Date: 7 September 2000
Time: 09:30hrs
Location: RIPE NCC, Amsterdam

Minutes: Version: 1.0

Present:

Absent:

Wim Vink - Treasurer
Joao Luis Silva Damas - External Services Manager, RIPE NCC – (briefly during agenda point 3.)

09:30

1.1 Agenda/Comments

1.2 Approval of previous minutes - #18, 000317

1.3 Date of next meeting

2. Outstanding Actions

3. Report on Activities since March

4. Financial Update incl. progress report re mgmt letter

· Explanation of auditor's concern re REG

5. Decision on 1999 Surplus

6. ICANN and related issues

6.1 ISOC Membership

7. Membership Issues

7.1 Category “Enterprise”

7.2 Test Traffic

8. RIPE 174 (Arbitration)

9. Border lines between responsibilities of RIPE and RIPE NCC

10. Preparation of AGM

11. AOB

KN opened the meeting.

MINUTES

1.1 Agenda/Comments

The agenda is agreed upon, as listed above.

1.2 Approval of previous minutes - #18, 000317

The previous minutes are approved and signed by the chair.

1.3 Date of next meeting

The next meeting will be held in the morning prior to the AGM on 24^th October at the meeting hotel.

See action EB40 "AP - arrange with Rob Blokzijl for AGM".

Thereafter, on 6th February 2001 at the RIPE NCC offices.

2. Outstanding Actions

TC 39 - ‘Proposal on the integration of services into RIPE NCC framework'.

DONE – We have received legal advice that no RIPE membership is needed for participation in Test Traffic Services.

Full Board endorses the suggested plan. See action EB41 -

"AP - Check tax ramifications before embarking on Test Traffic Service" and action EB42 -

"AP - Check that members are protected from Lawsuits when TT service starts".

3. Report on Activities since March

Joao Louis Silvas Damas – Manager External Services, introduced to Executive Board.

Joao spoke about Registration Services, to bring all up to date on the current situation and several suggestions were given on ways to shorten queues in the short and long term.

Joao then left the meeting.

Infrastructure
AP reported on the complete overhaul of IT infrastructure and the renovation of new offices in Raadhuisstraat

ICANN
AP brought the EB up-to-date on the subject of ICANN.

He will attend a meeting at ICANN 13-16^th October.

GJW Government Relations Worldwide - Now called BSMG Worldwide
Axel informed the Board of progress with French officials met in Paris in August.

Contact and working with BSMG is mainly in Mirjam Kühne (External Relations)‘s portfolio.

IETF
The IETF have invited Mirjam Kühne to join the IPv6 Working Group directorate.

IAB
The IAB has asked The RIPE NCC to serve the root zone for e164.arpa.See action EB43 - "AP - Make background material (RFC) on IAB available to EB".

Board agreed that there would be no objection to the RIPE NCC giving this sort of service.

Staff
Axel informed the board extensively about staffing and management issues.

AP reported on closure of the salary study, from which a good number of tools for day to day work were derived.

The Work's Council (Ondernemingsraad) is being re-formed.

It was agreed that AP should provide the Board with monthly reports. See action EB44 - "AP - Issue monthly ‘updates' to EB on latest News".

4. Financial Update incl. progress report re mgmt. letter

The budget papers are thoroughly discussed.

The Board members proffer congratulations and thanks to Kees van Draanen (Financial Controller, RIPE NCC) for the good work done on the budget figures.

All very up-to-date.

Discussion ensued.

The budget as presented is unanimously accepted.

Explanation of auditor's concern re REG
AP explained the problem of the auditor's concern as expressed in their letter to the Board (read out by FG).

Discussion ensued.

See action EB45 - "AP - Ensure Software staff are working and progressing on a method of aligning REG and FIN databases. Inform EB on progress pre AGM 24/10".

5. Decision on 1999 Surplus

The board resolved to put the 1999 surplus into the Clearinghouse.

The AGM draft Agenda was discussed and finalised.

See action EB46 - "AP - Check AGM rules for order of discussions".

6. ICANN and related issues

Thorough discussion ensued.

Request for Statutes of the RIPE NCC and MoU to be in the paperwork for every EB Meeting.

ICANN agreement – draft RIR resolution
Various points in the draft disputed. Wording needs changing in places. All discussed and agreed upon. FG to produce new draft for presentation to ICANN.

MoU amendment
The ICANNproposed amendments to the MoU are agreeable to all.

6.1 ISOC Membership

Discussed the merits of becoming paying member of ISOC in support of ISOC standards activities.

KN will inform ISOC of the RIPE NCC's interest/decision.

General agreement that the RIPE NCC should become ‘platinum' member of ISOC.

See action EB47 - "KN - Inform ISOC of the RIPE NCC's intention of becoming platinum member".

7. Membership Issues

7.1 Category “Enterprise”

This agenda point was left for next EB meeting.

7.2 Test Traffic

Discussed earlier under item 2.

8. RIPE 174 (Arbitration)

The subject was thoroughly discussed.

See action EB48 - "AP - Contact RIPE WG chairs on their willingness to serve as arbiters".

9. Border-lines between responsibilities of RIPE and RIPE NCC

KN proposes postponing this item until a meeting can be arranged where Rob Blokzijl can attend.

Agreed that the whole affair is complicated and that the Board must keep looking at this problem.

10. Preparation of AGM

The AGM preparations are more or less complete.

The Activity Plan can and will be finished by email.

11. AOB

Chamber of Commerce.
The Board agreed to the necessity of Joao Luis Silva Damas being added to the list of signatories known at the KvK (Kamer van Koophandel i.e. Chamber of Commerce) to accommodate his buying power as a manager.

Nominations

MN enquired on RIPE NCC's obligation to nominate a candidate for the board elections

See action EB49 - "AP - Inform EB when there are less than two nominations for the empty board seat".

The meeting closed at this point

Action List