[ncc-announce] RIPE NCC General Meeting November 2011: Agenda and Supporting Documents

Dear RIPE NCC member,

The draft agenda and supporting documents for the RIPE NCC General 
Meeting (GM) November 2011 have now been published.

The draft agenda for the GM is available at:
http://www.ripe.net/lir-services/ncc/gm/november-2011/draft-agenda

The supporting documents are available at:
http://www.ripe.net/lir-services/ncc/gm/november-2011/documents

Meeting Details
----------------
The GM will begin on Wednesday, 2 November 2011 at 16:00 (UTC +1). It 
will be held adjacent to the RIPE 63 Meeting, which takes place from 31 
October-4 November 2011.

The GM will consist of two parts:

- The RIPE NCC Services Working Group will begin at 16:00 (UTC +1) and 
will include the presentation of the Report from the RIPE NCC. This part 
of the GM is open to everyone.

- The second part of the GM follows immediately after and is open only 
to RIPE NCC members who have registered for the GM. This part of the 
meeting is the forum where RIPE NCC members can discuss the operations 
and activities of the RIPE NCC and exercise their voting rights.

For this GM, the Executive Board will allow electronic voting for all 
resolutions. The voting period will begin on Wednesday, 2 November 
according to the GM agenda and will remain open until 14:00 (UTC +1) on 
Thursday, 3 November.

The GM voting period will continue but the physical meeting will be 
postponed until 15:45 (UTC +1) on Thursday, when the Chairman of the GM 
will announce the results of the votes on the GM resolutions.

The Executive Board is extending the voting period for this GM to make 
it as convenient as possible for RIPE NCC members in the entire RIPE NCC 
service region to cast their votes. The GM will be webcast, so all  RIPE 
NCC members will be able to follow proceedings and have time to vote on 
all resolutions.

More information about the GM is available at:
http://www.ripe.net/lir-services/ncc/gm/november-2011

Registration
============
You must register to attend the GM separately from the RIPE 63 Meeting. 
As a member, you can attend both the RIPE NCC Services Working Group 
session and the members-only section of the GM without being registered 
for the RIPE 63 Meeting. See below for further information on the RIPE 
NCC Services Working Group session.

You can register to attend the GM online at:
http://www.ripe.net/gm-nov2011/registration

Please complete the online registration as soon as possible.

In the event that your organisation is to be represented by a director 
or an authorised employee, the registration form should state the 
name(s) of the employee(s) or director(s). If more than one authorised 
person is to attend the GM, the person who registers first will be 
assigned the voting rights.

Proxy Voting
============
If your organisation is to be represented by a third party, not being an 
authorised employee or director, please fill out the proxy form and send 
it to us by 19 October 2011. Any proxy sent to us after this date will 
not be valid. The proxy form is available to download here:
http://www.ripe.net/gm-nov2011/proxy-form

Report from the RIPE NCC
========================
The Report from the RIPE NCC presentation will be given during the RIPE 
NCC Services Working Group session during RIPE 63, which constitutes the 
first part of the GM. GM attendees who have not registered for the RIPE 
Meeting are welcome to participate in this working group session. This 
takes place on Wednesday, 2 November 2011 from 16:00-17:30 (UTC +1), 
immediately before the members-only section of the GM. The Report from 
the RIPE NCC presentation will not be repeated in the members-only 
section of the GM.

Voting and Resolutions
======================
Candidate members are welcome to attend the GM but are not permitted to 
vote according to article 16.7 of the RIPE NCC Articles of Association. 
Full members who are not able to attend the GM but still want to vote 
can do so by means of proxy voting as per article 16.

Please also note that the GM can only pass resolutions that have been 
submitted and published according to article 15 of the RIPE NCC Articles 
of Association.

The RIPE NCC Articles of Association can be found at:
http://www.ripe.net/ripe/docs/articles-association.html

We send invitations for General Meetings by email only. However, if your 
organisation wishes to receive this and future invitations for General 
Meetings by regular post, please let us know by emailing agm at ripe.net.

If you have any questions about the GM, please email us at agm at ripe.net.

Regards,

Axel Pawlik

Managing Director
RIPE NCC


Important Dates
===============
21 September - GM registration opens
28 September - Registration for electronic voting opens
5 October - Draft Agenda and proposed resolutions posted online
19 October - Submission deadline for proposed resolutions
19 October - Submission deadline for proxy forms
19 October - Registration for electronic voting closes
2 November - RIPE NCC General Meeting November 2011

Registration Process Summary
============================
1. Ensure you are a contact person for your LIR. You can use your LIR 
Portal account to check this.
2. Go to http://www.ripe.net/gm-nov2011/registration and enter your name 
and RegID. If you represent more than one LIR, you should add the RegIDs 
for these LIRs on the login page. Click "Add More" to do this.
3. Enter your details on the registration form.
4. When you complete the registration process, you will receive a 
confirmation email with your registration number.
5. On 2 November, go to the GM Registration Desk to receive your meeting 
pack, voting slips and pass to enter the GM.