[coc-tf] Draft Minutes – CoC TF Twenty-Sixth Call

Dear TF members,

Here are the minutes from our last call.

Cheers

Kjerstin

***

12 May 16:30 (UTC+2)

Attendees: Denesh Bhabuta, Athina Fragkouli, Antony Gollan, Brian Nisbet, Leo Vegoda

Scribe: Kjerstin Burdiek

Summary: The TF discussed the agenda for the upcoming BoF session at RIPE 84. The group considered how much time they should take to go over the process document in case audience members had questions. The TF settled on ten minutes for discussing the document so that the focus of the BoF could be on presenting the CoC Team training and recruitment processes. Antony shared the content of the training process he would present on, which would consist of two three-hour trainings involving useful lessons and roleplaying exercises. Athina also shared the content of her presentation on the recruitment process, which would go over the arbiter recruitment process and the arbiter criteria. She would also ask the audience about what they wanted the CoC Team recruitment process to be. The TF discussed the overall length of the BoF and said it would be fine to finish early as long as they got the feedback they needed. The group also determined that TF members who were not presenting could still jump in with comments during the session. Finally, the group planned to meet at RIPE 84 ahead of the BoF for more planning.

1. Minutes

Approval of the minutes was deferred until next meeting. 

2. Agenda

There were no changes to the agenda.

3. BoF Agenda

Leo asked the TF how they should adjust the BoF agenda for the audience’s needs. There had not been much feedback on the process document, so the TF might need to allot more time to discussion of this document at the BoF. However, there still needed to be adequate time to explain the training and recruitment processes. In light of this, he asked whether the TF wanted to extend the time they had on the agenda for going over the process document. 

The TF considered how long this discussion should be and settled on a maximum of ten minutes. 

Brian said there would likely be either no comments or just a couple questions. If someone did bring forward a lot of comments, it would not be worth spending a long time to address these as there had already been a long comment period for the process document.

Leo suggested that the TF ask the audience at the BoF if they had read the document to gauge their knowledge of it.

Denesh said people who had not read the document might come to the session to learn about it. 

Brian asked how the TF would respond if people had not read it. 

Leo said they should then encourage people to read it and share their feedback. 

Brian asked if the TF would then still talk about the CoC Team recruitment and training with the assumption the group would not later change these processes in the document.

Leo said the recruitment and training were not that strongly correlated to the process document. The TF had not described the details of the training process in the text. 

Antony suggested asking audience members to put their hands up if they had read the document and to leave their hands up if they had comments. Then the TF could address these comments before moving on to the other agenda items. 

Athina suggested just presenting on the planned agenda items and taking questions during the discussion period.

Leo said asked how much time the TF needed to present the training and recruitment processes. 

Antony said he would need five minutes at most. He would present about the consultant he had chosen to conduct the training. The training process would consist of two three-hour training sessions with lectures and roleplaying exercises. There would also be lessons on intercultural sensitivity, communication skills and investigation best practices. 

Leo said this sounded good. The TF still had up to 40 minutes for Athina’s presentation on the recruitment process. 

Athina said the TF should save some time after each part of the presentation to answer questions. She had prepared a presentation explaining the arbiter recruitment process and suggested asking the audience how they felt the CoC Team recruitment should look in comparison. The TF could also ask the audience what qualities a Team member should have, similar to the criteria for arbiter candidates. 

Leo said it was wise to ask the audience these questions. It would be fine if the BoF finished early so long as the TF had gotten the feedback they were looking for. 

Brian agreed this would be fine, but he did not expect the BoF to end early as there would probably be a lot of discussion. 

Leo asked Antony and Athina to share their presentation slides with him.

4. AOB

Brian asked what the TF members who were not presenting should do at the BoF.

Denesh suggested meeting in person on Monday at RIPE 84 to discuss this. 

Leo agreed to meeting and said if the other TF members wanted to chime in at certain points during the BoF, that would be fine. 

The TF discussed when they would each arrive at the RIPE Meeting. 

Leo asked Antony to cancel the next TF meeting due to RIPE 84.