[see-regional] Fwd: Fwd: Introductions and EARN Anniversary at RIPE 88

Hi Mir, hi Niall,

I heard back from EARN and they do want to host their anniversary the 
weekend before SEE 13. They need:
- 30-60 hotel rooms
- meeting room for Sat (20 Apr) afternoon + Sun (21 Apr) all day

What level of involvement do you want us to have?
- just forward the contact person of the SEE hotel to EARN (so they do 
everything themselves)
- include EARN's requirements in our contract with the hotel, but 
forward EARN the invoice for their part (so they pay, but we help with 
the arrangements)
- pay for the meeting room and/or catering as a gesture for them? (so we 
make arrangements and pay)

Maybe we can have a discussion about this next week, since actually it 
might turn out to be beneficial for us (easier to get a hotel) if we can 
request from the hotel more bedrooms. I will invite Kajal to our call.

Speaking of this, unfortunately I can't make our call Wednesday next 
week. Could Thursday (19 Oct) work? I see you are busy until 11:30. 
Maybe we can schedule it 11:30 to 12:30? Niall, I don't have access to 
your calendar. Please let me know.

In some other news, the Greek IGF will also host their event on Sat 20 Apr.

Cheers,
Gergana


> Begin forwarded message:
>
> *From: *"Daniele Bovio" <Bovio at aol.com>
> *Subject: **RE: Introductions and EARN Anniversary at RIPE 88*
> *Date: *6 October 2023 at 07:04:41 CEST
> *To: *"'Gergana Petrova'" <meeting at ripe.net>
> *Cc: *"'Mirjam Kuehne'" <mir at zu-hause.nl>, "'Hisham Ibrahim'" 
> <hmi at ripe.net>, <niall.oreilly at ucd.ie>, "'Kajal Ince'" <kince at ripe.net>
>
> Hello Gergana,
> Sorry for the delay in getting back to you, but I finally managed to 
> talk to the people involved in helping organizing the event yesterday, 
> so here are the (some) answers:
>
> Yes, we would like to host the EARN 40th year anniversary meeting in 
> Athens before the RIPE NCC SEE 12 meeting, i.e. on Saturday 20 and 
> Sunday 21 April 2024.
>
> We would appreciate if you could extend the hotel booking for us. At 
> this time we guesstimate 30 to 60 participants. We would need a 
> meeting room for Saturday afternoon, and Sunday all day, but no 
> particular equipment except a projector/microphone/sound system for 
> the presentations.
> Concerning food we would need to organize a dinner for Saturday and 
> Sunday night, a lunch for Sunday, and coffer breaks for Saturday 
> afternoon, and Sunday morning and afternoon.
>
> I'll be happy to prepare a tutorial for the Monday morning SEE 12 meeting.
>
> Do you know already where precisely is the venue in Athens? We shall 
> start looking for sponsors for the food and it would help to know more 
> details about the venue, thank you.
>
> Look forward to work with you on this event!
>
> Cheers!
>
> Daniele
>
>
> -----Original Message-----
> From: Gergana Petrova [mailto:meeting at ripe.net]
> Sent: Sunday, September 17, 2023 5:50 PM
> To: Daniele Bovio <Bovio at aol.com>
> Cc: Mirjam Kuehne <mir at zu-hause.nl>; Hisham Ibrahim <hmi at ripe.net>; 
> niall.oreilly at ucd.ie; Kajal Ince <kince at ripe.net>
> Subject: Re: Introductions and EARN Anniversary at RIPE 88
>
> Hello Danielle,
>
> I would like to follow up on the conversation below about EARN's 
> anniversary next year.
>
> Mirjam mentioned to me that you might be interested in holding it 
> before or after the RIPE NCC SEE 12 meeting in Athens. The SEE 12 
> meeting is currently scheduled to take place on 22-23 April 2024 
> (Monday and Tuesday). We are looking to confirm the hotel in October.
>
> Please let me know if you are interested, and if yes, I'd appreciate 
> if you share a few details with me, such as:
> - What sort of venue requirements would you have for EARN's anniversary?
> We can check with the hotels we are currently talking to, and put you 
> in touch with the selected one
> - What about the dates? there is a small chance that we could switch to
> 23-24 April if that is more convenient (of course need to check if 
> that's ok with the local host and the hotels). Please let me know if 
> that makes a difference.
> - Usually the SEE 12 meetings start with tutorials on the morning of 
> the first day. Would you be interested in delivering one about the 
> development of networks and networking?
> - Anything else?
>
> I'm cc-ing my colleague Kajal who arranges the hotel contracts for the 
> event, so she will also see your answer.
>
> Looking forward to hearing from you.
>
> Best regards,
> Gergana
>
>
> --
> Gergana Petrova
> Community Development Manager
> RIPE NCC
>
>
> On 03/03/2023 19:50, Hisham Ibrahim wrote:
>> Hello Daniele,
>> Thanks for reaching out with this and sharing this info.
>> Interestingly enough we were also developing some concerns about the
>> quality of the venues in Krakow, but have not made any concrete
>> decisions yet.
>> As for holding the EARN even adjacent to one of the RIPE / RIPE NCC
>> meetings in 2024, we would be more than happy to facilitate that for you.
>> We have still not made the selection for the locations of the events you
>> mentioned but we can share them with you once we do.
>> Cheers
>> Hisham
>>
>>> On 3 Mar 2023, at 7:57 PM, Daniele Bovio <Bovio at aol.com> wrote:
>>>
>>> Hello Alex,
>>> Hope all is well with you ;-)
>>> The small committee working on the EARN 2024 conference just had a
>>> zoom call and we learned that RIPE88 will most probably be held in
>>> Krakow. Unfortunately we have some consensus that this venue would not
>>> be very appealing for many of the people we are trying to interest
>>> into the event.
>>> On the other hand everybody is very excited about the idea to hold the
>>> conference shortly after (or before) a RIPE meeting, so I was charged
>>> to ask you if we could consider to hold the EARN conference together
>>> with another RIPE event in 2024, i.e. RIPE89 (Oct 7-11), or SEE12
>>> (April 22-23).
>>> Do you have already an idea about those meeting locations? Would it be
>>> possible to have a joint conference in either events?
>>> Thanks much in advance again for your help and support.
>>> Cheers
>>> Daniele
>>> *From:*RIPE NCC Event Team [mailto:meeting at ripe.net]
>>> *Sent:*Friday, January 13, 2023 8:53 AM
>>> *To:*Daniele Bovio <Bovio at aol.com>
>>> *Cc:*Hisham Ibrahim <hibrahim at ripe.net>; Mirjam Kuehne
>>> <mir at zu-hause.nl>; Hisham Ibrahim <hmi at ripe.net>; Gergana Petrova
>>> <gpetrova at ripe.net>; Rene Wilhelm <wilhelm at ripe.net>
>>> *Subject:*Re: Introductions and EARN Anniversary at RIPE 88
>>> Hi Daniele,
>>> I hope you’re well and had a lovely Christmas and New Year!
>>> A decision on the RIPE 88 location has not been made yet, but we will
>>> do this before the end of the month. Once it’s confirmed we will let
>>> you know straight away. In the meantime I’ve recapped what we
>>> discussed the other week.
>>>
>>>  * RIPE 88 will run from 13 - 17 May 2024.
>>>  * EARN Anniversary is expected start on Friday 17th May in the
>>>    afternoon and end on Saturday 18th May in the (late) afternoon.
>>>  * Expecting 50 - 60 attendees.
>>>  * One meeting room is all that’s required for this, plus space for a
>>>    coffee break area.
>>>  * For the event you would require the RIPE meeting network and some
>>>    staff from out tech team to keep it running and to take it down
>>>    after the event has finished.
>>>  * Would you also allow for remote participation/presentation at the
>>>    event? As you mentioned these are retired networkers and could be
>>>    irreplaceable should something prevent them from being able to
>>>    attend in person, having the option to watch and/or present online
>>>    could be good to consider.
>>>  * We have an in-house built registration software, would you like to
>>>    make use of this for your event’s registration?
>>>
>>> If you have any other questions please don’t hesitate to ask.
>>> Best regards,
>>> Alex
>>
>


-- 
Gergana Petrova
Community Development Manager
RIPE NCC