[ncc-announce] Reminder: RIPE NCC General Meeting May 2009

Dear RIPE NCC member,

The RIPE NCC Executive Board reminds you that the RIPE NCC General 
Meeting (GM) will be held on Wednesday, 6 May 2009 from 16:00-19:00. It 
will be held adjacent to the RIPE 58 Meeting, which takes place from 4-8 
May 2009 at the Krasnapolsky Hotel in Amsterdam, the Netherlands.

The GM consists of two parts:

* The RIPE NCC Services Working Group session begins at 16:00 and 
includes the presentation of the Report from the RIPE NCC. This part of 
the GM is open to everyone.

* The second part of the GM follows immediately after the RIPE NCC 
Services WG session and is only open to RIPE NCC members who have 
registered for the GM. This part of the meeting is the forum where RIPE 
NCC members can discuss the operations and activities of the RIPE NCC 
and exercise their voting rights.

More information about the GM is available at:
http://www.ripe.net/membership/gm/gm-may2009/

Registration
----------------
You must register for the GM separately from the RIPE 58 Meeting. As a 
member, you can attend both the RIPE NCC Services Working Group session 
and the members-only section of the GM without being registered for RIPE 
58. See below for further information on the RIPE NCC Services Working 
Group session.

You can register for the GM online at:
https://lirportal.ripe.net/lirportal/meeting/registration-general/meeting.html?id=67 


Please complete the online registration form by 22 April 2009.

In the event that your organisation is to be represented by a director 
or an authorised employee, the registration form should state the 
name(s) of the employee(s) or director(s). If more than one authorised 
person is to attend the GM, please specify on the registration form who 
is allowed to exercise the voting rights.

If your organisation is to be represented by a third party, not being an 
authorised employee or director, please fill out the proxy form and send 
it to us by 22 April 2009. Any proxy sent to us after this date will not 
be valid.

The proxy form is available to download here:
http://www.ripe.net/membership/gm/gm-may2009/proxy.html

Draft Agenda
------------------
The draft agenda for the RIPE NCC GM is available at:
http://www.ripe.net/membership/gm/gm-may2009/agenda.html

Report from the RIPE NCC
------------------------------------
The Report from the RIPE NCC presentation will be given during the RIPE 
NCC Services Working Group session during RIPE 58, which constitutes the 
first part of the GM. GM attendees who have not registered for the RIPE 
Meeting are welcome to participate in this working group session. This 
takes place on Wednesday, 6 May 2009 from 16:00-17:30, immediately 
before the members-only section of the GM. The report from the RIPE NCC 
presentation will not be repeated in the members-only section of the GM.

Voting and Resolutions
-------------------------------
Candidate members are welcome to attend the GM but are not permitted to 
vote according to article 16.7 of the RIPE NCC Articles of Association. 
Full members who are not able to attend the GM but still want to vote 
can do so by means of proxy voting as per article 16.

Please also note that the GM can only pass resolutions that have been 
submitted and published according to article 15 of the RIPE NCC Articles 
of Association.

The RIPE NCC Articles of Association can be found at:
http://www.ripe.net/ripe/docs/articles-association.html

We send invitations for General Meetings by email only. However, if your 
organisation wishes to receive this and future invitations for General 
Meetings by regular post, please let us know by responding to this email.

If you have any questions about the GM, please email us at <agm at ripe.net>.

Regards,

Axel Pawlik
Managing Director
RIPE NCC

Important dates
--------------------
19 March 2009 GM registration opens
19 March 2009 Draft agenda and proposed resolutions posted online
15 April 2009 Deadline for nominations to Executive Board
22 April 2009 Submission deadline for proposed resolutions
22 April 2009 Online registration for GM closes
22 April 2009 Proxy forms must be received by the RIPE NCC
6 May 2009 RIPE NCC General Meeting