[ncc-announce] RIPE NCC General Meeting May 2010 - Deadlines Approaching

Dear RIPE NCC member,

The RIPE NCC Executive Board reminds you that this Wednesday, 21 April 
2010, at 23:59 UTC is the deadline for:
- Online registration for the RIPE NCC General Meeting (GM)
- Submitting proxy forms
- Proposing resolutions to be voted upon at the GM
- Registering to vote electronically in the Executive Board elections
- Submitting a copy of your passport or ID to confirm registration to 
vote electronically

*Important Note*
Due to continued air traffic disruption in western Europe, members 
planning to attend the GM are encouraged to register for electronic 
voting in case the disruption causes them to be unable to attend the 
meeting. This will ensure that they are able to cast their votes in the 
RIPE NCC Executive Board elections.

The GM will be held on Wednesday, 5 May 2010 from 16:00-20:30. It will 
be held adjacent to the RIPE 60 Meeting, which takes place from 3-7 May 
2010 at the Prague Marriot Hotel in the Czech Republic.

For the first time, members will be able to join the GM remotely via 
webcast. Details on how to access the GM webcast will be emailed to 
members before the meeting.

Information about the GM is available at:
http://www.ripe.net/membership/gm/gm-may2010/index.html


Registration
----------------

You must register for the GM separately from the RIPE 60 Meeting. As a 
member, you can attend both the RIPE NCC Services Working Group session 
and the members-only section of the GM without being registered for RIPE 
60. See below for further information on the RIPE NCC Services Working 
Group session.

You can register for the GM online at:
http://www.ripe.net/membership/gm/gm-may2010/registration

Proxy Forms
-----------------

If your organisation is to be represented by a third party, not being an 
authorised employee or director, please fill out the proxy form and send 
it to us by Wednesday, 21 April 2010. Any proxy sent to us after this 
date will not be valid.

The proxy form is available to download here:
http://www.ripe.net/membership/gm/gm-may2010/proxy.html

Electronic Voting Registration
-------------------------------------

Electronic voting is available for RIPE NCC members who are unable to 
attend the GM but who wish to vote in the RIPE NCC Executive Board 
elections.

If you wish to vote electronically at the GM, you must register to do so 
by following the instructions in the email that was sent to members on 6 
April 2010.

The deadline to register for electronic voting is Wednesday, 21 April 
2010 at 23:59 UTC. This is also the deadline for sending a copy of your 
passport or ID to the RIPE NCC to confirm your registration to vote 
electronically. If you do not send a copy of your passport or ID to the 
RIPE NCC, you will be unable to vote electronically.

You can email a copy of your passport or ID to <agm at ripe.net> or you can 
send it by fax to +31205354445.

More information on electronic voting is available in the Voting section 
of the General Meeting May 2010 webpages:

http://www.ripe.net/membership/gm/gm-may2010/

Draft Agenda
------------------

The draft agenda for the RIPE NCC GM is available at:
http://www.ripe.net/membership/gm/gm-may2010/agenda.html

Report from the RIPE NCC
-------------------------------

The Report from the RIPE NCC presentation will be given during the RIPE 
NCC Services Working Group session during RIPE 60, which constitutes the 
first part of the GM. GM attendees who have not registered for the RIPE 
Meeting are welcome to participate in this working group session. This 
takes place on Wednesday, 5 May 2010 from 16:00-17:30, immediately 
before the members-only section of the GM. The Report from the RIPE NCC 
presentation will not be repeated in the members-only section of the GM.

Voting and Resolutions
-------------------------------

Candidate members are welcome to attend the GM but are not permitted to 
vote according to article 16.7 of the RIPE NCC Articles of Association. 
Full members who are not able to attend the GM but still want to vote 
can do so by means of proxy voting or by electronic voting (see above).

Please also note that the GM can only pass resolutions that have been 
submitted and published according to article 15 of the RIPE NCC Articles 
of Association.

The RIPE NCC Articles of Association can be found at:
http://www.ripe.net/ripe/docs/articles-association.html

If you have any questions about the GM, please email us at <agm at ripe.net>.

Regards,

Axel Pawlik
Managing Director
RIPE NCC

Important dates
--------------------
18 March 2010 Call for nominations for RIPE NCC Executive Board
25 March 2010 GM registration opens
25 March 2010 Draft agenda and proposed resolutions posted online
6 April 2010 Registration for electronic voting opens
14 April 2010 Deadline for nominations to Executive Board
21 April 2010 Submission deadline for proposed resolutions
21 April 2010 Online registration for GM closes
21 April 2010 Deadline for registration for electronic voting
21 April 2010 Proxy forms must be received by the RIPE NCC
5 May 2010 RIPE NCC General Meeting