[ncc-announce] [GM] RIPE NCC Executive Board - Call for Nominations

Dear RIPE NCC member,

The RIPE NCC is calling for nominations to the RIPE NCC Executive Board.

There will be an election for two vacant seats at the RIPE NCC General
Meeting (GM) on 25-27 May 2016, which are for three-year terms.

The seats are to fill the places currently held by Remco van Mook and
Nigel Titley, whose terms expire in May 2016.

The document outlining the RIPE NCC Executive Board functions and
expectations is available at:
https://www.ripe.net/lir-services/ncc/executive-board/ripe-ncc-executive-board-functions-and-expectations?pk_campaign=board&pk_kwd=list-ncc

All those considering standing for election to the board are advised to
read this information.

Nominations
-----------
A nomination for the appointment of a member of the Executive Board
requires the support of at least five members. You must be a RIPE NCC
member and a registered LIR contact to nominate a candidate or support a
nomination.

Nominations and support submissions should include the following
information:

- Your full name
- Your email address
- Your organisation
- Your LIR RegID
- Name of the candidate you wish to nominate/support
- Email address of the candidate
- Reason for nominating/supporting the candidate

Nominations and support submissions must be submitted by Wednesday, 4
May 2016 following the guidelines outlined in article 9 of the RIPE NCC
Articles of Association.

To make a nomination or support a candidate, you can email the required
information to <agm-nominations at ripe.net>.

Or you can fill out the nomination form available at:
https://www.ripe.net/participate/meetings/gm/meetings/may-2016/agm-nomination?pk_campaign=gm&pk_kwd=list-ncc

Excerpts from the Articles of Association are available at the end of
this email.

Voting
--------
Voting for the appointment of the RIPE NCC Executive Board members will
take place at the upcoming GM.

The GM will be held on Wednesday, 27 May from 16:00-20:00 (local time
UTC+2) at the Tivoli Hotel and Conference Center in Copenhagen adjacent
to the RIPE 72 Meeting, which takes place from 23-27 May.

The GM begins with presentation of the reports from the RIPE NCC in the
RIPE NCC Services Working Group session at 16:00. The formal,
members-only section of the GM starts immediately after the RIPE NCC
Services Working Group session.

Information on the GM is available at:
https://www.ripe.net/participate/meetings/gm/meetings/may-2016?pk_campaign=gm&pk_kwd=list-ncc

If you would like to vote but cannot attend the GM, there are two
options that enable you to vote in the Executive Board elections:

1. Electronic Voting

Registration to vote electronically at the GM will open on 30 March
2016. All RIPE NCC members who are registered contacts will be sent
invitations by email to register to vote electronically. If you wish to
vote electronically, you must register to do so by 25 May 2016 at 16:00
(local time UTC+2).

Please ensure you are listed as a contact person for your organisation
in the LIR Portal to ensure you receive the invitation to register.

2. Proxy Voting

You can be represented by a third party who is not an authorised
employee or director of your organisation. If you wish to do this,
please fill out the proxy form and send it to us using the details on
the form by 11 May 2016. Any proxy sent to us after this date will not
be valid.

If you have any questions about the GM, please email us at <agm at ripe.net>.

Best regards,

Axel Pawlik
Managing Director
RIPE NCC

Important Dates
23 March - Call for nominations to RIPE NCC Executive Board
30 March - Open registration for GM
30 March - Open voting registration
13 April - Publish all GM documents, including RIPE NCC Annual Report
and Financial Report 2015
4 May - Close nominations for Executive Board elections
11 May - Deadline for proxy vote nominations
11 May - Deadline for members to propose resolutions
11 May - Deadline to publish final GM agenda
25 May - Close registration for electronic voting
25 May - GM begins with main meeting
27 May - GM closes with votes announcement

Excerpts from the Articles of Association

8.2 The Executive Board of the Association shall consist of at least
three and at most seven natural persons. They shall be members of the
Board in a personal capacity and do not have to be Members of the
Association. Employees of the Association cannot be appointed members of
the Executive Board.

9.1 The members of the Executive Board shall be appointed by the General
Meeting from a list of nominees to be drawn up by the Members.

A nomination for the appointment of a member of the Executive Board
shall need the written support of at least five Members and shall be
submitted no later than three weeks before the General Meeting. If the
number of nominees exceeds the number of vacancies, the General Meeting
shall elect Executive Board members in accordance with Article 18.4.