Minutes 78th Executive Board Meeting

(Teleconference), 23 September 2011, 1400,
Author: Paul Rendek
Date: 2011/09/23
Document:
Revision No.: 1.0
Status: Final
Maintainer: Sabine Mader
Access: Private


Attendees:
Fahad AlShirawi, Member
Dmitry Burkov, ICANN Liaison
Christian Kaufmann, Secretary
Nigel Titley, Chairman
Remco Van Mook, Treasurer
János Zsakó, Adviser

Sabine Mader, Assistant to the Managing Director, RIPE NCC
Axel Pawlik, Managing Director, RIPE NCC
Paul Rendek, Head of External Relations and Communications, RIPE NCC
Jochem de Ruig, Chief Financial Officer, RIPE NCC

Agenda

1. Welcome, Apologies, Agenda

2. Charging Scheme Model

2.1. Discussion of "Sliding Scale" model

2.2. Further action, announcement

3. Other General Meeting Documents

3.1. Certification Resolutions

3.2. GM Agenda

3.3. Proposed changes to the Standard Service Agreement and the Terms and Conditions

3.4. Proposed Changes to the Articles of Association

3.5. Certification Revisions for Activity Plan 2012

4. Listing Service Terms & Conditions

5. Arbiter Issue

Nigel Titley, RIPE NCC Chairman, opened the meeting at 14:15

1. Welcome, Apologies, Agenda

Axel welcomed all the Board members to the teleconference and
confirmed that all Board members were present on the call.

Nigel asked if there were any additions to the proposed agenda. No
additional items were raised.

2. Charging Scheme Model

After discussion the Board concluded that the model they had agreed
to propose in the Executive Board Meeting #77 is likely to lead to a
different, less favourable tax assessment. After discussion the
Board unanimously agreed to abandon the continuous model option and
propose another charging model.

The Board agreed to use a model with 10 categories with a separate
PI charge. The Board agreed to propose this as the model to bring
forward to the members at the GM Meeting in November.

It was decided to announce to the membership that a continuous
charging model was investigated but that it would not be optimal for
the operations of the RIPE NCC.

ACTION: Axel will send the details at the beginning of next week to
the Board list.

ACTION: The Board asked Axel to draft a message for the membership list
explaining how they arrived at the charging model. It was agreed
that Nigel would circulate the mail to the members list.

2.1. Discussion of "Sliding Scale" model
The agenda item was covered in agenda item 2.

2.2. Further action, announcement
The agenda item was covered in agenda item 2.

3. Other General Meeting Documents

3.1. Certification Resolutions
The Board discussed resolutions circulated by Axel and the comment
submitted by Dmitry regarding certification. Axel agreed to merge
the comments in the Board resolution and send the revised resolution
to the Board.

ACTION: Axel agreed to circulate the revised certification
resolution to the Board for approval.

3.2. GM Agenda
Nigel opened this agenda point by stating that the upcoming GM
meeting would take place over a 24-hour period. The meeting will
contain a long voting period after which the results will be
announced and the meeting will be adjourned.


3.3. Proposed changes to the Standard Service Agreement and the
Terms and Conditions
No comment was made on the Standard Service Agreement document. All
Board members were pleased that their comments were incorporated in
the document.

No further points were raised.


3.4. Proposed Changes to the Articles of Association
Jochem started by thanking János for his comments on the Articles of
Association.

Christian raised a point on article 18.4. He suggested that the
voting should be called election round and not election process as
there is only one round of voting.

ACTION: Jochem will update the document with the changes brought
forward. Axel agreed to send the document to the Board for approval
early next week.


3.5. Certification Revisions for Activity Plan 2012
Axel noted that prior to the Board meeting, he circulated proposed
modifications to the RIPE NCC Activity Plan 2012 text. The Board was
satisfied with the revised text. Axel agreed to incorporate the
changes and circulate the document to the Board for approval.

ACTION: The Board asked Axel to incorporate final text changes to
the Activity Plan 2012 document and distribute it to the Board for
final approval.


4. Listing Service Terms & Conditions
The Board raised no comment on the terms and conditions.


5. Arbiter Issue
The Board agreed that no changes would be made to the Arbiter
Indemnification document. The Board asked Axel to contact David
Kessens with their decision.

ACTION: The Board asked Axel to contact David Kessens and
communicate that the Board has decided not to modify the Arbiter
Indemnification document.

The Chairman closed the meeting at 15:15

Outstanding Action Items

EB155 11/03/2009 AP
The Board asked Axel to produce a list of performance areas that
would be reported to the Board monthly and every quarter.
Status: 28/9/2010: In Progress. The Board asked Axel for the first
report on performance to be delivered end of Oct. 2010. Due date is
one month after every quarter.
Status: 14/12/2010: The Board asked Axel to submit a document with a
view of historical KPI's, going back 2 years.
Status: 08/03/2011: Ongoing. Axel was asked to submit a document for
the upcoming Board meeting.
Status: 14/06/2011: Ongoing. Axel provided a set of KPI's from
Registration Services (RS). The Board asked Axel to extend this
beyond RS and include status reporting related to SLAs and the time
distribution between the member, RS/CS and the robot.
Status: 13/09/2011: Ongoing. Axel provided the Board with an updated
document and requested comment from the Board. The Board asked Axel
to set targets for performance and provide an account of progress as
part of the report to the Board. The document will be delivered on 8
December 2011.


EB200 14/12/2010 AP
The Board suggested a few questionnaires that could be conducted
after members use various RIPE NCC services - after a member's
experience with RIPE NCC Customer Services / post Registration
services sign-up / post RIPE Meeting attendance.
Status: 08/03/2011: Ongoing
Status: 14/06/2011: Ongoing. Axel confirmed that this activity would
be underway by September 2011 due to other commitments.
Status: 13/09/2011: Ongoing. Post engagement surveys from
Registration Services and Customer Services activity is outstanding.
The Board requested an update for the 8 December Board meeting and
the delivery is expected early in Q1'2012.


EB201 14/12/2010 AP
For the Russian membership, the Board tasked the RIPE NCC to
investigate and when possible execute the option to open a bank
account in Russia to facilitate payments for Russian members.
Status: 08/03/2011: Ongoing.
Status: 14/06/2011: Ongoing. The Board asked the RIPE NCC to move
forward with opening a bank account locally in Russia.
Status: 13/09/2011: Ongoing. There are ongoing issues with payments
in Russia and the Ukraine. After discussion the Board agreed that
all potential liabilities for the RIPE NCC must be investigated. A
registered company outside of the Netherlands was not favoured. The
Board asked Axel to investigate the possibility of a local agent
that could collect membership fees.


EB206 08/03/2011 AP
The Board asked Axel to work with the other RIR CEOs to incorporate
the NRO.
Status: 14/06/2011: Ongoing
Status: 13/09/2011: Closed. The Board did state, however, that it is
in favour of incorporation of the NRO as and if needed.


EB215 13/09/2011 AP
The Board agreed to cooperate with Daniel to present future project
plans for the Atlas project.


EB216 13/09/2011 AP
The Board asked Axel to produce a proposal for lease cars for the
Senior Management based on discussions and feedback from the Board.


EB217 13/09/2011 AP
The Board asked Axel to investigate whether voting could take place
for a period of 24 hours after the General Meeting.


EB218 13/09/2011 AP
The Board asked Axel to revise the AoA based on the proposed changes
for the upcoming General Meeting. Deadline 20 Sept. 2011


EB219 13/09/2011 AP
The Board asked Axel to produce a revision of the Standard Service
Agreement including the changes presented for the upcoming General
Meeting. Deadline 20 Sept. 2011


EB220 13/09/2011 AP
The Board asked Axel to revise the RIPE NCC Activity Plan 2012 to
reflect the changes brought forward in the Board Meeting. The
document will be placed on the Board doc. repository and announced
to the Board for approval.


EB221 13/09/2011 AP
The Board asked Axel to draft a new model based on decisions agreed by
the Board to be sent to the RIPE NCC members' mailing list for
comment. The Board requested a draft of the intended mail for review.


EB222 13/09/2011 AP
The Board asked Axel to revise the draft agenda for the General
Meeting November 2012 for Board approval.

New Action Items

EB223 23/09/2011 AP
(Charging Scheme model): Axel will send the details at the beginning of next week to
the Board list.


EB224 23/09/2011 AP
(Charging Scheme model): The Board asked Axel to draft a message for the membership list

explaining how they arrived at the charging model. It was agreed
that Nigel would circulate the mail to the members list.


EB225 23/09/2011 AP
(General Meeting/Certification resolution): Axel agreed to circulate the revised certification

resolution to the Board for approval.


EB226 23/09/2011 AP
(Proposed changes to the Articles of Association): Jochem will update the document with the

changes brought forward. Axel agreed to send the document to the Board for approval early next

week.


EB227 23/09/2011 AP
(Certification Revisions for Activity Plan 2012): The Board asked Axel to incorporate final text

changes to the Activity Plan 2012 document and distribute it to the Board for final approval.


EB228 23/09/2011 AP
(Arbiter Indemnification document): The Board asked Axel to contact David Kessens and
communicate that the Board has decided not to modify the Arbiter Indemnification document.