.2 Draft Agenda RIPE NCC General Meeting October 2017

The RIPE NCC Executive Board briefly reviewed the Draft Agenda of the RIPE NCC General Meeting October 2017. After some discussion, the RIPE NCC Executive Board asked the RIPE NCC to make sure that the dates of the RIPE NCC General Meeting October 2017 were clearly communicated in any further announcements.

ACTION EB382 / 08/09/2017 / AP: The RIPE NCC Executive Board asked the RIPE NCC to clearly state the dates of the upcoming RIPE NCC General Meeting in any subsequent announcements and remind the membership that the days differ from previous meetings due to the RIPE Meeting schedule in Dubai.

Nigel asked the RIPE NCC Executive Board to approve the Draft Agenda for the RIPE NCC General Meeting October 2017.

Resolution EB#113-R-06
The RIPE NCC Executive Board approves the Draft Agenda for the RIPE NCC General Meeting in October 2017.

5.3 RIPE NCC General Meeting Presentations

The RIPE NCC Executive Board briefly discussed the presentations that need to be prepared for the RIPE NCC General Meeting October 2017.

6. Good of the Internet

6.1 Community Projects Funds – Award Committee

Paul briefly reported on the next steps moving ahead with the Community Projects Fund. The RIPE NCC Executive Board reviewed the proposed timeline and agreed to select and announce the Community Projects Fund Selection Committee according to the proposed agenda.

The RIPE NCC Executive Board noted that it looks forward to the list of candidates for the Selection Committee on 25 September 2017.

ACTION EB383 / 08/09/2017 / Executive Board & AP: The RIPE NCC Executive Board will announce the Community Projects Fund Selection Committee members on 2 October 2017.

7. Strategic Issues

7.1 Progress Report on Strategic Goals

Axel provided a brief update on activities that support the RIPE NCC Vision and Strategic Goals. The Board thanked Axel and asked the RIPE NCC to include a progress update on the strategic goals in the monthly reports to the Board.

ACTION EB384 / 08/09/2017 / AP: The RIPE NCC Executive Board asked Axel to provide a progress update on activities to support the RIPE NCC Vision and Strategic Goals in his monthly reports to the RIPE NCC Executive Board.

7.2 Approval of RIPE NCC Strategy Document, July 2017

The Board briefly reviewed the “RIPE NCC Vision and Strategic Goals, July 2017” document. No questions were raised. Nigel asked the Board to approve the RIPE NCC Vision and Strategic Goals – July 2017. The Board unanimously agreed.

Resolution EB#113-R-07
The RIPE NCC Executive Board approves the document “RIPE NCC Vision and Strategic Goals, July 2017”.

8. RIPE

Hans-Petter reported that the organisation for RIPE 75 was moving ahead smoothly. He reported that a session for IoT was slotted into the Working Group sessions portion of the RIPE Meeting agenda. The RIPE NCC Executive Board briefly discussed the draft RIPE Meeting agenda.

9. AOB

9.1 NRO NC Confirmed Candidates 2017:

There was a short discussion about the NRO NC nominations 2017 and the confirmed candidates resulting from the Call for Nominations. Nigel stated that the Board must appoint one individual to serve a three-year term on the NRO NC, beginning 1 January 2018.

The RIPE NCC Executive Board agreed to decide on a candidate to fill this seat and announce their selection at the RIPE 75 Meeting in Dubai in October 2017.

9.2 Farewell to Jochem de Ruig:

Each Board member took a moment to thank Jochem de Ruig for his contributions as Chief Financial Officer to the RIPE NCC, the RIPE NCC membership and the RIPE community. The RIPE NCC Executive Board was pleased with the work he delivered over the years 2002-2017 and noted that he would be missed.

The Chairman closed the meeting at 16:26.

Outstanding Action Items:

Action EB368 / 15/12/2016 / CK & SY
Christian Kaufmann and Salam Yamout to review options for training courses for board members and to report back to the RIPE NCC Executive Board.
Status 17/03/2017: IN PROGRESS, Christian provided an update to the Board with options for general discussion. Christian and Salam will propose a potential supplier for a course on leadership conducted in Amsterdam, if possible.
Status 09/06/2017: It was reported that proposals were received that Christian and Salam would review and recommend to the Board.
Status 08/09/2017: Ongoing, Christian provided a short update outlining a number of options that have been identified. He hoped to have more information for the Board before the next Board meeting.

EB380 / 09/06/2017 / NT
Nigel Titley agreed to formally accept the invitation of the AFRINIC Board to hold a joint Board meeting in the autumn of 2017.
Status 08/09/2017: The Board discussed the proposed joint Board meeting with AFRINIC. Nigel asked Axel to contact AFRINIC and arrange for a suitable date for the proposed joint Board meeting.

New Action Items:

EB381 / 08/09/2017 / AP
The RIPE NCC Executive Board asked Axel to make changes in the document “RIPE NCC Audit Activity” to reflect the proposal made by the RIPE NCC Executive Board. It was agreed that the changes would be approved on the Executive Board mailing list.

EB382 / 08/09/2017 / AP
The RIPE NCC Executive Board asked the RIPE NCC to clearly state the dates of the upcoming RIPE NCC General Meeting in any subsequent announcements and remind the membership that the days differ from previous meetings due to the RIPE Meeting schedule in Dubai.

EB383 / 08/09/2017 / Executive Board & AP
The RIPE NCC Executive Board will announce the Community Projects Fund Selection Committee members on 2 October 2017.

EB384 / 08/09/2017 / AP
The RIPE NCC Executive Board asked Axel to provide a progress update on activities to support the RIPE NCC Vision and Strategic Goals in his monthly reports to the RIPE NCC Executive Board.

Resolutions:

Resolution EB#113-R-01:
The RIPE NCC Executive Board approves the minutes of EB#112.

Resolution EB#113-R-03
The RIPE NCC Executive Board approves the document under the new title "RIPE Networking Application Terms and Conditions".

Resolution EB#113-R-05
The RIPE NCC Executive Board approves the publication of the Draft RIPE NCC Activity Plan and Budget 2018.

Resolution EB#113-R-06
The RIPE NCC Executive Board approves the Draft Agenda for the RIPE NCC General Meeting in October 2017.

Resolution EB#113-R-07
The RIPE NCC Executive Board approves the document “RIPE NCC Vision and Strategic Goals, July 2017”.