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Call for Host

Are you interested in hosting the upcoming RIPE NCC Days in Chișinău, Moldova?

RIPE NCC Days are regional events designed for network engineers and technical staff to exchange knowledge, share experiences, and learn how they can receive support from the RIPE NCC in areas such as technical assistance, policy development, and training. The event is scheduled for 18-19 June 2025, and the RIPE NCC is seeking a local host to help organise and manage the event.

Benefits of Hosting RIPE NCC Days

As a host, your organisation will receive significant exposure and recognition, including:

  • Visibility: Your organisation will be mentioned during the opening and closing plenaries and throughout the event.
  • Welcome Speech: You will have the opportunity to deliver a brief welcome speech at the opening plenary (please note: no sales pitches).
  • Logo Exposure: Your logo will be prominently featured on the RIPE NCC Days website, in printed materials, on participant badges, intermission slides, and on roll-up banners at the venue.
  • Promotional Display: Set up a promotional roll-up banner in the coffee break area for both event days.

Host Responsibilities

As a local host, your organisation will play an essential role in ensuring the success of the event. Key responsibilities include:

  • Venue Assistance: Help find and secure a venue for approximately 150 participants.
  • Evening Social Events: Assist in securing a venue for evening social events.
  • Internet Connectivity: Provide reliable internet access at the venue (directly or via a sponsor).
  • Visa Invitation Letters: Issue visa invitation letters to attendees as required.
  • Printed Materials: Print meeting t-shirts and two roll-up banners (design and costs covered by the RIPE NCC).
  • Staffing: Provide three staff members to assist with the registration desk and other tasks during event set-up and the event itself.
  • Webcast and Photography: Arrange for webcast services and a photographer.
  • Local Promotion: Promote the event locally through press releases, mailing lists, and invitations to local officials.

Internet Connectivity Requirements

The event requires reliable and high-speed internet access:

  • Minimum bandwidth: 250 Mbps.
  • Reliable access for all attendees.
  • Separate line for webcast (if needed).
  • IPv6 capability is a plus.
  • Wi-Fi Coordination: Work with the hotel to disable their Wi-Fi in meeting areas to avoid interference.

Networking Dinner

Evening social events are an important part of RIPE NCC Days. Possible options include dinners, receptions, boat tours, or other informal networking activities.

How to Apply

Interested in hosting RIPE NCC Days? Please email your application to regional@ripe.net by 20 December 2024 with the following information:

  1. Organisation Name: Briefly explain why your organisation would like to host RIPE NCC Days.
  2. Venue Details: Provide information about the venue, including accessibility (e.g., airport, train connections).
  3. Local Requirements: Outline any local laws or policies that might affect the event.
  4. Internet Connectivity: Details of your internet connectivity arrangements.
  5. Venue Requirements Overview:
  • Plenary Room: at least 150 seats (theatre style). (18-19 June 2025)
  • Boardroom: 10 seats. (18-19 June 2025)
  • Coffee Break Area: Space for at least 150 people. (18-19 June 2025)
  • Restaurants: Seating for 150 for lunch. (18-19 June 2025)
  • Social Event Venues: Space for 100 people (18 June 2025).
  • Training Room: 30 seats (classroom style, 16-17 June 2025).

If you have any questions or need further information, please feel free to contact us. We look forward to your interest in hosting this important event!