[ncc-announce] [GM] Reminder: Executive Board Nominations Deadline Approaching

Dear RIPE NCC member,

This is a reminder that the RIPE NCC is calling for nominations to the
RIPE NCC Executive Board. The deadline for submitting nominations is *22
April 2015*.

Two vacant seats for three-year terms will be filled at the RIPE NCC
General Meeting (GM) on 13-15 May 2015.

One seat is to fill the place currently held by Dmitry Burkov, whose
term expires in May 2015. A second seat is available following the
membership's approval of a resolution to expand the Executive Board in
October 2013.

The document outlining the RIPE NCC Executive Board functions and
expectations is available:
https://www.ripe.net/about-us/executive-board/ripe-ncc-executive-board-functions-and-expectations

All those considering standing for election to the board are advised to
read this information.

Information on the GM, including a new map showing current voting
registrations per country, is available at:
https://www.ripe.net/participate/meetings/gm/meetings/may-2015

You can register directly by clicking the GM Preferences link in the My
LIR section in the LIR Portal:
https://www.ripe.net/participate/meetings/gm/meetings/may-2015/registration-information

Nominations
-----------
A nomination for the appointment of a member of the Executive Board
requires the support of at least five members. You must be a RIPE NCC
member and a registered LIR contact to nominate a candidate or support a
nomination.

Nominations and support submissions should include the following
information:

- Your full name
- Your organisation
- Your LIR RegID
- Name of the candidate you wish to nominate/support

Nominations and support submissions must be submitted by email to
<agm-nominations at ripe.net> by Wednesday, 22 April 2015 following the
guidelines outlined in article 9 of the RIPE NCC Articles of
Association. Excerpts from the Articles of Association are available at
the end of this email.

Voting
--------
Voting for the election or appointment of the RIPE NCC Executive Board
members will take place at the upcoming GM.

If there are fewer than three confirmed candidates, the membership will
vote to appoint candidates by resolution. If there are three or more
candidates, there will be an election using instant run-off voting. The
current list of confirmed candidates is available at:
https://www.ripe.net/participate/meetings/gm/meetings/may-2015/confirmed-candidates

If you would like to vote but cannot attend the GM, there are two
options that enable you to vote in the Executive Board elections:

1. Electronic Voting

All RIPE NCC members who are registered contacts have been sent
invitations by email to register to vote electronically. If you wish to
vote electronically, you must register to do so by 13 May 2015 at 16:00
(UTC +2).

Please ensure you are listed as a contact person for your organisation
in the LIR Portal to ensure you can register.

2. Proxy Voting

You can be represented by a third party who is not an authorised
employee or director of your organisation. If you wish to do this,
please fill out the proxy form and send it to us using the details on
the form by 29 April 2015. Any proxy sent to us after this date will not
be valid. The proxy form is available at:
https://www.ripe.net/participate/meetings/gm/meetings/may-2015/proxy-voting

If you have any questions about the GM, please email us at <agm at ripe.net>.

Best regards,

Axel Pawlik
Managing Director
RIPE NCC

Important Dates
25 February - Call for nominations to RIPE NCC Executive Board
11 March - Open registration for GM
11 March - Open voting registration
15 April - Publish all GM documents, including RIPE NCC Annual Report
and Financial Report 2014
22 April - Close nominations for Executive Board elections
29 April - Deadline for proxy vote nominations
29 April - Deadline for members to propose resolutions
29 April - Deadline to publish final GM agenda
13 May - Close registration for electronic voting
13 May - GM begins with main meeting
15 May - GM closes with votes announcement

Excerpts from the Articles of Association

8.2 The Executive Board of the Association shall consist of at least
three and at most seven natural persons. They shall be members of the
Board in a personal capacity and do not have to be Members of the
Association. Employees of the Association cannot be appointed members of
the Executive Board.

9.1 The members of the Executive Board shall be appointed by the General
Meeting from a list of nominees to be drawn up by the Members.

A nomination for the appointment of a member of the Executive Board
shall need the written support of at least five Members and shall be
submitted no later than three weeks before the General Meeting. If the
number of nominees exceeds the number of vacancies, the General Meeting
shall elect Executive Board members in accordance with Article 18.4.