[diversity] FW: [RIPE PC] For review: Draft call for presentations RIPE 77

Folks,

The PC are looking at the CFP for RIPE 77 and we're looking at adding in some text about a few things. The first is a reference to the CoC, the second to childcare and the last is to something we were discussing in the PC around encouraging speakers, especially from big companies to consider if other, more diverse, voices might be able to present the material.

Leslie has already suggested the following re: childcare

Did you know that RIPE meetings now have onsite childcare?  Read about
the experiences of our next generation of engineers at
https://labs.ripe.net/Members/agowland/ripe-meeting-diversity-efforts-on-site-childcare-at-ripe-76

The CfP is already quite long, so we need to make sure we don't make it too much longer, but your input would be gratefully received.

Obviously we would ask the CfP not be spread outside this group until it goes public as there may be other things we need to change before next week.

Thanks,

Brian

Brian Nisbet 
Network Operations Manager 
HEAnet CLG, Ireland's National Education and Research Network 
1st Floor, 5 George's Dock, IFSC, Dublin D01 X8N7, Ireland +35316609040 brian.nisbet at heanet.ie www.heanet.ie 
Registered in Ireland, No. 275301. CRA No. 20036270
 

On 18/06/2018, 14:13, "PC on behalf of Benno Overeinder" <pc-bounces at ripe.net on behalf of benno at NLnetLabs.nl> wrote:

    Hi all,
    
    Just before you go on holiday, we need to send out the CFP for RIPE 77
    in Amsterdam.
    
    Find the draft text below.  It is an updated CFP from the RIPE 76.
    
    There are two items I want to discuss with you:
    - the terms & conditions as discussed with Athina during PC lunch
    - inclusiveness in CFP: reference to, e.g., help with child care, code
    of conduct, etc.
    
    The terms & conditions text should be ready for/present in the PC
    submission system.  Normally it does not appear in the CFP.
    
    The inclusiveness paragraph in CFP (maybe just 2 or 3 sentences):
    - is this a good idea?
    - next, who can provide some text for this paragraph (the Diversity TF?)?
    
    We would like to send out the CFP next week Monday, June 25th.
    
    Cheers,
    
    -- Benno
    
    
    ----------> %%%%% <----------
    
    Call for Presentations
    
    A RIPE Meeting is an open event where Internet Service Providers,
    network operators and other interested parties get together.  Although
    the meeting is mostly technical, it is also a chance for people to meet
    and network with others in their field.
    
    RIPE 77 will take place from 15-19 October in Amsterdam, The Netherlands.
    
    The RIPE Programme Committee (PC) is now seeking content proposals from
    the RIPE community for the plenary sessions, BoFs (Birds of a Feather
    sessions), panels, workshops, tutorials and lightning talks at RIPE 77.
    See the full descriptions of the different presentation formats,
    https://ripe77.ripe.net/submit-topic/presentation-formats/.
    
    Proposals for plenary sessions, BoFs, panels, workshops and tutorials
    must be submitted for full consideration no later than *26 August 2018*.
    Proposals submitted after this date will be considered depending on the
    remaining available space in the programme.
    
    The PC is looking for presentations covering topics of network
    engineering and operations, including but not limited to:
    
    - IPv6 deployment
    - Managing IPv4 scarcity
    - Data centre technologies
    - Network and DNS operations
    - Internet governance and regulatory practices
    - Network and routing security
    - Content delivery
    - Internet peering and mobile data exchange
    - Connected Things (aka. Internet of Things - IoT)
    
    Speakers
    
    Presenters, RIPE Working Group Chairs and the RIPE Programme Committee
    are required to cover their own costs to attend a RIPE Meeting (meeting
    ticket, travel and accommodation).  We have various ticket options
    available depending on your needs.
    
    In extraordinary circumstances, the RIPE Chair can waive the meeting fee
    for presenters.  These requests are dealt with on a case-by-case basis
    via pc at ripe.net.  Also note that, on an individual basis, participants
    can apply for a RIPE Fellowship to develop their professional or
    academic career.  For more information, please visit:
    https://www.ripe.net/participate/ripe/ripe-fellowship
    
    Submissions
    
    Presenters should be clear on whether they wish to submit a presentation
    for a plenary or working group (WG) session.  At present, most working
    groups will solicit policy proposals, discussion points or other content
    directly via their mailing lists.  If you’re not sure what kind of
    session you should be presenting at, please visit:
    https://ripe77.ripe.net/plenary-or-wg/
    
    RIPE Meeting attendees are quite sensitive to keeping presentations
    non-commercial, and product marketing talks are strongly discouraged.
    Repeated audience feedback shows that the most successful talks focus on
    operational experience, research results, or case studies.  For example,
    presenters wishing to describe a commercial solution should focus on the
    underlying technology and not attempt a product demonstration.
    
    Presenters should indicate how much time they will require.  In general,
    the time allocated for the different presentation formats is as follows:
    
    - Plenary presentations: 20-25 minutes presentation with 5-10 minutes
      discussion
    - Tutorials: up to two hours (Monday morning)
    - Workshops: one hour (during evening sessions) to two hours (Monday
      morning)
    - BoFs: approximately one hour (during evening sessions)
    - Lightning talks: 10 minutes total for both presentation and any
      discussion
    
    The following general requirements apply:
    
    - Proposals must be submitted using the meeting submission system,
      https://ripe77.ripe.net/submit-topic/
    - Lightning talks should also be submitted using the meeting submission
      system (https://ripe77.ripe.net/submit-topic/) and can be submitted
      any time up to and including the meeting week.  The allocation of
      lightning talks will be announced on short notice, in some cases on
      the same day but often one day prior to the time slot allocated.
    - Presenters who propose a panel or BoF are encouraged to include
      speakers from several (perhaps even competing) companies and/or a
      neutral facilitator.
    - All presentation proposals will only be considered by the PC if they
      contain at least draft presentation slides (slides may be updated
      later on).  For panels, proposals must contain a clear description, as
      well as the names of invited panellists, presenters and moderators.
    
    If you have any questions or requests concerning content submissions,
    please email pc at ripe.net.
    
    
    
    -- 
    Benno J. Overeinder
    NLnet Labs
    https://www.nlnetlabs.nl/