Minutes 17th Executive Board Meeting

Draft Minutes
Version: 1.2

Present:

Frode Greisen, (FG)
Kees Neggers, (KN)
Wim Vink, (WV)
Mike Norris (MN)
Nigel Titley (NT)
Axel Pawlik (AP)

KN chaired the meeting.
The agenda was agreed as follows:


1.1 Agenda/Comments
1.2 Approval of previous minutes - #15, 991019
1.3 Approval of previous minutes - #16, 991019
1.4 Date of next meeting

2. Outstanding Actions

3. Report on Activities since October
3.1 Structure and staff
3.2 External Representation
3.3 ICANN
3.4 Financial
3.5 Sundry

4. Membership Category "Supranational"

5. AOB



1.1 Agenda/Comments
The board members decided that they would comment on minutes within one
week (except in extraordinary situations) in order to allow for timely
publication of minutes.
1.2 Approval of previous minutes - #15, 991019
The minutes of the 15th Board Meeting were approved.

1.3 Approval of previous minutes - #16, 991019
The minutes of the 16th Board Meeting were approved.

2. Outstanding Actions
All the Outstanding Actions were either completed or deemed to be not
applicable to the Executive Board.

3. Report on Activities since October
3.1 Structure and staff
3.2 External Representation
3.3 ICANN
3.4 Financial
3.5 Sundry

AP gave an update on the activities since October. Following this, Kees van Draanen, Financial Controller joined the meeting and gave an update on the financial situation from October 1999 to the current date. The audited accounts are expected to be ready by the end of the first week of March, 2000.
All the outstanding issues raised by the Auditors last year have
been addressed.



4. Membership Category "Supranational"
Axel was asked to produce a paper on the raison d'etre for changing
and a recommendation on the "Supranational" Registries, with a note that this should be "supernational".


5. AOB
Signatory Issues were discussed.
A Formal Decision was reached to authorize Axel Pawlik to have power of attorney to sign for up to Two Hundred Thousand (200,000) Euros subject to the normal accounting safeguard that at least two people are involved in authorising and executing the payment. For decisions where authority to bind the Association has not been delegated the Statutes require that two Board members sign. RIPE NCC to prepare the documents for the Chamber of Commerce
and WV will sign them.



1.4 Date of next meeting
Next meeting will take place on 17th March, 2000 at 13 hours.

New Actions:
TC 36 21/12/1999 AP Board material to be submitted at least OPEN
two weeks before the next Board meeting

TC 37 21/12/1999 AP To produce a paper on the raison d'etre for
changing and a recommendation on the
"Supranational" Registries

TC 38 21/12/1999 WV WV to sign the documents for the Chamber of
Commmerce when ready. OPEN