[see-regional] Fwd: Fwd: Introductions and EARN Anniversary at RIPE 88

Apologies everyone for the spam, this was supposed to go to 
see at ripe.net, instead of see-regional at ripe.net.
Gergana

On 09/10/2023 11:13, Gergana Petrova wrote:
> Hi Mir, hi Niall,
> 
> I heard back from EARN and they do want to host their anniversary the 
> weekend before SEE 13. They need:
> - 30-60 hotel rooms
> - meeting room for Sat (20 Apr) afternoon + Sun (21 Apr) all day
> 
> What level of involvement do you want us to have?
> - just forward the contact person of the SEE hotel to EARN (so they do 
> everything themselves)
> - include EARN's requirements in our contract with the hotel, but 
> forward EARN the invoice for their part (so they pay, but we help with 
> the arrangements)
> - pay for the meeting room and/or catering as a gesture for them? (so we 
> make arrangements and pay)
> 
> Maybe we can have a discussion about this next week, since actually it 
> might turn out to be beneficial for us (easier to get a hotel) if we can 
> request from the hotel more bedrooms. I will invite Kajal to our call.
> 
> Speaking of this, unfortunately I can't make our call Wednesday next 
> week. Could Thursday (19 Oct) work? I see you are busy until 11:30. 
> Maybe we can schedule it 11:30 to 12:30? Niall, I don't have access to 
> your calendar. Please let me know.
> 
> In some other news, the Greek IGF will also host their event on Sat 20 Apr.
> 
> Cheers,
> Gergana
> 
> 
>> Begin forwarded message:
>>
>> *From: *"Daniele Bovio" <Bovio at aol.com>
>> *Subject: **RE: Introductions and EARN Anniversary at RIPE 88*
>> *Date: *6 October 2023 at 07:04:41 CEST
>> *To: *"'Gergana Petrova'" <meeting at ripe.net>
>> *Cc: *"'Mirjam Kuehne'" <mir at zu-hause.nl>, "'Hisham Ibrahim'" 
>> <hmi at ripe.net>, <niall.oreilly at ucd.ie>, "'Kajal Ince'" <kince at ripe.net>
>>
>> Hello Gergana,
>> Sorry for the delay in getting back to you, but I finally managed to 
>> talk to the people involved in helping organizing the event yesterday, 
>> so here are the (some) answers:
>>
>> Yes, we would like to host the EARN 40th year anniversary meeting in 
>> Athens before the RIPE NCC SEE 12 meeting, i.e. on Saturday 20 and 
>> Sunday 21 April 2024.
>>
>> We would appreciate if you could extend the hotel booking for us. At 
>> this time we guesstimate 30 to 60 participants. We would need a 
>> meeting room for Saturday afternoon, and Sunday all day, but no 
>> particular equipment except a projector/microphone/sound system for 
>> the presentations.
>> Concerning food we would need to organize a dinner for Saturday and 
>> Sunday night, a lunch for Sunday, and coffer breaks for Saturday 
>> afternoon, and Sunday morning and afternoon.
>>
>> I'll be happy to prepare a tutorial for the Monday morning SEE 12 
>> meeting.
>>
>> Do you know already where precisely is the venue in Athens? We shall 
>> start looking for sponsors for the food and it would help to know more 
>> details about the venue, thank you.
>>
>> Look forward to work with you on this event!
>>
>> Cheers!
>>
>> Daniele
>>
>>
>> -----Original Message-----
>> From: Gergana Petrova [mailto:meeting at ripe.net]
>> Sent: Sunday, September 17, 2023 5:50 PM
>> To: Daniele Bovio <Bovio at aol.com>
>> Cc: Mirjam Kuehne <mir at zu-hause.nl>; Hisham Ibrahim <hmi at ripe.net>; 
>> niall.oreilly at ucd.ie; Kajal Ince <kince at ripe.net>
>> Subject: Re: Introductions and EARN Anniversary at RIPE 88
>>
>> Hello Danielle,
>>
>> I would like to follow up on the conversation below about EARN's 
>> anniversary next year.
>>
>> Mirjam mentioned to me that you might be interested in holding it 
>> before or after the RIPE NCC SEE 12 meeting in Athens. The SEE 12 
>> meeting is currently scheduled to take place on 22-23 April 2024 
>> (Monday and Tuesday). We are looking to confirm the hotel in October.
>>
>> Please let me know if you are interested, and if yes, I'd appreciate 
>> if you share a few details with me, such as:
>> - What sort of venue requirements would you have for EARN's anniversary?
>> We can check with the hotels we are currently talking to, and put you 
>> in touch with the selected one
>> - What about the dates? there is a small chance that we could switch to
>> 23-24 April if that is more convenient (of course need to check if 
>> that's ok with the local host and the hotels). Please let me know if 
>> that makes a difference.
>> - Usually the SEE 12 meetings start with tutorials on the morning of 
>> the first day. Would you be interested in delivering one about the 
>> development of networks and networking?
>> - Anything else?
>>
>> I'm cc-ing my colleague Kajal who arranges the hotel contracts for the 
>> event, so she will also see your answer.
>>
>> Looking forward to hearing from you.
>>
>> Best regards,
>> Gergana
>>
>>
>> -- 
>> Gergana Petrova
>> Community Development Manager
>> RIPE NCC
>>
>>
>> On 03/03/2023 19:50, Hisham Ibrahim wrote:
>>> Hello Daniele,
>>> Thanks for reaching out with this and sharing this info.
>>> Interestingly enough we were also developing some concerns about the
>>> quality of the venues in Krakow, but have not made any concrete
>>> decisions yet.
>>> As for holding the EARN even adjacent to one of the RIPE / RIPE NCC
>>> meetings in 2024, we would be more than happy to facilitate that for 
>>> you.
>>> We have still not made the selection for the locations of the events you
>>> mentioned but we can share them with you once we do.
>>> Cheers
>>> Hisham
>>>
>>>> On 3 Mar 2023, at 7:57 PM, Daniele Bovio <Bovio at aol.com> wrote:
>>>>
>>>> Hello Alex,
>>>> Hope all is well with you ;-)
>>>> The small committee working on the EARN 2024 conference just had a
>>>> zoom call and we learned that RIPE88 will most probably be held in
>>>> Krakow. Unfortunately we have some consensus that this venue would not
>>>> be very appealing for many of the people we are trying to interest
>>>> into the event.
>>>> On the other hand everybody is very excited about the idea to hold the
>>>> conference shortly after (or before) a RIPE meeting, so I was charged
>>>> to ask you if we could consider to hold the EARN conference together
>>>> with another RIPE event in 2024, i.e. RIPE89 (Oct 7-11), or SEE12
>>>> (April 22-23).
>>>> Do you have already an idea about those meeting locations? Would it be
>>>> possible to have a joint conference in either events?
>>>> Thanks much in advance again for your help and support.
>>>> Cheers
>>>> Daniele
>>>> *From:*RIPE NCC Event Team [mailto:meeting at ripe.net]
>>>> *Sent:*Friday, January 13, 2023 8:53 AM
>>>> *To:*Daniele Bovio <Bovio at aol.com>
>>>> *Cc:*Hisham Ibrahim <hibrahim at ripe.net>; Mirjam Kuehne
>>>> <mir at zu-hause.nl>; Hisham Ibrahim <hmi at ripe.net>; Gergana Petrova
>>>> <gpetrova at ripe.net>; Rene Wilhelm <wilhelm at ripe.net>
>>>> *Subject:*Re: Introductions and EARN Anniversary at RIPE 88
>>>> Hi Daniele,
>>>> I hope you’re well and had a lovely Christmas and New Year!
>>>> A decision on the RIPE 88 location has not been made yet, but we will
>>>> do this before the end of the month. Once it’s confirmed we will let
>>>> you know straight away. In the meantime I’ve recapped what we
>>>> discussed the other week.
>>>>
>>>>  * RIPE 88 will run from 13 - 17 May 2024.
>>>>  * EARN Anniversary is expected start on Friday 17th May in the
>>>>    afternoon and end on Saturday 18th May in the (late) afternoon.
>>>>  * Expecting 50 - 60 attendees.
>>>>  * One meeting room is all that’s required for this, plus space for a
>>>>    coffee break area.
>>>>  * For the event you would require the RIPE meeting network and some
>>>>    staff from out tech team to keep it running and to take it down
>>>>    after the event has finished.
>>>>  * Would you also allow for remote participation/presentation at the
>>>>    event? As you mentioned these are retired networkers and could be
>>>>    irreplaceable should something prevent them from being able to
>>>>    attend in person, having the option to watch and/or present online
>>>>    could be good to consider.
>>>>  * We have an in-house built registration software, would you like to
>>>>    make use of this for your event’s registration?
>>>>
>>>> If you have any other questions please don’t hesitate to ask.
>>>> Best regards,
>>>> Alex
>>>
>>
> 
> 

-- 
Gergana Petrova
Community Development Manager
RIPE NCC