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Minutes 109th Executive Board Meeting


Title:	Minutes 109^th Executive Board Meeting
Author:	Sabine Mader, Axel Pawlik, Jochem de Ruig
Date:	2017/01/10

Attendees:

Dmitry Burkov, ICANN Liaison
Maria Häll, Member
Christian Kaufmann, Secretary
Nigel Titley, Chairman
Remco Van Mook, Treasurer
Salam Yamout, Member
János Zsakó, Member

Hans Petter Holen, RIPE Chairman
Sabine Mader, Assistant to the Managing Director, RIPE NCC
Axel Pawlik, Managing Director, RIPE NCC
Jochem de Ruig, Chief Financial Officer, RIPE NCC
Kaveh Ranjbar, Chief Information Officer, RIPE NCC, for agenda item 3
Christian Teuschel, System Architect, RIPE NCC, for agenda item 3

1. Agenda / Comments

1.1 Apologies, New Agenda Points

1.2 Approval of Previous Minutes, EB#108

Resolution EB#109-R-01:
The RIPE NCC Executive Board approves the minutes of Executive Board Meeting EB#108.

1.3 Dates of Next Meetings

17 March 2017, Amsterdam
0900-1200 Briefing Session and 1300-1700 Board Meeting
7 and 10 May 2017, RIPE 74, Budapest, informal meetings
Sun, 1500-1800 and Wed, 1230-1330
8-9 June 2017, Stockholm (tbc)
All day Strategy Retreat (8 June) and Board Meeting (9 June)
15 September 2017, Amsterdam
0900-1200 Briefing session, 1300-1730 Board Meeting

2. Action Item Review, not covered by agenda

2.1 Done

Action: EB349 / 31/03/2016 / AP
The Board asked Axel to contact the Russian authorities and formally offer a solution to mirror the RIPE Database.
Status 15/12/2016: DONE.

Action: EB358 / 08/09/2016 / AP
The Board asked Axel to propose a new meeting format and re-structure the documentation and reference material for Executive Board meetings. The new meeting format and re-structure of documentation and reference material should be implemented by the next Board meeting.
Status 15/12/2016: DONE

Action: EB354 / 07/07/2016 / AP
The RIPE NCC Board asked the RIPE NCC management to prepare a summary of findings and a matrix of issues that the RIPE NCC could focus on resulting from the RIPE NCC Survey 2016.
Status 15/12/2016: DONE

Action: EB355/ 07/07/2016 / AP
RIPE NCC to increase resources for engagement and outreach and place additional focus on high-level Internet-related security issues. The Board asked Axel to record the strategic decisions taken by the Board at their recent strategy meeting that might require a restructure of the organisation in response to the evolved Internet landscape.
Status 08/09/2016: IN PROGRESS – The action item was slightly edited on request of the Board to better reflect the requested action.
Status 15/12/2016: DONE

Action: EB356/ 07/07/2016 / AP
The Board asked Axel to produce a document that identifies the working relationship RIPE NCC has with ISOC and areas of opportunity relating to our Platinum sponsorship.
Status 15/12/2016: DONE

Action: EB357 / 07/07/2016 / AP
The Board asked Axel to incorporate changes identified by the Board in the proposal for the Rob Blokzijl Foundation and asked that these changes be made and sent by email for final approval.
Status 15/12/2016: DONE. Final adjustments will be made by the Rob Blokzijl Foundation Board.

Action: EB359 / 08/09/2016 / AP
The Board asked Axel to produce a document that outlines how the RIPE NCC handles fraudulent activity.
Status 15/12/2016: DONE

Action: EB360 / 08/09/2016 / AP
The Board tasked Axel to create a poll to select dates for upcoming Board meetings in 2017.
Status 15/12/2016: DONE

Action: EB361/ 08/09/2016 / AP
The Board asked Axel to revise the Treasury Statute in line with the agreed points under 3.1.1 of EB#108. The Board agreed to approve the text changes via email on the Executive Board mailing list.
Status 15/12/2016: DONE

Action: EB362 / 08/09/2016 / AP
The Board asked Axel for a proposal of investments that meet the criteria of the Treasury Statute to maximise possible return and simplify the set up.
Status 15/12/2016: DONE

Action: EB367 / 08/09/2016 / AP
The Board asked Axel to prepare options for training courses the Board could attend to enhance Board cohesiveness and strategic decision-making.
Status 15/12/2016: DONE – It was agreed to switch responsibility to CK/SY to progress this action.

New Action EB368 / 15/12/2016 / CK & SY
Christian Kaufmann and Salam Yamout to review options for training courses for board members and to report back to the RIPE NCC Executive Board.

Action: EB363 / 08/09/2016 / AP
The Board asked Axel to update the no growth scenario with the natural membership closures observed. The Board agreed to approve the scenario on the Executive Board mailing list.
Status 15/12/2016: DONE

Action: EB364 / 08/09/2016 / AP
The Board asked Axel to propose amendments to the RIPE NCC Charging Scheme 2016 and RIPE NCC Charging Scheme 2017 that would address this issue.
Regarding: The RIPE NCC Executive Board instructs the RIPE NCC to temporarily not process any new requests from Legacy Internet Resource Holders to become RIPE NCC members in their capacity as Legacy Internet Resource Holders or open LIR accounts in their capacity as Legacy Internet Resource Holders until the close of the upcoming RIPE NCC General Meeting in October 2016.
Status 15/12/2016: DONE

Action: EB365 / 08/09/2016 / AP
The Board asked Axel to insert an agenda item before point six that includes a resolution for the GM on the legacy space holders prior to agenda point 6 in the draft Agenda RIPE NCC General Meeting October 2016.
Status 15/12/2016: DONE

Action: EB366 / 08/09/2016 / AP
Nigel to draft an email to the RIPE NCC membership to consider the current charging scheme model and to discuss the topic at the upcoming General Meeting in October 2016.
Status 15/12/2016: DONE

2.2 In Progress

Action: EB340 / 31/03/2016 / AP
The Board asked the RIPE NCC to revisit the structure and quantity of material generated for the preparation of an Executive Board Meeting.
Status 15/12/2016: IN PROGRESS – The Executive Board requested to receive supporting documentation two weeks before the meeting. If necessary, updates to draft documents may be delivered up to one week before the meeting.

Action: EB345 / 31/03/2016 / AP
The Board asked Axel to join the SEED Alliance after the Board sets a level of funding for 2017 and sets up a committee to support the Seed Alliance.
Status 15/12/2016: IN PROGRESS – the RIPE NCC to document detailing structure and working methods, including award committee to be set up and public announcement to be made when ready for applications.

Action: EB 351/ 07/07/2016 / AP
Axel to share RIPE NCC's plans in the area of IoT with the Board and keep them informed of relevant developments on this topic.
Status 15/12/2016: ONGOING, the Executive Board requested a revised version of the document.

3. Report from the RIPE NCC

The RIPE NCC management applied Resolution 3 of the May 2016 General Meeting by extending the procedures to deal with such cases to include new membership applications from related legal entities (with the same contact person, directors, owners, applicant, etc.) The Executive Board has reviewed this decision and confirmed that it supports this approach. The RIPE NCC Executive Board therefore declares that new membership applications from related legal entities should be processed according to the additional LIR account procedure; one application should be processed at a time.

The RIPE NCC Executive Board received a presentation on the preparations and progress regarding the production of Country Reports. Comments by the Board were positive and further implementation is expected according to the timeline presented.

4. RIPE NCC Corporate Governance

4.1 Treasury Update including New Investment Proposal

The investment authorisation was withheld until after adoption of the new statute document on the board mailing list.

Addendum:

The New Investment Proposal was unanimously approved on the board mailing list after the Board Meeting.

Resolution EB#109-R-02:
The RIPE NCC Executive Board authorises the RIPE NCC CFO and the RIPE NCC Treasurer to invest an additional total of EUR 2 million in two different funds that are in accordance with the requirements set within the Treasury Statute.

4.2 Updated Treasury Statute

The Treasury Statute was not adopted in the presented form. A new document will be prepared by the RIPE NCC and circulated on the board mailing list for adoption.

Addendum:

The updated RIPE NCC Treasury Statute was unanimously approved on the board mailing list after the Board Meeting.

Resolution EB#109-R-03:
The RIPE NCC Executive Board adopts the updated RIPE NCC Treasury Statute

5. Review RIPE NCC General Meeting October 2016

5.1. Feedback from RIPE 73 Madrid

The Board reviewed the RIPE NCC General Meeting in Madrid in October 2016 and discussed any feedback received.

5.2 Discussion of Charging Scheme

As there was no consistent view on an alternative charging scheme brought forward during the RIPE NCC General Meeting, the RIPE NCC Executive Board will maintain the current charging scheme.

New Action EB369 / 15/12/2016 / NT
Nigel Titley will send an email to the members mailing list to report on the Executive Board's decision.

6. RIPE NCC Activity Plan and Budget 2017

Approval of final version of the RIPE NCC Activity Plan and Budget 2017

Resolution EB#109-R-04:
“The RIPE NCC Executive Board approves the RIPE NCC Activity Plan and Budget 2017”.

7. RIPE

8. AOB

8.1 Internet Protocol Journal (IPJ). NT reported on communications with Ole Jacobson. The RIPE NCC Executive Board position is that an IPJ contribution would be a candidate for Community Project Application, once the application and awarding processes are set up and published.

8.2 The RIPE NCC Executive Board shortly discussed a Root Nameserver Research Activity idea, which received good initial support from interested members of the technical community. The Executive Board was looking forward to a formal proposal before the next RIPE NCC Executive Board Meeting.

8.3 The draft IoT strategy document was briefly discussed. The Executive Board requested a more substantial revision, noting that “Connected Things” was a term preferable to “Internet of Things.”

Outstanding Action Items:

Action: EB345 / 31/03/2016 / AP
The Board asked Axel to join the SEED Alliance after the Board sets a level of funding for 2017 and sets up a committee to support the Seed Alliance.
Status 16/12/2016: IN PROGRESS - RIPE NCC to document detailing structure and working methods, including award committee to be set up, public announcement to be made when ready for applications.

New Action Items:

New Action EB368 / 15/12/2016 / CK & SY
Christian Kaufmann and Salam Yamout to review options for training courses for board members and to report back to the RIPE NCC Executive Board.

New Action EB369 / 15/12/2016 / NT
Nigel Titley will send an email to the members mailing list to report on the Executive Board's decision.

Resolutions:

Resolution EB#109-R-01:
The RIPE NCC Executive Board approves the minutes of Executive Board Meeting EB#108.

The New Investment Proposal was unanimously approved on the board mailing list after the Board Meeting.

Resolution EB#109-R-03:
The RIPE NCC Executive Board adopts the updated RIPE NCC Treasury Statute.

The updated RIPE NCC Treasury Statute was unanimously approved on the board mailing list after the Board Meeting.

Resolution EB#109-R-04:
The RIPE NCC Executive Board approves the RIPE NCC Activity Plan and Budget 2017.