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Minutes 85th Executive Board Meeting

Draft Minutes 85^th Executive Board Meeting, 2 August 2012

RIPE NCC Offices Amsterdam, 1300-1700
Author: Sabine Mader
Date: 2012/08/03
Status: Draft

Attendees:
Fahad AlShirawi, Member
Dmitry Burkov, ICANN Liaison
Christian Kaufmann, Secretary
Nigel Titley, Chairman
Remco Van Mook, Treasurer (remote)
János Zsakó, Adviser
Rob Blokzijl, Chairman, RIPE
Sabine Mader, Assistant to the Managing Director, RIPE NCC
Axel Pawlik, Managing Director, RIPE NCC
Jochem de Ruig, Chief Financial Officer, RIPE NCC

Agenda

0. Lunch (1200-1300)

1. Agenda / Comments (1300-1305)
1.1 Apologies, New Agenda Points
1.2 Approval of Previous Minutes, EB#84
1.3 Date of Next Meetings (1305-1310)

RIPE-65 Amsterdam, informal meetings: 24 +26 Sep, 1230-1330.
29 November 2012, Amsterdam, 1300-1800

1.4 Conference attendance by Executive Board until Dec 2012 (1310-1315)

2. Remaining Outstanding Actions Not Covered by Agenda (1315-1330)

3. Report from the RIPE NCC (1330-1430)

EB235 08/12/2011 RM & CK
Remco and Christian agreed to closely cooperate with Daniel to prepare future project plans for RIPE ATLAS.
Status 8/03/2012: Ongoing, a meeting has been held. Deliverables are expected.
Status 14/06/2012: Ongoing, Remco and Christian will review the information provided by the RIPE NCC and suggest a way of moving forward.

3.1 Legal
3.1.1 Multiple Memberships

EB250 14/06/2012 AP
The Board asked Axel to investigate how many LIRs under one legal entity have multiple LIRs registered at the RIPE NCC. The Board asked for this to be reported in time for the upcoming Board meeting on 2 August and included in the agenda for the upcoming RIPE NCC General Meeting

4. Strategy and Communications towards legacy resource holders (1430-1530)

5. General Meeting preparations (1530-1615)

5.1 RIPE NCC Voting Procedures

(discussion point about some procedural improvements that may have an impact)

5.2 Draft RIPE NCC Activity Plan and Budget 2013

EB252 14/06/2012 AP
The Board asked Axel to prepare a draft budget, and the related draft Activity Plan, based on the "service development" scenario in time for the upcoming Board meeting on 2 Aug. 2012.

5.3 Draft RIPE NCC Charging Scheme 2013

EB253 14/06/2012 AP
The Board asked Axel to prepare the final proposal of the simple Charging Scheme Scenario in time for the Board to review at their upcoming Board meeting.

5.3.1 Timeline Charging Scheme
5.3.2 Proposal of New Charging Scheme
5.3.3 Communication of Charging Scheme

5.4 Draft Agenda RIPE NCC General Meeting 26 September 2012

5.5 Presentations, Board Activities

6. External Relations (1615-1645)
6.1 ICANN / IANA
6.2 NRO / RIRs
6.3 ITU
6.4 RIPE
6.5 IETF

7. AOB (1645-1700)

Nigel Titley, RIPE NCC Chairman, opened the meeting at 13:15.

1. Agenda / Comments

1.1 Apologies, New Agenda Points

No apologies were received from Board members.

Nigel asked the Board members if they had any additional agenda items to add. No new agenda items were brought forward.

1.2 Approval of Previous Minutes, EB#84

No comment was brought forward on the previous minutes; the Board approved the minutes of the Executive Board Meeting EB#84.

1.3 Date of Next Meetings

RIPE-65 Amsterdam, informal meetings: 24 +26 Sep, 1230-1330.
29 November 2012, Amsterdam, 1300-1800

2. Actions Remaining Outstanding, not covered by agenda

a) completed

EB247 14/06/2012 AP
The Board asked Axel to distribute the "Transfer of Resources and Name Changes" to the RIPE Address Policy and Services WG mailing list for comment.
Status 02/08/2012: DONE

EB248 14/06/2012 JdR
Jochem was asked to investigate if email notification to the End User contact email address provided by the End User would be seen as official notification or whether the law required notification by registered post.
Status 02/08/2012: DONE -- RIPE NCC legal confirmed that email notification was acceptable.

EB249 14/06/2012 JdR
The Board asked Jochem to update the End User template contract so that it requires the End User to provide a contact email address for notification.
Status 02/08/2012: DONE/

EB251 14/06/2012 AP
The Board asked Axel to prepare a statement regarding member liability for the Board to approve and Nigel to disseminate to the RIPE NCC membership list.
Status 02/08/2012: DONE//

EB254 14/06/2012 AP
The Board asked Axel to send the Charging Scheme proposal to the RIPE NCC members for comment after Board approval by the first week of July 2012
Status 02/08/2012: DONE

EB255 14/06/2012 AP
The Board asked Axel to investigate and report why IPv6 allocation changes for LIRs moving from a /31 to /29 would only be implemented after a period of two months. Once identified, they asked Axel to communicate the reason to the RIPE community.
Status 02/08/2012: DONE -- In order to process the requests the RIPE NCC had to adapt internal programs and infrastructure, this was communicated to the APWG on 9 July 2012.

EB256 14/06/2012 AP
The Board asked Axel to announce the updated corporate governance section of the website to the RIPE NCC membership list.
Status 02/08/2012: DONE

b) in progress

EB236 08/12/2011 AP
The Board has asked Axel to reinstate/redevelop the stand-alone version of the RIPE NCC ASused tool.
Status 8/03/2012: Ongoing
Status 14/06/2012: Ongoing, the first version of the tool will be delivered in July 2012.
Status 02/08/2012: To reconfirm with the members the need for a stand alone tool, in view ofimplentation of the API.
IN PROGRESS

EB246 08/03/2012 AP
RIPE NCC will hand over the secretariat support for the financial accounts of MENOG by July 2012. The RIPE NCC will coordinate this with the MENOG Chairman.
Status 14/06/2012: Ongoing, expected to meet the target deadline.
Status 02/08/2012: The RIPE NCC is awaiting the MENOG Chairman's signature.
IN PROGRESS

3. Report from the RIPE NCC

EB235 08/12/2011 RM & CK
Remco and Christian agreed to closely cooperate with Daniel to prepare future project plans for RIPE ATLAS.
Status 8/03/2012: ONGOING, a meeting has been held. Deliverables are expected.
Status 14/06/2012: ONGOING, Remco and Christian will review the information provided by the RIPE NCC and suggest a way of moving forward.
Status 02/08/2012: ONGOING

In addition to the monthly board report Axel reported from his retreat with Paul Wilson. There is agreement to formulate an MoU to strengthen cooperation between APNIC and the RIPE NCC. A number of concrete projects will be proposed.

Axel provided a short update on the ongoing case involving the police order. He reported that the RIPE NCC lawyers have been instructed to move forward with the court proceedings as planned.

Jochem gave a short update on QII financials.

3.1 Legal

3.1.1 Multiple Memberships

EB250 14/06/2012 AP
The Board asked Axel to investigate how many LIRs under one legal entity have multiple LIRs registered at the RIPE NCC. The Board asked for this to be reported in time for the upcoming Board meeting on 2 August and included in the agenda for the upcoming RIPE NCC General Meeting
Status 02/08/2012: DONE

After review of the number of affected members, options for action were discussed. The board agreed on option 2 (option 2 allows for multiple LIRs per member) to minimise operational impact on members.

Action: EB257 02/08/2012 Axel
Multiple Memberships: To work out details, specifically legal requirements, and to prepare supporting documents for the GM.

4. Strategy and Communications towards legacy resource holders

Bernard Tuy has requested a speaking slot at the GM, which was granted.

Action: EB258 02/08/2012 Axel
Axel to add General Meeting agenda topic "Presentation on legacy resources in the RIPE region."

5. General Meeting preparations

5.1 RIPE NCC Voting Procedures

The Board unanimously agreed to allow attendance and electronic participation in deliberation and to include electronic voting on all resolutions in the upcoming General Meeting in September 2012. These resolutions also cover electronic voting by proxies.

The Board unanimously agreed to allow Members in physical attendance at the General Meeting in September 2012 to cast their votes through electronic means.

Further the Board resolved to do this "in perpetuity unless cancelled" if legal under Dutch law.

Action: EB259 02/08/2012 Axel
To check legality of perpetual board resolution to allow e-voting on all GM resolutions.

5.2 Draft RIPE NCC Activity Plan and Budget 2013

All board members welcomed the new document format and appreciated the larger level of detail provided. The board discussed some details of presentation and asked Axel to revise the document accordingly.

Action: EB260 02/08/2012 Axel
To revise Draft RIPE NCC Activity Plan and Budget 2013 according to board specification.

5.3 Draft RIPE NCC Charging Scheme 2013

The board reviewed the discussion of the Charging Scheme proposal that took place over the recent weeks on the members-discuss mailing list as well as comments received personally. They discussed the various Charging Scheme scenarios as presented and possible improvements.

The board asked Axel to further work on the document to offer three options:

1) "One LIR / one fee," 2) the presented "model one" with self classification as of 2014, and 3) based on the current model including the Charging Scheme Task Force recommendations on AS, PI.

The revised document should be circulated on the members-discuss mailing list as soon as possible.

Action: EB261 02/08/2012 Axel
To revise the Draft Charging Scheme 2013 to offer three options: 1) "One LIR / one fee," 2) the presented "model one" with self classification as of 2014, and 3) based on the current model including the Charging Scheme Task Force recommendations on AS, PI.

Action: EB262 02/08/2012 Axel
To circulate the reviewed Draft Charging Scheme 2013 document on the members-discuss mailing list as soon as possible.

Action: EB263 02/08/20 Axel
To clarify the needed resolution text for the GM to adopt a Charging Scheme from a set of options.

5.3.1 Timeline Charging Scheme

The board discussed the proposed Charging Scheme timeline, with a change to allow self-classification for the following calendar year (if applicable) until four weeks before the General Meeting.

Action: EB264 02/08/2112 Axel
To revise the Charging Scheme Timeline document to allow self-classification for the following calendar year (if applicable) until four weeks before the General Meeting.

5.3.2 Proposal of New Charging Scheme

5.3.3 Communication of Charging Scheme

Covered under 5.3

5.4 Draft Agenda RIPE NCC General Meeting 26 September 2012

The board agreed with the proposed agenda, allowing for adjustment regarding the Charging Scheme adoption. The Board also agreed to the addition of a presentation on legacy resources.

5.5 Presentations, Board Activities

Action: EB265 02/08/2012 Axel
To prepare draft GM presentations.

6. External Relations

6.1 ICANN / IANA
Dmitry provided an update from the recent Prague ICANN meeting and related matters.

6.2 NRO / RIRs
Axel reported routine operations, focus on preparations for IGF, as well as certification developments.

6.3 ITU
Axel and Dmitry noted that preparations for WCIT are important and they are awaiting recommendations from Paul Rendek.

6.4 RIPE
Rob noted that registration for the next RIPE meeting is open and that further preparations are running according to schedule.

6.5 IETF

Axel noted that a report from the current IETF will be provided shortly.

7. AOB

No other business was brought forward.

The Chairman closed the meeting at 17:40.

Outstanding Action Items:

EB235 08/12/2011 RM & CK
Remco and Christian agreed to closely cooperate with Daniel to prepare future project plans for RIPE ATLAS.
Status 8/03/2012: ONGOING, a meeting has been held. Deliverables are expected.
Status 14/06/2012: ONGOING, Remco and Christian will review the information provided by the RIPE NCC and suggest a way of moving forward.
Status 02/08/2012: ONGOING

EB236 08/12/2011 AP
The Board has asked Axel to reinstate/redevelop the stand-alone version of the RIPE NCC ASused tool.
Status 8/03/2012: Ongoing
Status 14/06/2012: Ongoing, the first version of the tool will be delivered in July 2012.
Status 02/08/2012: To reconfirm with the members the need for a stand alone tool, in view ofimplentation of the API.
IN PROGRESS

EB246 08/03/2012 AP
RIPE NCC will hand over the secretariat support for the financial accounts of MENOG by July 2012. The RIPE NCC will coordinate this with the MENOG Chairman.
Status 14/06/2012: Ongoing, expected to meet the target deadline.
Status 02/08/2012: The RIPE NCC is awaiting the MENOG Chairman's signature.
IN PROGRESS

New Action Items:

EB257 02/08/2012 Axel
Multiple Memberships: To work out details, specifically legal requirements, and to prepare supporting documents for the GM.

EB258 02/08/2012 Axel
General Meeting September: Axel to add agenda topic "Presentation on legacy resources in the RIPE region."

EB259 02/08/2012 Axel
To check legality of perpetual board resolution to allow e-voting on all GM resolutions.

EB260 02/08/2012 Axel
To revise Draft RIPE NCC Activity Plan and Budget 2013 according to board specification.

EB261 02/08/2012 Axel
To revise the Draft Charging Scheme 2013 to offer three options: 1) "One LIR / one fee," 2) the presented "model one" with self classification as of 2014, and 3) based on the current model including the Charging Scheme Task Force recommendations on AS, PI.

EB262 02/08/2012 Axel
To circulate the reviewed Draft Charging Scheme 2013 document on the members-discuss mailing list as soon as possible.

EB263 02/08/20 Axel
To clarify the needed resolution text for the GM to adopt a Charging Scheme from a set of options.

EB264 02/08/2112 Axel
To revise the Charging Scheme Timeline document to allow self-classification for the following calendar year (if applicable) until four weeks before the General Meeting.

EB265 02/08/2012 Axel
To prepare draft GM presentations.