[coc-tf] RIPE CoC TF - Potential Work Approach

Thank you Leo for this, I agree with the approach, especially to explain
the rationale for the change made.

Can we get from RIPE NCC a document of the olf Code with track changes with
the new edits so we can find out what is suggested and we take it from
there?
-s

On Fri, Sep 18, 2020 at 9:20 PM Leo Vegoda <leo at vegoda.org> wrote:

> Dear TF and RIPE NCC staff,
>
> As promised earlier today, I have done some thinking for how we can work
> efficiently to achieve the task we have taken on. I have drafted an
> approach and it relies on the RIPE NCC collating an input document we can
> review and assess.
>
> This approach relies on significant support from the RIPE NCC but I think
> that the up front investment will help us work efficiently as a team and
> maximize the chance that we will meet our target of producing an update
> that can be shared at RIPE81.
>
> I would be grateful for input on this approach from the RIPE NCC and TF
> members.
>
> If there is agreement on the viability of the approach, we will need
> feedback from the RIPE NCC on the time it will take to prepare the input
> document so that we can then review it and schedule our first meeting. The
> decisions made at that first meeting will help us schedule the rest of the
> work.
>
> Also, if there is agreement on this approach, I will prepare a draft
> agenda for the first meeting and circulate that. I think that the
> discussion at the first meeting is likely to inform our decisions on the
> agendas for other meetings.
>
> Kind regards,
>
> Leo
>
> Objective
>
> The immediate objective of this TF is to update the most recent version of
> the Code of Conduct document to a version that can be adopted by the RIPE
> Community. The adopted document will need to be reviewed and updated based
> on future experience.
>
> The document sent to the RIPE Community for adoption needs to address the
> most important outstanding issues. The updated document should be
> accompanied by a companion document that:
>
>    1.
>
>    Identifies each change.
>    2.
>
>    Provides a rationale for the change.
>    3.
>
>    Indicates whether the TF suggests looking more closely at this issue
>    in future updates.
>
>
> A plan for the next two work items can be developed after RIPE81.
> Challenges
>
> The most recent update to the document was drafted in a time when
> international travel was easier and large conferences could be held. Large
> in-person events may not be possible for some time and airlines are facing
> business challenges that could place a practical limit on the amount of
> international travel possible for several years.
>
> Our review and update should acknowledge where the balance of
> participation has already changed and might continue to change.
> Input
>
> In working towards the objective the TF needs to review unresolved issues
> documented in three areas:
>
>    -
>
>    The RIPE NCC impact analysis on the proposal.
>    -
>
>    The mailing list discussion.
>    -
>
>    The minuted discussion at the last meeting.
>
> Approach
>
> The TF should rely on the RIPE NCC staff to produce a document summarizing
> the unresolved issues drawn from the input sources. Issues should be
> categorized, so that the TF can discuss general issues before focusing on
> specific text. The rationale for the differing views should be included in
> the document.
>
> For each category, the TF should discuss and decide whether it is
> practical to agree an update to the most recent version of the Code of
> Conduct by RIPE81, or if the issue is so significant that it needs to be
> returned to the whole RIPE Community for further discussion.
> Work Method
>
> The TF is distributed across four countries and about 12,000km. Meetings
> should be conducted using a video or telephone conference system and kept
> to a minimum.
>
> The RIPE NCC has already established a mailing list (coc-tf at ripe.net) for
> the TF.
>
> There should be an initial meeting to:
>
>    -
>
>    Help us integrate as a team.
>    -
>
>    Get to know the RIPE NCC staff members who will support our work.
>    -
>
>    Discuss the work method described below.
>    -
>
>    Make appropriate changes to this plan.
>
>
> The RIPE NCC should provide tooling to allow the TF members to share
> working documents, comments and potential edits with each other in an
> efficient way.
>
> The RIPE NCC should provide a conferencing system.
>
> The RIPE NCC should produce a table of issues, organized in categories,
> and summarizing the differing views expressed, to be discussed and
> addressed. Each member of the TF should review the table of issues and sort
> them into the following categories:
>
>    1.
>
>    This is a simple issue that can be resolved with updated text.
>    2.
>
>    This is a more complex issue that needs to be thought through and
>    discussed.
>    3.
>
>    This is an issue that requires external input, such as from the whole
>    RIPE Community or a legal expert.
>
>
> The output from this initial exercise can then be used to develop a more
> detailed approach and timeline, with help from the RIPE NCC.
>
> The TF should publish the minutes of its meetings on relevant TF web
> pages, after they have been approved, whether that is by e-mail
> confirmation or at the next meeting.
> Scheduling of 1st Meeting
>
> To make the best use of people’s time, I suggest the TF’s first meeting be
> held after the RIPE NCC has prepared the input materials and the TF members
> have reviewed them and shared their review. This will allow us to make the
> best use of our time at the meeting.
>
> The RIPE NCC should prepare and circulate meeting minutes in a timely
> fashion.
>
> --
> coc-tf mailing list
> coc-tf at ripe.net
> https://mailman.ripe.net/
>
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