Minutes 26th Executive Board Meeting

Date: 2 October 2001
Time: 17:30-19:35
Location: Prague Congress Center during RIPE 40, Czech Republic

Scribe: Sabine Mader (SAM)
Version: 2.1

Attendees:

Kees Neggers - Chair (KN)
Frode Greisen - ICANN Liaison (FG)
Nigel Titley - Member (NT)
Mike Norris - Secretary (MN)
Axel Pawlik - Managing Director RIPE NCC (AP)

Apologies:
Wim Vink (WV)

AGENDA

1. Agenda/Comments

1.1 Apologies/New Agenda Points
1.2 Approval of Previous Minutes
1.3 Date of next Meeting

2. Outstanding Actions

3. Report of the RIPE NCC

4. Presentation of financial results year-to-date 2001

5. KPI (Key Performance Indicators)

6. ICANN-RIR contract status

7. GM preparations

8. AOB

1. Agenda/Comments

1.1 Apologies from Wim Vink/ No new Agenda Points

1.2 Minutes of the 25th EB meeting, held on 16 August 2001 were commented and amended. The new draft version will be circulated prior to the next meeting.

1.3 Next meetings will be held on 22 January 2002 from 13:00-17:00 at the offices of the RIPE NCC (superceded by recent planning: 15 January 2002 at the conference venue during the RIPE 41 Meeting in Amsterdam, 12:00-16:00

and on 23 April 2002 at the offices of the RIPE NCC, Amsterdam

2. Outstanding Actions

Actions were discussed and marked as appropriate. See action list at the end of this document.

3. Report of the RIPE NCC

A report on RIPE NCC operations since the last Board meeting was given by Axel Pawlik.

The reclamation of address space and possible models to proceed was discussed in the context of presented address statistics.

Action:

EB62 02/10/01 ALL
Reminder on thinking about a strategy regarding reclamation of address space with the backing of the community only with reasonable justification. Results from further discussions to be included in the Activity Plan 2003.

4. Presentation of financial results year to date 2001

An update on the current financial situation of the RIPE NCC was given by Axel Pawlik.

5. KPI (Key Performance Indicators)

Axel Pawlik reported that it was not meaningful to use standard financial KPIs for a non-profit association. If the Board had any suggestions these would be very welcome.

The Board members suggested a number of administrative and operational indicators which was appreciated.

6. ICANN-RIR contract status

Frode Greisen stated that there was no reaction from ICANN up to now to email reminders on further action. He proposed that he would continue to push the issue.

7. GM preparations

Axel reported that 3 candidates for Board seats have been nominated formally up to now. Further information about the candidates is available on the RIPE NCC website.

The elections will be held following the model of the previous year.

8. AOB

NONE

New Action List:

EB62 02/10/01 ALL
Reminder on thinking about a strategy regarding reclamation of address space with the backing of the community only with reasonable justification. Results from further discussions to be included in the Activity Plan 2003.

Outstanding Actions:

EB49 06/02/01/AP
Key Performance Indicators (KPI) to be presented on a regular basis to the Board as part of the monthly report
IN PROGRESS

EB56 16/08/01 AP
Copy of ICT Report (Information Communications Technology Report) to be sent to the Chair and Treasurer for information.
DONE

EB57 16/08/01 AP
A meeting between Managing Director RIPE NCC, Chair and Treasurer with the auditors will be arranged.
DONE

EB58 16/08/01 FG
E-Mail reminder to ICANN CEO Stuart Lynn with request for timeframe.
DONE

EB 59 16/08/01 AP
Liabilities for the year 2000 including interests to be transferred to the Personnel Fund immediately.
DONE

EB60 16/08/01 AP
New draft version Activity Plan 2002 to be sent to the Board
DONE

EB61 16/08/01 AP
Status report on hostcount to be produced by RIPE NCC.

IN PROGRESS:
A full overview over the activity is available on the website. Further checks to verify that no irregularities have been encountered during the recent months are being conducted.