[ripe-chair-discuss] ripe-chair-selection-11.md (ripe-yyy)

Attached you find a small revision to the ripe-yyy draft with a
clarification suggested from Jim Reid. The diff is included below. This
is now the version to discuss here and at the BoF on Tuesday.

Personally I consider this ready for consensus call.

Daniel

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Other formats:

https://web.karrenberg.net/ripe-chair-discuss/ripe-chair-selection-11.html

https://web.karrenberg.net/ripe-chair-discuss/ripe-chair-selection-11.pdf

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--- ripe-chair-selection-10.md
+++ ripe-chair-selection-11.md
@@ -7,7 +7,7 @@

 ripe-yyy

-***D R A F T - Version 1.0***
+***D R A F T - Version 1.1***


 May 2019
@@ -132,7 +132,10 @@
 ## Continuity

 In case the RIPE Chair resigns, the RIPE Vice Chair takes on the role of
-RIPE Chair and promptly initiates this selection procedure. In case the
RIPE Vice Chair is not available either, the RIPE WG Chairs Collective
promptly selects a person to act as RIPE Chair Ad Interim and initiates
this selection procedure.
+RIPE Chair and promptly initiates this selection procedure.
+In case the RIPE Vice Chair is not available either,
+the RIPE WG Chairs Collective promptly initiates this selection procedure
+and  selects a person to act as RIPE Chair Ad Interim.

 In case the RIPE Vice Chair resigns, the RIPE Chair consults the
community on how to proceed. They may either select a person to fill the
role for the remaining term or decide to initiate this selection procedure.
------------
-------------- next part --------------
# The RIPE Chair Selection Process

Hans Petter Holen  
Mirjam Kühne  
Daniel Karrenberg  
Anna Wilson  

ripe-yyy

***D R A F T - Version 1.1***


May 2019


## Scope

This document describes the selection of the RIPE Chair and the RIPE Vice Chair. This is an invoking RIPE Document for the purpose of ripe-xxx. The role of RIPE Chair is described in ripe-714.


## Background

The first Chair of RIPE, Rob Blokzijl, was selected informally. Until the time of writing the RIPE community had not established a formal process for the selection of RIPE Chairs. When Rob asked Hans Petter Holen to assume the role of RIPE Chair, he suggested that RIPE should establish such a process. This document describes that process.
For more details on the background and genesis of this document see Appendix G.

## Principles

The following broad principles emerged from an extensive community discussion:

- A RIPE Vice Chair role should be re-established.

- The RIPE Chair and the RIPE Vice Chair are selected as a team and their terms are
  linked.
  
- The persons selected for the roles of RIPE Chair and RIPE Vice Chair must both 
  be suitable for the role and have the support of the RIPE community.
  
- A nominating committee drawn from the community selects persons for to fill 
  the role of RIPE Chair and RIPE Vice Chair for a term of five years
  with a two- term limit.
  
- The nominating committee is selected randomly from community volunteers 
  and is closely  modeled on the IETF NomCom.

For details about the community discussions see Appendix G.


## Definitions

+ **The RIPE Chair:**
The role of RIPE Chair is described in ripe-714. This document describes the selection of a person for that role. We also describe the tasks of the current RIPE Chair in the process.

+ **The RIPE Vice Chair:**
This document re-introduces the role of RIPE Vice Chair. The purpose of that role is to provide continuity in case the RIPE Chair resigns or is not able to perform their role. The RIPE Chair may also delegate some of their duties to the RIPE Vice Chair as described in ripe-714.

+ **The RIPE Nominating Committee:**
The RIPE Nominating Committee (NomCom) selects persons for the RIPE Chair and RIPE Vice Chair roles. The nominating committee consists of randomly selected community volunteers. The NomCom is closely modeled on the IETF NomCom as described in
[BCP10] (https://tools.ietf.org/html/bcp10). 
The RIPE Nominating Committee and its procedures are described in ripe-xxx.

+ **RIPE NCC Executive Board:**
The governing body of the RIPE NCC association. This document calls for the RIPE NCC Executive board to appoint the NomCom chair and to confirm the selections made by the NomCom. This provides an independent check that the NomCom has followed the process 
described both here and in ripe-xxx.
This is closely modeled on the confirmation of IAB candidates by the Internet Society Board of Trustees as described in [BCP10] (https://tools.ietf.org/html/bcp10). The process is described in ripe-xxx.

 **Note that at the time of writing the RIPE NCC Executive board has not been asked formally to accept this role yet.  This must happen once the RIPE community reaches consensus on the procedure described in this document.**

+ **The Working Group Chairs Collective:**
The RIPE WG Chairs Collective consists of all RIPE working group chairs. In exceptional circumstances, this document calls on the RIPE Working Group Chairs Collective when timely action or consultation is needed.

+ **RIPE Meeting:**
A RIPE Meeting is an event where Internet Service Providers (ISPs), network operators and other interested parties gather to discuss issues of interest to the Internet community. This document assumes that there are two RIPE Meetings each year.
         
     + **Nominations RIPE Meeting**:
     The RIPE Meeting at which calls for nominations and NomCom volunteers are made.
     This is normally two meetings before the Transition RIPE Meeting.
     
     + **Consultation RIPE Meeting**: 
     The RIPE Meeting during which the NomCom consults the community about the nominees.
     This is normally one meeting before the transition RIPE Meeting.
     
     + **Transition RIPE Meeting**:
     The RIPE Meeting during which the RIPE Chair and RIPE Vice chair take on their role.
     This is normally the RIPE Meeting closest to the fifth anniversary of the current 
     RIPE Chair taking on their role.

 For an overview of the selection process time line see Appendix T.


## Eligibility and Term Limit

Any natural person is eligible for selection unless they have already been selected twice for the role they are nominated for. It does not matter whether the terms are consecutive. Any time a person has served as "RIPE Chair Ad Interim" does not count towards the term limit. In other words: a person can serve a maximum of two terms in each role in any order and with breaks between terms.


## Term

The RIPE Chair and RIPE Vice Chair serve until the RIPE Meeting closest to the fifth anniversary of taking on their role, the Transition RIPE Meeting. The terms for both roles start and end at the same time.


## Selection

This document invokes ripe-xxx for the selection procedure.

In summary:

+ The NomCom chair issues a call for nominations at the Nominations RIPE Meeting.

+ The NomCom checks the eligibility of the nominated persons,
  confirms whether the nominated persons wish to serve
  and publishes the list of nominees willing to serve
  no later than 15 days prior to the Consultation RIPE Meeting.

+ During the following period which includes the Consultation RIPE Meeting 
  the NomCom actively solicits input from the entire community. 
  It does so as much as possible in an open and transparent manner 
  while adequately protecting personal information about the candidates.

+ The NomCom then selects one person to serve as RIPE Chair 
  and another person to serve as RIPE Vice Chair.

+ The RIPE NCC Executive Board establishes that the NomCom has followed 
  proper procedure for each candidate and confirms each candidate. 

+ The NomCom announces the confirmed candidates before the Transition RIPE Meeting.


## Transition

At the Transition RIPE Meeting the newly selected persons take on their roles.


## Continuity

In case the RIPE Chair resigns, the RIPE Vice Chair takes on the role of
RIPE Chair and promptly initiates this selection procedure. 
In case the RIPE Vice Chair is not available either, 
the RIPE WG Chairs Collective promptly initiates this selection procedure 
and  selects a person to act as RIPE Chair Ad Interim.

In case the RIPE Vice Chair resigns, the RIPE Chair consults the community on how to proceed. They may either select a person to fill the role for the remaining term or decide to initiate this selection procedure.

## Recall

A serving RIPE Chair or RIPE Vice Chair may be recalled according to the procedure described in ripe-xxx.


## Pragmatism

This document is a guideline that explicitly allows ad hoc deviations both for pragmatic reasons and in unforeseen circumstances without having to change this document each time. Any such deviations and the appropriate community involvement should be clearly documented each time.


## Acknowledgments

The authors acknowledge the contributions and efforts of everyone who participated in the community discussions that form the basis on which we were able to build this document.
In particular Bijal Sanghani, Randy Bush, Sander Steffann, Brian Nisbet and Jim Reid offered detailed suggestions and comments. Antony Gollan checked our orthography and improved our style.

%%% to be completed %%%


## Appendix A - About the Authors

Hans Petter Holen is a RIPE participant since RIPE 22 and the present RIPE Chair. Rob Blokzijl asked him to ensure that the community establishes the procedure described here.

Mirjam Kühne is a RIPE participant since RIPE 19 and a member of the RIPE NCC staff.
She took on the task of supporting the community and Hans Petter in this effort.

Daniel Karrenberg is one of the RIPE founders and a member of the RIPE NCC staff.
He took on the job of editing this document and writing the bulk of the text.

Anna Wilson is a RIPE participant since RIPE 31. She has led several fairly intense community discussions about this procedure. 


## Appendix G - Document Genesis

In 2014, during the closing plenary at RIPE 68, Rob Blokzijl announced
that he would be stepping down as RIPE Chair and handing the role over
to the current chair, Hans Petter Holen.

This decision was well supported by the RIPE community. However, it was
clear that the process for selecting a future RIPE Chair should be open,
transparent and endorsed by the RIPE community as a whole. At the time
of the handover, Rob urged the community to establish such a process
under its new chair.

In 2016, Hans Petter started the discussion by publishing an article on
RIPE Labs: <https://labs.ripe.net/Members/hans_petter_holen/draft-ripe-chair-election-procedure>

At the same time an open discussion mailing list was set up:
<https://www.ripe.net/mailman/listinfo/ripe-chair-discuss/>

At RIPE 76 in May 2018, Anna Wilson (HEANET, Ireland) led a community
discussion (<https://ripe76.ripe.net/archives/video/155/>) to gather input
on the elements that form the basis of a proposal which was published on
RIPE Labs in July 2018:
<https://labs.ripe.net/Members/mirjam/proposal-for-a-ripe-chair-selection-process>

Based on the discussion on the ripe-chair-discuss mailing list, another
RIPE Labs article was published documenting the consensus at the time:
<https://labs.ripe.net/Members/mirjam/ripe-chair-selection-process>

After that more people shared their input on the mailing list which led
to another face-to-face discussion, again led by Anna Wilson during the
closing plenary at RIPE 77 in October 2018
(<https://ripe77.ripe.net/archives/video/2329/>).

During that meeting it was decided to first establish consensus on
a description of the role of the RIPE Chair. This has been published
as ripe-714: <https://www.ripe.net/publications/docs/ripe-714>

The text of this document has been discussed and revised based on community discussions
on 
[The RIPE Chair Discuss List](<https://www.ripe.net/mailman/listinfo/ripe-chair-discuss/>)
between March 2019 and May 2019.

%%% to be completed %%%


## Appendix T - Time Line

This is an overview of the time line. 
It is provided for illustration only.
The document texts are normative.
Some of the deadlines are specified in ripe-xxx.


The time line includes a "nominal month" based on the assumption
the transition RIPE meeting will take place in May of year two.


|Event                        |Deadline                                         |Nominal Month|
|:---------------------------:|:-----------------------------------------------:|------------:|
|**Nominations RIPE Meeting** |two meetings before transition RIPE meeting      |May / 1      |
|Call for nominations         |during nomination RIPE meeting                   |May / 1      |
|Nominations close            |60 days after call for nominations               |August / 1   |
|Nominees announced           |15 days before consultation RIPE meeting         |Sept / 1     |
|**Consultation RIPE Meeting**|one meeting before transition RIPE meeting       |Oct / 1      |
|NomCom makes selection       |90 days before transition RIPE meeting           |Feb / 2      |
|Selection Confirmed          |30 days after NomCom makes selection             |March / 2    |
|Selection Announced          |15 days before transition RIPE meeting           |March / 2    |
|**Transition RIPE Meeting**  |closest to 5th anniversary of previous transition|May / 2      |
|NomCom Report                |during transition RIPE meeting                   |May / 2      |
|Transition                   |during transition RIPE meeting                   |May / 2      |