Minutes 82nd Executive Board Meeting

Minutes 82nd RIPE NCC Executive Board Meeting, 8 March 2012, 1300-1700, RIPE NCC Offices Amsterdam

Author: Paul Rendek

Attendees:

Fahad AlShirawi, Member
Dmitry Burkov, ICANN Liaison
Christian Kaufmann, Secretary
Nigel Titley, Chairman
Remco Van Mook, Treasurer
János Zsakó, Adviser
Sabine Mader, Assistant to the Managing Director, RIPE NCC
Axel Pawlik, Managing Director, RIPE NCC
Paul Rendek, Head of External Relations, RIPE NCC
Jochem de Ruig, Chief Financial Officer, RIPE NCC

Agenda

0. Lunch (1200-1300)

1. Agenda / Comments (1300-1315)

1.1 Apologies, New Agenda Points

1.2 Approval of Previous Minutes, EB#80 and EB#81

1.3 Date of Next Meetings

• 16 & 18 April during RIPE-64, Ljubljana, informal meetings
• 14 June 2012, RIPE NCC offices, Amsterdam
• September 2012, date TBD, RIPE NCC offices, Amsterdam
• 24 & 26 September 2012, during RIPE-65, Amsterdam
• December 2012, TBD

1.4 Conference Attendance by Executive Board until Dec 2012 (1315-1320)

EB234 08/12/2011 EB
The Board agreed to send Sabine their provisional list of event attendance by the end of December 2011.

2. Remaining Outstanding Actions, not covered by agenda (1320-1330)

EB201 14/12/2010 AP
Status 8/12/2011: Ongoing. The Board asked Axel to draft a summary of proposals that will be sent to ENOG mailing list asking for suggestions, and if no success then this item will be closed.

EB235 08/12/2011 RM & CK
Remco and Christian agreed to closely cooperate with Daniel to prepare future project plans for RIPE ATLAS

EB236 08/12/2011 AP
The Board has asked Axel to reinstate/redevelop the stand-alone version of the RIPE NCC ASused tool.

EB238 08/12/2011 RM & JZ
The Board asked Remco, Janos and Jochem to go over the Treasury Statutes and prepare a proposal for Board review.

EB240 08/12/2011 AP
The Board asked Axel to publish the IPv4 run out procedures and SLA documents to the RIPE NCC membership.

3. Report from the RIPE NCC (1330-1400)

3.1 Police order Update

EB237 08/12/2011 AP
(Police order) The Board asked Axel to produce a progress report for the membership to include what has been carried out to date. Nigel will publish the update to the RIPE NCC membership list.

3.2 Charging Scheme Taskforce

EB241 12/01/2012 AP
The Board asked Axel to draft a charter for the RIPE NCC Charging Scheme Task Force.

Nigel asked the Board to comment on the charter by 20 January 2012.

3.3 Update from Sen. Man. Retreat 14-15 Feb 2012

4. Approval of Annual and Financial Reports (1400-1500)

4.1 Review Auditors' Management Letter 2011

4.2 Draft RIPE NCC Financial Report 2011

4.3 Draft RIPE NCC Annual Report 2011

5. External Relations (1500-1545)

5.1 ICANN / IANA

EB239 08/12/2011 AP
The Board asked Axel to follow the changes being proposed to the IANA contract up to December 2011 and report this to the Board.

5.2 NRO / RIRs

5.3 ITU

5.4 RIPE

5.5 IETF

6. Preparation General Meeting April 2012 (1545-1645)

6.1 Draft Agenda & Draft Resolutions

6.2 Candidates

7. AOB (1645-1700)

Nigel Titley, RIPE NCC Chairman, opened the meeting at 13:00

1. Agenda / Comments

1.1 Apologies, New Agenda Points

No apologies were received from Board members. The Board was very pleased to see Fahad join the meeting in person.

Axel reported that Rob would not be joining the meeting due to illness.

Nigel asked the Board members if they had any additional agenda items to add. No new agenda items were brought forward.

1.2 Approval of Previous Minutes, EB#80 and EB#81

No comment was brought forward on the previous minutes; the Board approved the minutes of Executive Board Meetings EB#80 and EB#81.

1.3 Date of Next Meetings

• 16 & 18 April during RIPE-64, Ljubljana, informal meetings
• 14 June 2012, RIPE NCC offices, Amsterdam
• 2 August 2012, RIPE NCC offices, Amsterdam
• 24 & 26 September 2012, during RIPE-65, Amsterdam
• December 2012, TBD

1.4 Conference Attendance by Executive Board until Dec 2012

EB234 08/12/2011 EB
The Board agreed to send Sabine their provisional list of event attendance by the end of December 2011.
Status 8/03/2012: DONE

ACTION: The Board members agreed to finalise their entries in the conference list by the end of March and submit them to Sabine.

2. Remaining Outstanding Actions, not covered by agenda

EB201 14/12/2010 AP
Status 8/12/2011: Ongoing. The Board asked Axel to draft a summary of proposals that will be sent to ENOG mailing list asking for suggestions, and if no success then this item will be closed.
Status 8/03/2012: DONE

EB235 08/12/2011 RM & CK
Remco and Christian agreed to closely cooperate with Daniel to prepare future project plans for RIPE ATLAS.
Status 8/03/2012: Ongoing, a meeting has been held. Deliverables are expected.

EB236 08/12/2011 AP
The Board has asked Axel to reinstate/redevelop the stand-alone version of the RIPE NCC ASused tool.
Status 8/03/2012: Ongoing

EB238 08/12/2011 RM & JZ
The Board asked Remco, Janos and Jochem to go over the Treasury Statutes and prepare a proposal for Board review.
Status 8/03/2012: DONE

EB240 08/12/2011 AP
The Board asked Axel to publish the IPv4 run out procedures and SLA documents to the RIPE NCC membership.
Status 8/03/2012: Ongoing, Axel published a draft to the Board, final version expected by the end of March 2012.

3. Report from the RIPE NCC

In addition to the report published to the Board, Axel brought forward a draft proposal for returning Legacy Space to the IANA. He asked the Board to review the proposal. The Board discussed and revised the resolution. The Board unanimously approved the following resolution:

Resolution:

WHEREAS the RIPE NCC receives back legacy address space from its service region; and

WHEREAS GPP-IPv4-2011: Global Policy for Post Exhaustion IPv4 Allocation Mechanisms by the IANA after reaching consensus in all RIR regions has been adopted by the ASO Address Council according to the Global Policy Development Process described in the ICANN ASO MoU and is expected to come before the ICANN Board for ratification soon;

CONSIDERING the status of IPv4 address space depletion in the various RIR regions; and

CONSIDERING the good of the global Internet;

THEREFORE the RIPE NCC Executive Board resolves to instruct RIPE NCC staff to return such legacy address space to IANA, to mark it in the registry and to prepare public announcements accordingly.

ACTION: The Board asked Axel to prepare an update announcement regarding the way forward with regards to returned legacy space for publication on the RIPE NCC website and distribution to the RIPE list.

3.1 Police order Update

Axel provided a short update on the on going case involving the police order. He reported that the RIPE NCC lawyers have been instructed to move forward with the court proceedings as planned.

EB237 08/12/2011 AP
(Police order) The Board asked Axel to produce a progress report for the membership to include what has been carried out to date. Nigel will publish the update to the RIPE NCC membership list.
Status 8/03/2012: DONE

ACTION: The Board asked Axel to draft another update about the police order by 14 March 2012 for Nigel to send along to the membership.

3.2 Charging Scheme Taskforce

Dmitry provided a short update on the tele-conference meeting held by the RIPE NCC Charging Scheme Task Force. He was pleased to report that the group had reached a common understanding on the task at hand. He explained that in the next meeting the group would discuss the principles of the charging scheme. The Board thanked Dmitry for his update and were happy to see the progress in the task force.

EB241 12/01/2012 AP
The Board asked Axel to draft a charter for the RIPE NCC Charging Scheme Task Force. Nigel asked the Board to comment on the charter by 20 January 2012.
Status 8/03/2012: DONE

3.3 Update from Sen. Man. Retreat 14-15 Feb 2012

Axel provided an update on the outcome of the Sen. Man. Retreat. He gave an overview on the main strategic goals that were developed for 2012. The Board was pleased with the report but asked for a written summary from the retreat.

ACTION: The Board asked Axel to produce a draft report from the Sen. Man. retreat to be circulated on the Board list by 26 March 2012.

4. Approval of Annual and Financial Reports

Jochem presented the Financial Report to the Board. The Board discussed the increase in cost per member from 2008 -- 2011.

ACTION: The Board asked Axel to produce a report that outlines the increase in expenses including the break down of costs and resources that have increased from 2008-2011.

Fahad raised the question of whether the RIPE NCC was still providing secretariat services for the financial accounts of MENOG. It was mentioned that the RIPE NCC continued this support on the request of the MENOG Chairmain. After discussion the Board agreed to hand over the financial accounts to MENOG by July 2012.

ACTION: RIPE NCC will hand over the secretariat support for the financial accounts of MENOG by July 2012. The RIPE NCC will coordinate this with the MENOG Chairman.

4.1 Review Auditors' Management Letter 2011

Jochem presented the Auditors' letter. The Board discussed the letter and was pleased with the results.

4.2 Draft RIPE NCC Financial Report 2011

After discussion about the financial report, the Board asked Jochem and Remco to work together to provide the Board with a final draft of the Financial Report to be completed and sent to the Board by 15 March in order to be submitted to the members by 21 March.

4.3 Draft RIPE NCC Annual Report 2011

The Board discussed the RIPE NCC Annual Report draft document. The final version of the Annual Report text will be distributed to the Board by 15 March. It is intended that the Board will sign-off on the Annual Report in time to publish it to the membership on 21 March 2012.

5. External Relations

5.1 ICANN / IANA

Axel provided a short report on IANA and ICANN activities. He mentioned that the RIRs work closely with the ASO AC to provide updates to the ICANN community. He reported that the ASO Address Council had just met and adopted the Global Policy for IPv4 Allocation from IANA. It is expected that the policy will be submitted to the ICANN Board for ratification according to the Global Policy Development Process.

He also mentioned that the RIRs make themselves available to the ICANN GAC for any consultations on RIR activities.

Dmitry mentioned that ICANN is concerned about attacks on the Root-Servers. He reported that ICANN is putting resources into increasing the presence of L-roots to ensure the stability of the root-server operated by ICANN.

EB239 08/12/2011 AP
The Board asked Axel to follow the changes being proposed to the IANA contract up to December 2011 and report this to the Board.

Status 8/03/2012: DONE

5.2 NRO / RIRs

Axel stated that global coordination takes place as a matter of routine, primarily on External Relations / Communications as well as joint engineering matters.

No further questions were brought forward.

5.3 ITU

Axel informed the Board that the RIPE NCC has reached out to the ITU to cooperate in governance issues. He said that the RIRs have put forward resources to follow the ITU meetings relevant to RIR business.

He concluded that the RIRs have approached the ITU in order to cooperate in workshops at IGF meetings but their focus was on other Internet governance issues, and not Critical Internet Resources.

5.4 RIPE

In Rob Blokzijl's absence, Axel provided an update on the progress of RIPE meeting organisation. He mentioned that the RIPE Meeting in Ljubljana was on schedule and that the cooperation with the local hosts has been excellent. He reported that the fall meeting in 2012 would be held in Amsterdam, as there was not a suitable hotel venue large enough to host the RIPE Meeting format in Kiev.

5.5 IETF

No update was provided.

6. Preparation General Meeting April 2012

Nigel went over the list of preparations needed for the General Meeting in April 2012.

Remco added that a report from the Charging Scheme Task Force would be delivered at the General Meeting. After discussion it was agreed that this report would be delivered prior to the Executive Board update.

No further topics were raised.

6.1 Draft Agenda & Draft Resolutions

The Board approved the draft agenda and resolutions for the General Meeting.

The Board discussed voting at the upcoming General Meeting. The Board agreed to extend the voting period to allow for other time zones remote voting.

6.2 Candidates

Dmitry Burkov and Dmitry Kohmanyuk have been brought forward as candidates for the available seat on the Board. Both candidates have secured the required support to validate their candidacy.

Nigel stated that there is a sufficient amount of candidates to fill the open Board seat.

7. AOB

Christian brought forward some concerns he has on RPKI. He asked what the RIPE NCC was doing about the concerns brought forward in the RIPE community?

Axel replied that the tools implemented so far address most of the concerns. The validator tool for instance allows the depending party to remain fully in control of their operations with RPKI, for instance through whitelisting and similar concepts.

Axel agrees that we now need to prepare communications that articulate this on a non-engineering level, and said that he will work with his team on this before the next RIPE Meeting.

No other points of business were brought forward.

The Chairman closed the meeting at 16:45

Outstanding Action Items:

EB235 08/12/2011 RM & CK
Remco and Christian agreed to closely cooperate with Daniel to prepare future project plans for RIPE ATLAS.
Status 8/03/2012: Ongoing, a meeting has been held. Deliverables are expected.

EB236 08/12/2011 AP
The Board has asked Axel to reinstate/redevelop the stand-alone version of the RIPE NCC ASused tool.
Status 8/03/2012: Ongoing

EB240 08/12/2011 AP
The Board asked Axel to publish the IPv4 run out procedures and SLA documents to the RIPE NCC membership.
Status 8/03/2012: Ongoing, Axel published a draft to the Board, final version expected by the end of March 2012.

New Action Items:

EB241 08/03/2012 AP
The Board members agreed to finalise their entries in the conference list by the end of March and submit them to Sabine.

EB242 08/03/2012 AP
The Board asked Axel to prepare an update announcement regarding the way forward with regards to returned legacy space for publication on the RIPE NCC website and distribution to the RIPE list.

EB243 08/03/2012 AP
The Board asked Axel to draft another update about the police order by 14 March 2012 for Nigel to send along to the membership.

EB244 08/03/2012 AP
The Board asked Axel to produce a draft report from the Sen. Man. retreat to be circulated on the Board list by 26 March 2012.

EB245 08/03/2012 AP
The Board asked Axel to produce a report that outlines the increase in expenses including the break down of costs and resources that have increased from 2008-2011.

EB246 08/03/2012 AP
RIPE NCC will hand over the secretariat support for the financial accounts of MENOG by July 2012. The RIPE NCC will coordinate this with the MENOG Chairman.