Minutes 61st Executive Board Meeting

Author: Paul Rendek
Date: 2008/03/05

Revision No.: 1.2
Status: Final

Maintainer: Sabine Mader

Attendees:

Dmitry Burkov, ICANN Liaison
Kees Neggers, Chairman
Jim Reid, Member
Nigel Titley, Secretary
János Zsakó, Treasurer

Guest: Rob Blokzijl, RIPE Chairman

Sabine Mader, Assistant to the Managing Director, RIPE NCC
Axel Pawlik, Managing Director, RIPE NCC
Paul Rendek, Head of External Relations and Comms., RIPE NCC
Jochem de Ruig, Chief Financial Officer, RIPE NCC

AGENDA:

1. Agenda / Comments

1.1 Apologies, New Agenda Points

1.2 Approval of Previous Minutes, EB#60

1.3 Date of Next Meetings

(Proposed: 7 May 2008, at RIPE-56 in Berlin and 10-11 June 2008, Amsterdam)

2. Outstanding Actions

3. Report from the RIPE NCC

3.1 RIPE NCC Office Accommodation 2009, verbal update

3.2 Status Personnel Fund

4. Approval of Annual and Financial Report

5. External Relations

5.1 NRO

5.2 ICANN / IANA

5.3 RIPE

6. Status 2007-01 PI Policy & Contract with End Users

7. Preparation General Meeting

7.1 Agenda & Draft Resolutions

7.2 Candidates

8. Arbitration Nominees

9. AOB

Kees Neggers, RIPE NCC Chairman, opened the meeting at 13:00

1. Agenda / Comments

1.1 Apologies, New Agenda Points

No further issues were brought forward. No new agenda points.

1.2 Approval of Previous Minutes, EB#60

No comment, the minutes of Executive Board meeting #60 were approved.

1.3 Date of Next Meetings

- 7 May 2008, at RIPE-56, Berlin and 10-11 June 2008, Amsterdam

- 10-11 June 2008 – Board Retreat with RIPE NCC Management

and EB#63, lunch on 10 June at 12:00

- 2 September 2008 – EB#64 – RIPE NCC offices, lunch at 12:00

2. Outstanding Actions

The Board reviewed the outstanding action items.

3. Report from the RIPE NCC

Axel provided a short update to the RIPE NCC report that was published to the Executive Board prior to this meeting. He presented the scenario overview to the Board.

The Board reconfirmed that it wanted the future role of the RIPE NCC, as an organisation, to be studied. They requested that the RIPE NCC management look at high-level scenarios and outline potential changes to services in the coming years.

Kees mentioned that once scenarios are outlined there is a possibility that the RIPE NCC Board can foresee changes that may be needed to serve the membership. The Board suggested that he use external consultants to work with the RIPE NCC management.

Axel stated that he would keep the Board informed of the progress.

3.1 RIPE NCC Office Accommodation 2009, verbal update

The lease on office accommodation will expire in December 2009. Since we need to give one year's notice of termination or renegotiation, the RIPE NCC will be reviewing the situation and will be providing the Board with a proposal to decide the way forward.

3.2 Status Personnel Fund

Axel provided a status update on the Personnel Fund. Kees stated that as at 11 December 2007 the RIPE NCC had a new agreement with the Personnel Fund and funds were supposed to be transferred before February to the RIPE NCC account. A new arrangement will need to be made with the Personnel Fund as this date has passed. Kees asked Axel to inform both Boards of the status and way forward.

ACTION: The Board asked Axel to send a message to both the RIPE NCC and Personnel Fund Board about the status and the way forward with regard to fund transfers to the RIPE NCC account.

4. Approval of Annual and Financial Report

The Board briefly discussed the deposit accounts. Janos reported that the current deposit accounts at Rabobank will be transferred after Q1 to maximise interest return over this period.

The Board discussed the draft auditor's letter and provided comment on the Annual Financial Report. The Board approved the final version of the RIPE NCC Annual Report 2007 to be presented at the GM.

5. External Relations

5.1 NRO

Axel provided a brief report on the current activities of the NRO.

5.2 ICANN / IANA

Axel reported on the meeting between the RIRs and ICANN and informed the Board that the contribution from the RIRs to ICANN would remain the same for 2008.

Axel reported that Barbara Roseman had now taken up the position of IANA General Manager.

5.3 RIPE

Rob provided an update from RIPE including a status report on the two RIPE meetings scheduled for 2008.

6. Status 2007-01 PI Policy & Contract with End Users

Axel summarised the events that surrounded the policy proposal 2007-1. Kees asked what the new status was given that the policy was recently updated.

After review, the Board made a firm recommendation that the RIPE NCC should not enter into direct contracts with PI requestors. They suggested that requestors of this space become a member of RIPE NCC as is currently the case with all other parties requesting IP resources.

Janos asked what the consequences were for the ERX holders. It was agreed to remain with the status quo and should they wish to have a more formal relationship they could contact the RIPE NCC.

The Board suggested that they could not implement the last paragraph of the 2007-1 proposal and strongly recommended that it be removed. Axel noted that he would communicate this to the RIPE Chairman on behalf of the Board.

7. Preparation General Meeting

The Board discussed the preparations for the upcoming GM scheduled to take place in May 2008. They were pleased to see that the members were taking an interest in the elections for the 2 Board positions that will become vacant.

The Board agreed to review planned presentations online and at the scheduled meeting prior to the GM.

7.1 Agenda & Draft Resolutions

The Board agreed the draft GM agenda. The Board asked Axel to publish the draft agenda according to the RIPE NCC articles.

7.2 Candidates

Axel provided an update of the candidates that had been brought forward to date.

8. Arbitration Nominees

The Board accepted the list of arbiters.

9. AOB

No further agenda items were brought forward.

The meeting was brought to a close at 15:25.

--- end