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Minutes 31st Executive Board Meeting

Date: 16 December 2002
Time: 09:00-13:00
Location: at the offices of RIPE NCC, Amsterdam

Minutes: Sabine Mader (SAM)
Version: 2.0

Attendees:

Kees Neggers - Chair (KN)
Frode Greisen - ICANN Liaison (FG)
Janos Zsako - Treasurer (JZ)
Daniele Bovio - Secretary (DB)
Manfredo Miserocchi - Member (MM)
Axel Pawlik - Managing Director (AP)
Jochem de Ruig - CFO (JR) Agenda points 4-7

Guest: Rob Blokzijl (RB)

Apologies:
none

AGENDA:

Agenda/Comments
1.1 Apologies/New agenda points
1.2 Approval previous minutes
1.3 Division of tasks within the Board
1.4 Date of next meeting
Outstanding Actions
Report from the RIPE NCC
Update financial estimate FY 2002
Presentation scenarios for the RIPE NCC
RIPE Meeting profit & loss statement
Clearinghouse proposals
RIPE NCC change options for consideration during Q1 2003
Proposal of performance / efficiency indicators
ICANN
AOB
Action List

1. Agenda/Comments

1.1 No new agenda points

1.2 Minutes of the 30th EB meeting, held on 29 October 2002, were approved.

1.3 The Board formally adopted the division of the tasks as detailed in the attendee list above.

1.4 Next meeting will be held from 14:00-17:00 on Tue, 28 January 2002, at the conference venue during RIPE 44 in Amsterdam. The meeting after that will be held from 13:00-17:00 on Fri, 4 April 2002 at the offices of RIPE NCC in Amsterdam.

2. Outstanding Actions

Actions were discussed and marked as appropriate.
See attached action list.

3. Report from the RIPE NCC

Axel Pawlik referred to his e-mailed report which was discussed. Specific questions were asked concerning the back-up procedures. AP will provide answers offline. He also expects that the membership survey will be delivered in the course of this week.

4. Update financial estimate FY 2002

The Chief Financial Officer Jochem de Ruig gave an update on the current financial situation of the RIPE NCC and a projection to the end of the financial year 2002.

5. Presentation scenarios for the RIPE NCC

Three financial scenarios were presented by Jochem de Ruig and thoroughly discussed. The scenarios will be developed further with specific regard to statistical support concerning membership developments. Further consideration will be given to the continuing support for service portfolio and service levels. Alternatives to the current membership charging scheme will also be developed. A comparison with the other RIRs will be taken into account.

ACTION:

EB76 / 16/12/02 / AP

Further development of financial scenarios, possible membership developments including alternative membership classes

6. RIPE Meeting profit & loss statement

Jochem de Ruig presented a profit & loss statement for the last three RIPE Meetings. More detailed data will be reviewed and evaluated together with the Chairman of RIPE until week 2/2003.

The fees for the next RIPE Meeting have been raised by 20%.

7. Clearinghouse proposals

Jochem de Ruig presented a document from KPMG with an analysis of the clearinghouse procedure of the RIPE NCC.

The Board members will react on the KPMG document before Christmas via email.

ACTION:

EB77 / 16/12/02 / AP

To document revised clearinghouse procedure after negotiations with tax authorities

8. RIPE NCC change options for consideration during Q1 2003

Stemming from recent discussions on the lir-wg mailing list and other considerations, a list of change options was drawn up.

Among others:

General Meeting separate from or at RIPE Meeting
Electronic voting
Presentation of budgetary data in Activity Plan / Annual Report
Charging Model change

Concern was noted regarding budgetary data in Activity plan and Annual Report. The numbers should be broken down in the same way in the two reports making it easier to compare the Annual Report to the presentation of budget lines in the Activity Plan & Charging Scheme.

9. Proposal of performance / efficiency indicators

AP will provide a draft list of KPIs at the latest 10 days before the next board meeting. A number of suggestions were made by the board.

10. ICANN

Frode Greisen gave a report about various meetings around the ICANN Meeting in Amsterdam from 13-15 December 2002.

The RIRs met with representatives of the US Department of Commerce and the EU on Friday, 13 December. The objective of this meeting was to explore the relationship between the perspectives of these bodies on the address distribution function and the role of RIRs.

The RIRs also met with the ICANN Evolution and Reform Committee and continued with the discussion addressing matters outstanding from the meeting held at LACNIC III, Mexico City, in November 2002.

11. AOB

Daniele will work with Axel to improve the preparation of documentation in relation to the Board meetings.

ACTION:

EB78 / 16/12/02 / DB

To work with Axel to improve the preparation of documentation in relation to the Board Meetings

Axel was asked to provide further information about the ongoing process to return unallocated IPv4 address space ( 17 /8s ) to IANA.

ACTION:

EB79 / 16/12/02 / AP
To provide further information about the ongoing process to return unallocated IPv4 address space ( 17 /8s ) to IANA

ACTION LIST:

Outstanding Actions:

EB70 / 03/09/02 / JR,AP

To review income and cost of RIPE meetings
Deadline: 13 December 2002
ONGOING
Status 16/12/02: more detailed data required

EB74 / 29/20/02 / AP

Production of financial scenarios, possible membership
developments and resulting membership fees.
Deadline: mid November 2002
DONE
see new action EB76

EB75 / 29/10/02 / AP

Document describing procedures with regard to the clearinghouse
facility and resulting proposals for EB decisions
DONE
see new action EB77

New Actions: