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<p>Dear DEI WG,</p>
<p>as I promised, instead of presenting this at the DEI session, I’m
writing this report as an e-mail.</p>
<p>First of all, I must say that the organizers showed an awful lot of
effort. Many of the notes from the meeting in Rome were actually taken
and considered. Thank you.</p>
<p>Follows a honest dump of how I was feeling. This is my report and you
could feel differently. Please feel free to add more info (write your
reports), suggest solutions, coping mechanisms or whatever else you feel
appropriate. Especially if somebody could assess physical accessibility,
it would be nice.</p>
<p>The meeting venue map was much better than in Rome, I got oriented
soon, it was very much accurate, the only confusing thing there was a
too big elevator sign which clashed with a hallway. Only now it came to
my mind that I could probably note this earlier (on Monday) and the map
could be theoretically updated online!</p>
<p>Also in Rome, there were the golfers around who looked at us quite
gnarly. In Kraków, there was quite some space outside to vibe and the
only really weird thing was that cringe car parked across.</p>
<p>A little note to smokers directly in front of the entrance, at least
once the smoke went in. I didn’t care too much but it may be worth
noting.</p>
<p>Meals went better than last time but there is still much to
improve.</p>
<ul>
<li>at lunches, the signs were there and looked accurate (this is
good!)</li>
<li>the same was at the monday social, the meals were marked well,
iirc</li>
<li>at tuesday social, there was iirc no signing of allergens so I had
to determine the gluten contents from the sign</li>
<li>at thursday dinner, everything went kinda well; for the next
meeting, I would suggest to add “food allergies and limitations” open
text field to the registration; there is already a vegan option openly
offered … and also the allergens weren’t declared at all so one had to
guess</li>
<li>most of the time, i couldn’t find anything gluten-free at the coffee
breaks; only sometimes there was some fruit (which is a good thing!) …
and the coffee break pastry lacked allergen signs either -> knowing
the food allergies from the registration form could allow the catering
company to compose a menu inclusive to everybody</li>
</ul>
<p>The public transportation was OK. Nobody hate-crimed me all around
Kraków and I felt OK even walking alone in the night. Also the sidewalks
were clean enough to walk barefoot (except for some places around
dworzec glówny which is expectable).</p>
<p>Stenographers did a great job. Displaying the last 5 lines was,
however, conflicting with my ADHD. I’m used to sometimes lose my
attention and then raise my head, scan the steno log and get back into
the context. Longer steno log, please!</p>
<p>The Tuesday social went well, there was enough easy-to-access
non-alcoholic drinks and the quiet room with switched-off speakers and
board games available … was the place where I wanted to retreat to when
the DJ started playing. Somebody probably switched the speakers on there
though. Instead of finding somebody to play board games with, I just
left because I was too socially exhausted to do anything with the
noise.</p>
<p>The dinner was fine, there was plenty of non-alcoholic drinks (and
people were actually drinking them), the organizer was helpful and it
wasn’t too loud. Also I was offered earplugs! The spacing between tables
here was just right to not overhear conversations from other tables and
not to have to shout (and body heat dissipated better than in Rome), so
I would say that for the next time it’s better to strictly limit number
of dinner tickets to keep this spacing.</p>
<p>Just, eh, please, could we do <em>something</em> with the 1 hour
between DEI and dinner? I would have arrived late even if I had left to
dress up right after DEI. My suggestion would be to displace both
official BoFs to Monday evening and to move DEI to Tuesday.</p>
<p>I may have forgotten something so feel free to ask or add your
views.</p>
<p>All in all, I’m declaring this meeting much more inclusive and
welcoming than the previous one. Many thanks to the organizers.</p>
<p>Have a nice summer and autumn and see you in Prague!</p>
<p>Maria</p>
<p>PS. Hoping that I didn’t make anybody uncomfortable by occasionally
cracking my whip at the parking lot.</p>
<p>– Maria Matejka (she/her) | BIRD Team Leader | CZ.NIC, z.s.p.o.</p>
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