RIPE NCC General Meeting 2003

General Meeting Announcement

Dear RIPE NCC Member,

The Executive Board of the RIPE NCC Association is pleased to invite you to the annual General Meeting (GM) of the RIPE NCC membership to be held on 5 September 2003 in Amsterdam, the Netherlands.

The RIPE NCC General Meeting has been traditionally held at the end of October each year. However, based on members’ requests, the Executive Board has decided to hold the GM adjacent to the RIPE 46 Meeting, taking place 1-5 September in Amsterdam, the Netherlands. Please note that registration for the RIPE Meeting does not include registration for the GM. You must register separately.

A list of registered attendees will be published regularly on the RIPE NCC web site. You will receive confirmation containing your membership status and number of votes upon your arrival to the meeting.

Please note that candidate members are welcome to attend the meeting but are not permitted to vote according to article [16.3] of the RIPE NCC Articles of Association. Members who are not able to attend the GM but still want to vote can do so by means of proxy voting as per article [16.4]. Please also note that the meeting can only pass resolutions that have been submitted and published according to article [15.2]. The RIPE NCC Articles of Association can be found at:

http://www.ripe.net/ripe/docs/articles-association.html

RIPE NCC Executive Board Member Elections

The term for the following RIPE NCC Executive Board member expires:

• Frode Greisen

During the 2001 GM a procedural error took place during the election of the RIPE NCC Executive Board. Instead of being elected by a majority of the votes cast, János Zsakó was elected by only 50% of the votes cast. Although he received the largest number of votes this does not constitute a majority of the votes cast. As a result of the erroneous first election, the second round of elections must also be deemed invalid. Therefore, the following seats are vacant:

• Daniele Bovio
• János Zsakó

Voting for the appointment of three RIPE NCC Executive Board members will take place at the upcoming meeting. One vacant seat is for a three-year term and two vacant seats are for one-year terms. Please submit your nomination following the guidelines outlined in article [7] of the RIPE NCC Articles of Association. Nominations and support for nominees should be sent to <agm-nominations@ripe.net>. Support for a nomination can only be made by a RIPE NCC member.

Please note that you must be an LIR contact (admin-c or tech-c) to support a nomination and include the following information:

• Full name:
• Organisation:
• RegID:
• Name of candidate you wish to support:

The deadline for nominations is 8 August 2003. Please find an excerpt of the general guidelines of this process included in the text below:

Excerpt from the RIPE NCC Articles of Association:

Article [7.1] The management of the association shall be constituted of an executive board consisting of at least three and at most five members. The members of the executive board shall be member personally. Any natural person, except employees of the association, may be appointed member of the executive board.

Article [7.2] The members of the executive board shall be appointed by the general meeting from a list of nominees to be drawn up by the members.

A nomination for the appointment of a member of the executive board shall need the written support of at least five members. If four weeks before the general meeting the number of candidates does not exceed the number of vacancies, the executive board shall have to nominate one or more candidates so that the total number of proposed candidates shall exceed the number of members of the executive board to be appointed by the general meeting.

Article [8.3] A resigning member of the executive board may be appointed again.

If you plan to attend the upcoming annual GM, please register as soon as possible. It is recommended to register soon and cancel later should your plans change, rather than miss the statutory deadline for registration. Should you have any further questions regarding the 2003 annual GM please send an e-mail to <agm@ripe.net>.