[ncc-announce] [GM] Call for Nominations to RIPE NCC Executive Board

Dear RIPE NCC member,

In compliance with the RIPE NCC Articles of Association (AoA), the RIPE
NCC is calling for nominations to the RIPE NCC Executive Board.

There will be an election for three vacant seats at the RIPE NCC General
Meeting (GM) on 14-15 May 2014, which are for three-year terms.

Two seats are to fill the places currently held by Fahad AlShirawi and
Christian Kaufmann, whose terms expire in May 2014. A third seat is
available following the membership's approval of a resolution to expand
the Executive Board in October 2013.

A new document outlining the RIPE NCC Executive Board functions and
expectations is now available:
https://www.ripe.net/lir-services/ncc/executive-board/ripe-ncc-executive-board-functions-and-expectations

All those considering standing for election to the board are advised to
read this information.

Nominations
-----------
A nomination for the appointment of a member of the Executive Board
requires the written support of at least five members. You must be a
RIPE NCC member and a registered LIR contact to nominate a candidate or
support a nomination.

Nominations and support submissions should include the following
information:

- Your full name
- Your organisation
- Your LIR RegID
- Name of the candidate you wish to nominate/support

Nominations and support submissions must be submitted by email to
<agm-nominations at ripe.net> by Wednesday, 23 April 2014 following the
guidelines outlined in article 9 of the RIPE NCC Articles of
Association. Excerpts from the Articles of Association are available at
the end of this email.

Voting
--------
Voting for the appointment of the RIPE NCC Executive Board members will
take place at the upcoming GM.

The GM will be held on Wednesday, 14 May from 16:00-20:00 (UTC +2) at
the Sofitel Warsaw Victoria Hotel in Poland, adjacent to the RIPE 68
Meeting, which runs from 12-16 May.

The GM begins with presentation of the reports from the RIPE NCC in the
RIPE NCC Services Working Group at 16:00. The formal, members-only
section of the GM starts immediately after the RIPE NCC Services Working
Group.

You must be registered for the GM if you wish to attend and vote in the
Executive Board election. You can register now at:
https://www.ripe.net/lir-services/ncc/gm/may-2014/registration

Information on the GM is available at:
https://www.ripe.net/lir-services/ncc/gm/may-2014

If you would like to vote but cannot attend the GM, there are two
options that enable you to vote in the Executive Board elections:

1. Electronic Voting

Registration to vote electronically at the GM will open later today on
27 February 2014. All RIPE NCC members who are registered contacts will
be sent invitations by email to register to vote electronically. If you
wish to vote electronically, you must register to do so by 13 May 2014
at 14:00 (UTC +2).

Please ensure you are listed as an contact person for your organisation
in the LIR Portal to ensure you receive the invitation to register. A
reminder will be sent in April 2014 to those who have not registered.

2. Proxy Voting

You can be represented by a third party who is not an authorised
employee or director of your organisation. If you wish to do this,
please fill out the proxy form and send it to us using the details on
the form by 30 April 2014. Any proxy sent to us after this date will not
be valid. The proxy form is available to download at:
https://www.ripe.net/lir-services/ncc/gm/may-2014/proxy-voting

If you have any questions about the GM, please email us at <agm at ripe.net>.

Best regards,

Axel Pawlik
Managing Director
RIPE NCC

Important Dates
27 Feb - Open GM registration
27 Feb - Call for nominations to Executive Board
27 Feb - Open electronic voting registration
16 Apr - Publish all GM documents, including RIPE NCC Annual Report and
Financial Report 2013
23 Apr - Close nominations for Executive Board elections
30 April - Deadline for proxy vote nominations
30 April - Deadline for members to propose resolutions
30 April - Deadline to publish final GM Agenda
13 May - Close registration for electronic voting
14 May - RIPE NCC General Meeting May 2014 begins with main meeting
15 May - RIPE NCC General Meeting May 2014 ends with vote announcement

Excerpts from the Articles of Association

8.2 The Executive Board of the Association shall consist of at least
three and at most seven natural persons. They shall be members of the
Board in a personal capacity and do not have to be Members of the
Association. Employees of the Association cannot be appointed members of
the Executive Board.

9.1 The members of the Executive Board shall be appointed by the General
Meeting from a list of nominees to be drawn up by the Members.

A nomination for the appointment of a member of the Executive Board
shall need the written support of at least five Members and shall be
submitted no later than three weeks before the General Meeting. If the
number of nominees exceeds the number of vacancies, the General Meeting
shall elect Executive Board members in accordance with Article 18.4.